Administrative Services Assistant

Details:

Posted: January 12, 2022
Level: Community College Professional 13, 12-month, tenure track position
Hours: Full-time, 35 hours per week
Job Posting #: NWCC 22-01
PC# TBD
Closing Date: Applications must be submitted by 5:00 pm (EST) on Friday, February 11, 2022

Location:

CT State Community College
Winsted, CT 06098

CT State Community College Mission:

Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates.

CT State Community College Vision:

CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

The CSCU system commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date:

Spring 2022

Position Summary:

The Administrative Services Assistant is responsible for a wide range of procurement, accounts receivable, accounts payable, payroll, cashiering, and administrative services at a Community College.

Incumbents must possess a proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.)

Minimum Qualifications:

Associate’s degree in Accounting, Finance, Business or Management or an appropriately related field; or a combination of education, training, and experience which would lead to the competencies required for successful performance of the position’s essential duties.

Successful Candidate must have or must possess:

• Knowledge of the Banner Financial Accounting System.
• Experience in Business Office operations including Procurement.
• Experience with Cashier’s/Bursar’s Office and accounts receivable functions.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:

• Experience with Financial, Student, or Human Resources databases, such as Peoplesoft, etc.
• Experience with Billing, and Collections.
• Experience with Customer Service.

Example of Job Duties:

Under the direction of the Director of Finance and Administrative Services, the Administrative Services Assistant is accountable for the effective performance in these essential functional areas:

• Procurement and Accounts Payable.
• Accounts Receivable and cashiering
• Scheduling events and facilities
• Inventory/Asset management
• Payroll processing and labor contracts.

The position is required to have extensive cooperative and collaborative relationships with faculty, students, staff, the public, and with professionals in peer organizations and professional associations. The incumbent is expected to collaborate with academic and student services departments to contribute to the retention of students. The incumbent is expected to represent the College in a positive manner.

This posting includes qualifications, experience, and skills but is not limited to the full specifications stated in the job description.

Starting Salary:

$46,104 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. Salary Range for this level is $46,104-$83,696.

Application Instructions:

To apply you must submit a cover letter and resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Prior to extending an offer of employment, the finalists for state employment must prove that they (1 )are fully vaccinated against COVID-19; (2) have received the first dose and has either received a second dose or has an appointment for the second dose in a two-dose series vaccination, such as Pfizer or Moderna vaccines, or has received a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine; or (3) have applied for an exemption from this requirement because a physician, physician’s assistant, or advanced practice registered nurse has determined that the administration of COVID-19 vaccine is likely to be detrimental to their health, or the finalist objects to vaccination on the basis of a sincerely held religious or spiritual belief. Each application for an exemption will be considered on an individualized, case-by-case basis, and any applicant for an exemption must provide appropriate supporting documentation if requested. Executive Order

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Nicholas D'Agostino Manager of Affirmative Action, Diversity, and Inclusion Ndagostino@commnet.edu

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F