PUBLIC RECORDS ASSISTANT

Job no: 250991-US
Work type: Onsite, Staff-Full Time
Department: POLICE ADMINISTRATION
Location: Madison
Categories: Administrative Services



Job Summary:

This position provides administrative support for department records under the Supervision of the Accreditation & Records Supervisor. Position manages sizable, complex or non-routine public records requests from within and outside the agency; documents and tracks all relevant information to public records requests; corresponds with parties requesting public records; prepares written cost estimates in connection with public records requests; collaborates with agency personnel to ascertain the volume and nature of responsive records; identifies confidential, exempt and sensitive information in responsive records; performs and coordinates redaction of confidential, exempt, and sensitive information; utilizes agency software to identify, organize and redact public records.

This position is the first contact at the Department Headquarters entrance and assists patrons with their in person requests. Attention to detail, the ability to handle multiple tasks and projects, use considerable independent initiative and judgment, and interpret rules, regulations and statutes governing business rules and operations is required.

About the Job:

Administrative Assistant I (AD001)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

*One or more years work experience in public records, records management, records compliance or legal environment preferred. Other equivalent combination of education and experience will be considered.

*Candidate must have exceptional organizational skills and strong computer skills including familiarity with Microsoft Office Suite, Adobe pdf, and experience with databases.

*Experience with audio/video/computer software preferred.

*Persons in this position must possess a valid Wisconsin Driver's License and be eligible to operate University owned vehicles under the conditions outlined by UW Risk Management policies.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Additional Information:

Due to the nature of the position and the fact the person hired is an employee of a police department, persons in this position must pass the initial application screening, all steps of the hiring process, an extensive background investigation including credit history check, reference checks, drug screen, and psychological examination prior to beginning employment.

Department(s):

A770100-UNIV POLICE DEPARTMENT/POLICE ADMINISTRATION

Work Type:

Full Time: 100%

This position requires work be performed in-person, onsite, at a designated campus work location.

Work Schedule:

In general, the hours will be during business hours Monday-Friday and they will need to meet the needs of the UWPD. Occasional work beyond or outside hours agreed upon may be required during emergencies, special events or as assigned.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications

How to Apply:

Please click on the "" button to start the application process. As part of the application process you will be required to upload your cover letter and resume in to the Talent Recruitment and Engagement Management System.

For maximum consideration, please explain your work experience in your resume or cover letter:

Contact:

Amanda Buckley
abuckley2@wisc.edu
608-219-8367
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

Administrative Assistant I(AD001)

Employment Class:

University Staff-Ongoing

Job Number:

250991-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 13 2022 Central Standard Time
Applications Close: Feb 17 2022 11:55 PM Central Standard Time