The Development Coordinator for the School of Public Affairs (SPA)
is responsible for coordinating and executing events and activities
in support of SPA fundraising campaigns. The Development
Coordinator provides administrative support to the SPA Development
office and serves as a liaison to the SPA Dean’s Office and other
internal offices as needed. The Development Coordinator will also
serve as a liaison to the Annual Fund and Stewardship and Donor
Relations teams on the regular solicitation, recognition, and
engagement of current donors. This position is also responsible for
processing donations for the School of Public Affairs and managing
the logistics for SPA Development focused events. Additionally, the
Development Coordinator assists the SPA Development team by
providing research on donors and prospects in preparation for
meetings, as well as for campaign and event briefings.
Essential Functions Con't
- Administrative Support- Provide administrative support
to the Chief Development Officer and the Associate Director of
Development, including coordinating travel arrangements, research
for high level donors and prospects, coordinating the creation of
briefing materials, submitting travel reconciliations, and
maintaining calendar schedules. Generate gift thank-you letters on
behalf of the SPA Dean, Development Officers, and provide
notification of new gifts to appropriate offices and department
heads, and monthly gift reports to select departments.
- Event Planning and Execution- The Development
Coordinator is responsible for the planning and execution of SPA
Development focused events in preparation for the overall campaign.
This includes, but is not limited to, events during All-American
Weekend, the Parent’s Move-In Day Reception, Dean’s Advisory
Council meetings the Reilly Awards, and new upcoming events that
will support the overall campaign. For these events, the
Development Coordinator will establish who the top attending
prospects are, and create research profiles on these individuals
for the SPA Development team and the Dean. The Development
coordinator is also responsible for implementing the annual
development publication plan, gathering information and drafting
reports, and planning logistics required for donor solicitation in
preparation for the overall campaign. In collaboration with the SPA
Dean’s Office and the SPA Development team, update the SPA
communications matrix. Furthermore, this position will also play an
integral role in planning and executing Presidential roll out
events related to the upcoming campaign as they relate to the
School of Public Affairs.
- Solicitation and Stewardship- Under the supervision of
the Chief Development Officer, serve as liaison with the Annual
Fund and Stewardship and Donor Relations to coordinate targeted
solicitations for annual gifts, follow up on solicitations,
maintain active stewardship of current donors, and support the SPA
Development office in managing prospect portfolios to the point of
gift solicitation. In accordance with SPA and Development
communication plans, fulfill alumni and donor list requests from
non-Development units to ensure data integrity, proper use of donor
lists, and adherence to standards set by the SPA Development office
and the SPA departments. This position will also be responsible for
assisting with strategies to engage young alumni through newly
developed programming to entice all-ages of alumni in the overall
campaign strategy for the School of Public Affairs.
- School of Public Affairs Board Support- Providesupport
and stewardship for the School of Public Affairs Dean’s Advisory
Council and other affiliate groups. Coordinate meeting logistics,
prepare necessary materials, keep and track minutes for annual
meetings, and distribute new member packets, letters, and welcome
packets as new members join. Ensure all promotional materials are
up to date and coordinate material creation with the appropriate
parties in preparation for the overall campaign. The Development
Coordinator is also responsible for the coordination, stewardship,
and execution of high-level donor events for the School of Public
Affairs Dean’s Advisory Council, as well as communicating with its
- Other duties as needed or assigned by the Chief Development
Position Type/Expected Hours of Work
- The Development Coordinator reports to the Chief Development
Officer for SPA.
- The Development Coordinator will also have a dotted line to the
Dean of the School of Public Affairs.
- Periodic night and weekend work required
Required Education and Experience
- Full time
- Specialist A
Preferred Education and Experience
- Bachelor’s degree from an accredited educational institution
- A successful candidate must demonstrate a strong attention to
detail, ability to prioritize tasks to meet deadlines, and the
ability to analyze and articulate reasons for giving.
- Excellent written, verbal and interpersonal communication
skills are required.
- Proficiency with Microsoft Office Suite is required.
- Familiarity with customer relationship management software,
knowledge of gift processing procedures, research, and data
management is required.
Additional Eligibility Qualifications
- Two or more years of successful experience in a higher
education setting required, volunteer management, marketing, and
major gift solicitation is preferred.
- Knowledge of American University's School of Public Service
programs, professors, and alumni/-ae is preferred.
- Hiring offers for this position are contingent on successful
completion of a background check.
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