Administrative Coordinator - (STA009047)

Performs advanced and diversified secretarial and administrative duties. Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

1. Composes correspondence for supervisor's signature from both written and oral instructions; types and edits correspondence into final form; proofreads and makes corrections as necessary.
2. Coordinates personnel administration including employee sign-up, faculty folders, payroll, and implementation of related policies and procedures.
3. Coordinates department administrative operations, including telecommunications, physical plant work orders, long-distance codes, parking permits, and ID card requests.
4. Maintains personnel records such as employee information, timesheets, and lost time reports; tracks status of submitted personnel and administrative forms.
5. May coordinate and compile information for various programs and activities for faculty and graduate students.
6. Oversees the work assignments of clerical staff and coordinates daily office operations.
7. Coordinates all aspects of space management and conducts property inventory for the department.
8. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining a certifying signature.
9. Assists faculty, staff, and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
10. Performs other job-related duties as required and assigned.

Additional Duties

• Handles the chair's calendar, purchasing, and travel arrangements.
• Takes minutes for Faculty meetings
• Coordinates promotion and tenures
• Coordinates faculty hiring and folders
• Coordinates departmental events

EEO/AA

Qualifications :

High school and 5 years experience

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information:
Department is willing to accept education in lieu of experience.