Program Coordinator II, School of Journalism

The School of Journalism invites applications for a Program Coordinator II to join their team on campus. This position serves as the primary liaison for the School of Journalism (SOJ), representing the School in a wide variety of local, state, regional, and national venues; plays a key leadership role in SOJ College-level projects and programs; and is the lead for all School communications. This work involves solely performing all administrative operations of the School, collaborating with other UM departments/schools/colleges, and determining which information to disseminate to the public or other programs.



This position collaborates with Journalism faculty/staff, UM Foundation, and UM Financial Aid Office in annual scholarship-management cycle, ensuring students are aware of accurate application procedures, awarded students are notified promptly and correctly, awarded students’ thank-you letters are submitted, and awarded students’ funds are accurately distributed. Additionally, the SOJ Program Coordinator is responsible for all event planning and coordination, including but not limited to, Pollner annual lecture, Homecoming events, faculty retreats, annual job and internship fair, annual Journalism High School Day, Dean Stone annual lecture and awards banquet, graduation ceremonies, and various miscellaneous events throughout the year.

This person is also responsible for the financial components of the Journalism School, including: maintaining procard files; assisting in payroll entry for Journalism and CAM; assisting in check requests and deposits; primarily responsible for financial management of Montana Journalism Study Abroad trips; assisting in putting together financial paperwork (hiring forms, TA contracts, etc.); maintaining basic knowledge of UM fiscal procedures (especially scholarships, ProCard, student payroll, and procurement); and for coordinating student and faculty travel (RAT and TER completions).

The position requires incumbent to develop knowledge of Banner, UMDW, infogriz, and other University adopted programs; familiarity with UM faculty/staff personnel procedures; deep understanding of UM curricular, advising, and administrative procedures.

Required Skills

• Demonstrated skill and ability with marketing and promotional concepts, including social media
• Able to file and organize student records for advising and other tracking purposes
• Ability to work on projects independently
• Ability to maintain strict confidentiality
• Demonstrate excellent teamwork and flexibility
• Knowledge of University processes, forms and policies across campus
• Excellent oral and written communication and organizational skills
• Familiarity with personal computers, related word processing and spreadsheet software (MS Office Suite), internet and email
• Ability to use standard office equipment: computers, copiers, and multi-line phone system
• Basic knowledge of standard office practices and procedures; excellent business English, spelling, grammar, composition, with the ability to compose, proofread and edit materials with a high degree of accuracy
• Demonstrated public relations, interpersonal and communication skills, including the ability to develop and maintain a working relationship with diverse groups

Minimum Required Experience

• High School diploma and four (4) years of relevant work experience or an equivalent combination of education and experience

About the School of Journalism and UM

The mission of The University of Montana School of Journalism is to provide students with professional training in writing, reporting, editing, design, broadcasting and photojournalism; to teach them to think, perceive and analyze effectively, to identify comparisons and contrasts, and to form a perspective on the human condition; to help them understand the problems and trends and developments of the news media and their role in society; and to inspire them to use their talents to improve journalism.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.



To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: UM Lifestyles
• University Highlights

Position Details

Position Title: Program Coordinator II

Position Number: 061620

Department: School of Journalism

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $16.25/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Monday, January 31, 2022 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable
2. Detailed Resume – listing education and describing work experience
3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular