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Budget and Procurement Manager

Metropolitan State University of Denver
Colorado, United States
Salary Not Specified
Posted Date
Jan 6, 2022

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time
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Posting Number A01893 Position Title Budget and Procurement Manager Position Number E00921 Salary for Announcement
The salary range for this position is $54,900 – $68,600. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, education, experience, specialty and training.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. MSU Denver offers a full benefits package. Pay Grade
17 Employee Category Professional staff Department Art EClass Code Full Time Professional Staff Position Summary
This position exists to analyze and monitor all finances at the operational level for the Department of Art, Center for Visual Art ( CVA ), and all shared studio facilities by authorizing and processing financial transactions; developing internal purchasing procedures and training faculty and staff in those procedures; monitoring transactions for compliance with state and university fiscal rules; developing and implementing department financial tracking systems; forecasting future spending and allocating resources accordingly; and alerting the Department Chair to unexpected issues with suggestions for possible solutions; regularly preparing accounting reports for art faculty, MSU Denver Foundation, CVA staff, accreditation boards, grants, and other agencies; and preparing budget transfers and journal entries as needed.

Metropolitan State University of Denver and the Department of Art are committed to active and strategic initiatives in our work toward educational equity and promoting a culture of access and inclusion for our students, staff, and faculty. We seek to sustain an inclusive community where all individuals at MSU Denver and in the Department of Art are respected, feel a sense of belonging, and are provided proper resources and skillsets to be successful. This success is not limited to our Art-focused education, but also to the broader development of our students as engaged citizens and valued contributors to the discipline, the community, and society.

At MSU Denver, we recognize the value of everyone and every group as part of an inclusive community of belonging. Differences can include but are not limited to culture, race, ethnicity, color, national origin, language, sex, physical appearance, pregnancy, marital/partner status, age, (dis)ability, neurodiversity, creed, religious or spiritual beliefs, sexual orientation, socioeconomic status, class, education, gender identity/expression, veteran status, political affiliation, political philosophy, and more. We recognize that these differences can be visible or invisible.

MSU Denver is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented and historically minoritized groups. Our student population consists of 57% first-generation undergraduate students and 48% students of color. We are a designated Hispanic Serving Institution ( HSI ) located in downtown Denver. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today’s college students. The University serves the most diverse undergraduate student population in the state, as well as the most first-generation students and Deferred Action for Childhood Arrivals students. Duties/Responsibilities
Budget Management
Works with the chair, steering committee, faculty, gallery, administrative and technical staff members to plan the use of allotted funds on a short- and long-term strategic basis. Monitors the rate at which individual areas are using allotted funds and forecasts future expenditures. Alerts the chair to anticipated budget shortfalls or problem areas in a timely manner and suggests solutions. Anticipates department needs for the fiscal year and prepares open purchase orders and special purchase orders accordingly. Creates and maintains advanced Excel spreadsheets and pivot tables to track and report expenditures and revenues. Reconciles institutional Banner statements with internal records; investigates and resolves discrepancies. Reviews contracts for services and equipment and forwards to Business Services as appropriate.

Receives requests for special orders or unusual items; researches availability, pricing, and delivery timelines. Monitors departmental purchasing card transactions and ensures all state purchasing policies are being followed. Prepares purchase requisitions, special purchase orders, or service contracts as appropriate. Answers questions by faculty and staff regarding travel authorizations in preparation for the chair’s review and authorization.

Accounts Payable and Receivable
Creates and authorizes check requests as needed. Reviews corporate card purchases to ensure they have been reallocated to appropriate funding source and verifies compliance of purchases made. Transfers funds to, or requests funds from, other institutions under the institutional agreements for sharing facilities. Prepares journal entries or budget transfers as needed. Works with Auraria Higher Education Purchasing office to prepare bids for vendors that will exceed corporate card limits. Assists faculty and staff in the preparation of visiting guest lecturer paperwork, arranging guest travel, and processing honoraria payments. Prepares check requests for artwork and faculty and staff reimbursements. Serves as collection contact for students to reimburse the university for missing or damaged equipment. Tracks amount of sales tax collected.

Record Keeping
Develops internal tracking and reporting systems for all income and expenditures. Tracks spending of approximately $700,000 each year. Ensures the collection and appropriate distribution of over $150,000 in program fees each year. Records available budgets for the department, each of the educational areas, and the CVA . Updates records as purchases are made and invoices are paid. Provides records to others (the chair, program assistant, area coordinators, CVA and office staff, the dean’s office, MSU Denver Foundation, auditors, human resources, student government) as appropriate. Tracks expenditures according to National Association of Schools of Art and Design categories and prepares an annual report for use in completion of the annual Higher Education Arts Data Survey ( HEADS ). Tracks grant income and expenditures and reports according to grant requirements. Backup proxy for student employee and administrative hourly time entry.

Collaboration and Committee Service
Works as part of a team with faculty and staff members. Assists with budget aspects of grant writing and reporting. Develops departmental procedures for making purchases and trains staff and faculty in those procedures. Serves as a resource to faculty and staff members in the department or in other University units. Serves on departmental, school, or University committees as appropriate, with approval of supervisor. Provides basic front desk coverage when front office staff is on break. Other duties as assigned. Required Qualifications
  • Bachelor’s degree in accounting, finance, non-profit management, art, or other field appropriate to the work assignment; or equivalent combination of education and experience (two years of relevant work experience equals one year of education)
  • Accounting or budget management experience
  • Experience in financial record management

Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications. Preferred Qualifications
  • Microsoft Excel skills
  • Experience using Banner or similar financial management system
  • Experience tracking grant-related income and expenditures
  • Experience purchasing in a higher education or government agency setting
  • Experience coordinating travel
  • Demonstrated high attention to detail and highly developed organizational skills
  • Strong analytical skills and ability to apply critical thinking to assist leadership and business units identify and solve problems
  • Experience meeting deadlines and prioritizing multiple projects in a fast-paced environment
  • Ability to work independently and successfully manage projects
  • Experience working with art materials, specialty art supply vendors, art equipment maintenance and repair services, and fine art shipping agents
Work Hours
This position will require working at two different locations: on campus and also at MSU Denver’s Center for Visual Art. There is the possibility for some remote work. Posting date 01/06/2022 Closing date Closing Instructions Open Until Filled To ensure full consideration, applications must be received by 11:59pm (MT) 01/27/2022 Special Instructions to Applicants
Complete applications received by Thursday, January 27, 2022 at 11:59 PM MST will receive full consideration. The position is open until filled. All applicants must submit an application through our online system, .

References refers to a list of three professional references and their contact information. At least one reference must be a supervisor (former or current).

Official transcripts will be required of the candidate selected for hire.

Safe Return to Campus Protocol
The health and safety of students, faculty, staff and our prospective teammates are our highest priority and as an institution, we are required to have proof of vaccination on file for all employees.

MSU Denver is requiring all employees to provide proof of being fully vaccinated and boosted for Covid-19, or to submit an exemption and be subject to following the Covid-19 safety protocols. As an employee of MSU Denver, an exemption or lack of proof of vaccination will require you to submit to weekly Covid-19 testing starting the week of August 23, 2021. Additionally, all institutions on campus are requiring that masks be worn indoors regardless of your vaccinations status. Talent Team Representative Tanya Rogowsky Talent Team Representative E-mail Benefits
MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link: Employee Benefits Offerings Diversity Statement
Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.
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