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Event Specialist

University of Dayton
Ohio, United States
Salary Not Specified
Posted Date
Jan 14, 2022

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Development & Advancement, Public Relations & Marketing (Campus), Alumni Affairs, Conference & Special Event Administration
Employment Type
Full Time
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Position Summary:

The Advancement Events team at the University of Dayton is seeking a creative and talented event specialist to help us execute impactful and memorable events that serve a stewardship, development, alumni relations, or engagement purpose for the University. The Event Specialist will be responsible for managing all aspects of events for which they are assigned, from initial conception and planning, to coordination, execution and post-event follow up and analysis. Advancement events include in-person, hybrid, and/or virtual events that serve the University’s many constituencies – donors, alumni, friends, parents, students, faculty, and staff. The position reports to the Director of Advancement Events.

The ideal candidate will have demonstrated knowledge and experience in special event planning, excellent customer service skills, and is comfortable collaborating and building relationships with campus partners, advancement division colleagues and external vendors.

Minimum Qualifications:

• Associate’s degree.
• 2 or more years event planning experience.
• Highly organized and detail oriented with attention to accuracy.
• Proven ability to manage multiple events and projects simultaneously.
• Comfortable using a variety of technical resources to efficiently and effectively perform the job responsibilities.

• Able to work evenings and weekends as needed

• Valid driver's license with low risk driving record

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor’s degree.
• 4 or more years of event planning experience.
• Experience working in or planning events for development, higher education, or with campaigns a plus.
• Excellent time-management skills.
• Creative thinker and experience with artistic décor and design.
• Ability to think fast on one’s feet and demonstrate flexibility, adaptability and patience.
• Strong written and oral communication skills.
• Ability to plan and work within a budget.
• Demonstrated experience building relationships with constituents, team members and external vendors in event-related environments.
• Excellent technical skills, including online event registration systems, database management software, event layout software, Excel, PowerPoint, Zoom, Google Calendar/Gmail, and Microsoft suite, and proven ability to learn new technologies as required.
• Experience with Blackthorn event registration and Salesforce a plus.
• Demonstrated and successful experience working with people from diverse backgrounds.
• Knowledge of and sensitivity to a Catholic Marianist work environment.

Special Instructions to Applicants:

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, females, protected veterans, individuals with disabilities, or on the basis of sexual orientation or gender identity.

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