MEDICAL PROGRAM ASSISTANT

Salary:

Minimum $16.21 HOURLY
Depending on Qualifications

Job Summary:

The Department of Neurological Surgery has an exciting opportunity for an innovative, collaborative, service-oriented, and strategic individual to join our productive administration team! We are searching for a Medical Program Assistant to support our some of our faculty. This position coordinates complex daily activities of the department and assists the Chair, faculty, and staff in the successful performance of their teaching, research, service, clinical outreach, and administrative duties. This position will also help schedule surgeries for our grateful patients.

This position requires a person with excellent administrative, organizational, and interpersonal skills, as well as considerable independence in planning, composing, and implementation on behalf of the department.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Medical Program Assistant (HS009)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Experience Required:
At least one year of experience in:
-Providing administrative support including scheduling and calendar management
-Professional level use of Microsoft Office (Outlook, Word, Excel and PowerPoint)

Knowledge/Skills Required:
-Excellent interpersonal, human relations, verbal and written communication skills. Courteous, responsive and service oriented.
-Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making.
-Ability to maintain confidentiality of protected health information
-Outstanding organizational skills.

Knowledge/Skills Preferred:
-Knowledge of and experience with UW Health and School of Medicine and Public Health policies and procedures.
-Knowledge of HIPPA requirements, ability to maintain confidentiality and use discretion.
-Intermediate transcription skills.
-Experience with surgery scheduling in Epic (preferred) or other surgery scheduling software.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Additional Information:

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Department(s):

A535700-MEDICAL SCHOOL/NEURO SURG/NEURO SURG

Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Work Schedule:

Work schedule will during normal business hours. Work schedule will be determined upon hire.

Appointment Type, Duration:

Ongoing/Renewable

How to Apply:

To apply for this position, please click on the "" button. Please upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.

Contact:

Kabao Chang
kchang52@wisc.edu
608-263-6062
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Medical Program Assistant(HS009)

Employment Class:

University Staff-Ongoing

Job Number:

250644-US



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 12 2022 Central Standard Time
Applications Close: Apr 15 2022 11:55 PM Central Daylight Time