The Advancement Events team at the University of Dayton is seeking
a creative and talented event specialist to help us execute
impactful and memorable events that serve a stewardship,
development, alumni relations, or engagement purpose for the
University. The Event Specialist will be responsible for managing
all aspects of events for which they are assigned, from initial
conception and planning, to coordination, execution and post-event
follow up and analysis. Advancement events include in-person,
hybrid, and/or virtual events that serve the University’s many
constituencies – donors, alumni, friends, parents, students,
faculty, and staff. The position reports to the Director of
The ideal candidate will have demonstrated knowledge and experience
in special event planning, excellent customer service skills, and
is comfortable collaborating and building relationships with campus
partners, advancement division colleagues and external
• Associate’s degree.
• 2 or more years event planning experience.
• Highly organized and detail oriented with attention to
• Proven ability to manage multiple events and projects
• Comfortable using a variety of technical resources to efficiently
and effectively perform the job responsibilities.
• Able to work evenings and weekends as needed
• Valid driver's license with low risk driving record
While not everyone may possess all of the preferred qualifications,
the ideal candidate will bring many of the following:
• Bachelor’s degree.
• 4 or more years of event planning experience.
• Experience working in or planning events for development, higher
education, or with campaigns a plus.
• Excellent time-management skills.
• Creative thinker and experience with artistic décor and
• Ability to think fast on one’s feet and demonstrate flexibility,
adaptability and patience.
• Strong written and oral communication skills.
• Ability to plan and work within a budget.
• Demonstrated experience building relationships with constituents,
team members and external vendors in event-related
• Excellent technical skills, including online event registration
systems, database management software, event layout software,
Excel, PowerPoint, Zoom, Google Calendar/Gmail, and Microsoft
suite, and proven ability to learn new technologies as
• Experience with Blackthorn event registration and Salesforce a
• Demonstrated and successful experience working with people from
• Knowledge of and sensitivity to a Catholic Marianist work
Special Instructions to Applicants:
A federal court on December 7, 2021, issued a ruling that suspends
the COVID-19 vaccine requirement that applies to federal
contractors nationwide. With this development, the University will
pause any enforcement action against employees who have not
complied with the requirement to be fully vaccinated by Dec. 8,
2021 or to have requested an exemption to maintain their employment
The University will continue to monitor the state of the pandemic
on campus and in the community as well as developments in federal
and state requirements, and also will continue to regularly consult
with public health officials and our medical panel. As has been the
case throughout the pandemic, our protocols and requirements are
subject to change depending on conditions on campus or in our
community, and government requirements.
Informed by its Catholic and Marianist mission, the University is
committed to the principles of diversity, equity, and inclusion.
Informed by this commitment, we seek to increase diversity, achieve
equitable outcomes, and model inclusion across our campus
community. As an Affirmative Action and Equal Opportunity Employer,
we will not discriminate against minorities, females, protected
veterans, individuals with disabilities, or on the basis of sexual
orientation or gender identity.