Under the direction of an assigned supervisor, the Administrative
Clerk assists in processing and tracking a variety of office
operations in support of a supervisor, department faculty,
students, and/or other staff. Ensures compliance with District
policies and procedures and follows office transactions through to
Tracks and maintains accuracy and compliance of data submissions,
office-generated transactions, and general office operations in
accordance with District policies and procedures. Ensures timely
delivery, integrity of data, and departmental compliance within
pre-established office protocols.
Prepares and generates a wide variety of office documents and
electronic transactions for a department. Assembles and organizes
data from different sources. Transcribes and/or uploads data into
online systems, as needed. Ensures critical deadlines are
Reviews documents generated by others for accuracy. Edits content
as appropriate. Proofs own work for completeness. Serves as a
central hub for document workflows within an office. Follows-up
with individuals to ensure errors are corrected and/or missing
information is filled in. Quality checks documents on behalf of a
supervisor before forwarding for approval signature.
Liaises with other District offices (e.g., Fiscal Services,
Purchasing, Human Resources) to review data submissions and resolve
problems and/or discrepancies. Researches transactions, follows-up
with other District offices, and locates and provides support
documentation as needed. Informs supervisor of document and/or data
Tracks payroll data, office budget lines, and other expense
accounts. Reconciles office expenditures, inventory levels,
invoices, reimbursements, service agreements, etc. Researches and
resolves discrepancies, as needed. Prepares requisitions and
related documents. Orders supplies as needed. Provides supervisor
with input on ending balances and initiates budget transfers as
approved by the supervisor.
Receives office visitors, ascertains pertinent information, and
maintains confidentiality as appropriate. Answers phone calls and
email messages. Provides information or refers inquiries to
appropriate individuals. Takes and delivers messages. Schedules
appointments, room reservations, meetings, and maintains
Uses a variety of office software programs to enter, store,
process, and retrieve electronic data from department systems and
District-wide systems (e.g., performance evaluations, payments for
special assignments, etc.) Reviews submitted data and follows up on
workflows to ensure completion of transactions. Maintains
confidentiality of data.
Establishes, organizes, and maintains department filing systems,
logs, statistical data, and other records. Enters data into
electronic files, databases, and/or spreadsheets, as needed.
Compiles data and prepares reports on a regular and/or ad hoc
basis. Calculates, verifies, and posts information upon request.
Writes supporting correspondence and other documents.
Monitors the physical organization and upkeep of office facilities
and equipment. Trains and assists others in the use of office
equipment. Operates and maintains office machines and may
troubleshoot minor problems. Reports malfunctions, arranges for
maintenance and equipment repairs, and reports hazards, as
Performs other related duties as assigned or requested.
Education and Experience:
High school diploma or GED and two (2) years of clerical experience
in an office setting.
The ability to pass a pass a Basic Word 2019 Computer Skills Test
with at least 70% accuracy.
Applicants who meet the qualifications will be sent an email from
TestGenius@opac.com with a link to take the tests. The information
will be sent to the email address provided on your
Please be sure to log into igreentree and check your application
status for updates.
Knowledge/Areas of Expertise:
Knowledge of general office and organizational best
Knowledge of how to establish and maintain organized filing
Working knowledge of standard office software programs and
Experienced at utilizing online calendar or reservation programs to
Ability to listen and demonstrate tact and patience with
dissatisfied or upset individuals.
Ability to operate and maintain varied office equipment.
Ability to assemble, organize, and balance numerical data.
Ability to gather data and verify calculations.
Ability to communicate with others to gather information.
Ability to understand and apply policies and procedures.
Ability to quickly develop a working knowledge of office operations
Skilled at using databases and other software programs.
Skilled at using, navigating, and manipulating spreadsheets.
Subject to constant interruptions.
Work involving the operation of a variety of office equipment and
Extended periods of time sitting in front of a computer
Extended periods of time typing on a computer keyboard.
Exchanging of information over the phone, in writing, in dictation,
in person, and electronically.
STARTING SALARY: $4,180 (Step A) per month.
Salary increases are granted on the first day of the month
following each year of service, until step F is reached.
Employees contribute 7% of their earnings toward the Public
Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT
These positions are designated as a full-time, twelve-month
classified. Excellent fringe benefits include eight 32-hour
workweeks during the summer. Working hours will be Monday through
Friday 7:45 a.m. until 4:30 p.m.
Offer and acceptance of employment is subject to verification of
all information provided on the employment application,
credential(s), and transcripts. Candidates selected for employment
must agree to be fingerprinted, submit proof of COVID-19
Vaccination, submit Certificate of Completion of the Tuberculosis
Risk Assessment and/or Examination, provide proof of eligibility
for employment in the United States, and present a valid Social
Security card upon hire.
Applicants must submit the following documents by the closing
1) Online application:
2) Resume including educational background, professional
experience, and related personal development and
Applicants with disabilities requiring special accommodations must
contact the ADA Compliance Officer at least five (5) working days
prior to the final filing date:
ADA Job Applicant Accommodation Request (maxient.com)
Please Note: Documents submitted or uploaded for a previous
position cannot be reused for other positions. You must submit the
required documents for each position you apply for by the closing
date. Failure to do so will result in an incomplete application.
Applications with an incomplete status will not receive
consideration. You may check the status of your application
If you should need assistance please call (310) 660-3593 Ext. 3807
or by email at firstname.lastname@example.org.
Due to the large volume of calls received on closing dates, we
highly recommend that you do not wait until the last day to
apply so that we may assist you with questions or technical matters
that may arise. Give yourself sufficient time to complete the
profile, which may take 45 minutes or more. Positions close
promptly at 3:00 p.m. PST (pacific standard time).
CLOSING DATE: FRIDAY, JANUARY 28, 2022 at 3:00 p.m.
* Previous employment performed in a different public retirement
system may allow eligibility to continue in the same retirement
I n accordance with the Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act, El Camino College has
published Annual Security Reports and all required statistical
data, which can be found on the Police Department webpage at
www.elcamino.edu/about/depts/police/cleryact/index.aspx . These
publications include Clery crime statistics for the previous three
years relevant to El Camino College classes and activities, in
addition to institutional policies concerning campus safety and
security. The information is also available in printed form in the
lobby of the Police Department and in select locations on campus.
Upon request, the Campus Police Department can provide or mail out
copies of this publication. Contact them at 310-660-3100.
El Camino College is an Equal Opportunity Employer
The El Camino Community College District is committed to providing
an educational and employment environment in which no person is
subjected to discrimination on the basis of actual or perceived
race, color, ancestry, national origin, religion, creed, age (over
40), disability (mental or physical), sex, gender (including
pregnancy and childbirth), sexual orientation, gender identity,
gender expression, medical condition, genetic information, marital
status, military and veteran status, or retaliation; or on any
other basis as required by state and federal law