ASSOCIATE DEPARTMENT ADMINISTRATOR

Job no: 249561-AS
Work type: Onsite, Staff-Full Time
Department: SMPH/NEUROLOGY/NEUROLOGY
Location: Madison
Categories: Health Services Administration



Job Summary:

Provide leadership and support for the faculty, academic and university staff. Participate in the department's management team in strategic planning and ongoing operations, including department's budget, clinic oversight, research program administration, program oversight, marketing and website oversight, supervision of staff, and human resource activities. Serve and perform responsibilities in the Director's absence.

Areas of the management team responsibility include financial/department operations. Under the direction of the Department Chair and Director, assist with and develop a thorough knowledge of all parts of Department fiscal management for participating in the preparation and negotiation of the Department budget and subsequent implementation of program activities and initiatives. Participate with the Department Chair, Vice Chair, executive faculty, and Director in preparing program and department requests and coordinate the assembly and implementation of the annual budget, integrating UW Medical Foundation and University revenues and expenses. Work with the Director, accountant and UWMF fiscal personnel in implementing year-end closing.

Assist in research program administration, along with the Director, serve as financial/administrative interface with faculty and campus administration, federal and private organizations.

Participate in clinical oversight, in coordination with the director and clinic/practice managers to achieve optimal patient and physician satisfaction. Coordinate with clinic managers to achieve and maintain outstanding patient services and clinical teaching environments. Participate in clinical outreach programs.

Participate with Public Affairs to develop strategies for marketing and communications. Assist with multi-media projects to promote faculty and programs for the Department. Work with staff to ensure all policies and regulations are being followed for marketing material.

Provide leadership, direction, and supervision of academic and university staff and maintain outstanding support for faculty and administration. Assist in policy development and ensure implementation of policies and procedures. Assist with recruitment, onboarding, and implement training of policies and procedures of UW, UW Health, and Department.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Clinical Sciences Associate Department Administrator (HS069)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Preference will be given to candidates with degrees in Health Services Administration, Public Administration, Public Health, Accounting, Business, Business Administration, or significant related experience.

Qualifications:

Experience with a record of significant accomplishments in managing complex organizations, departments, or programs, preferably in an academic medical center. A demonstrated understanding and recognition of the academic medical center's multiple missions of teaching, research, clinical service and community service is required.

Preference will be given to candidates with a financial background, with previous experience in an academic medical setting. Previous fiscal management for the University of Wisconsin (UW) and University of Wisconsin Medical Foundation (UWMF) is preferred.

The position entails a high level of complexity in day-to-day operations, and requires a high level of initiative, creativity, and personal responsibility. Demonstrated ability to communicate and interact effectively with faculty, staff, and students; demonstrated abilities in policy development and budgetary/finance skills; excellent organizational skills and experience managing staff.

Experience and demonstrated ability with finance/budgeting, clinical revenue generation, human resources, grants administration, IT, marketing/communications, faculty and staff development, and facilities and management.

Proven ability to work well under pressure, prioritize workload effectively and delegate responsibility as appropriate.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Department(s):

A535100-MEDICAL SCHOOL/NEUROLOGY/NEUROLOGY

Work Type:

Full Time: 100%

This position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Negotiable
ANNUAL (12 months)

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a resume, cover letter, and list of three professional/supervisor references as a part of the application process. References will not be contacted without prior notice. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

Contact:

Caitlin Staley
caitlin.staley@wisc.edu
608-265-1325
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

Clin Sci Assoc Dept Admin(HS069)

Employment Class:

Academic Staff-Renewable

Job Number:

249561-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 12 2022 Central Standard Time
Applications Close: Jan 26 2022 11:55 PM Central Standard Time