Senior Administrative Coordinator

Senior Administrative Coordinator

Job No: 509655
Work Type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Working Title: Senior Administrative Coordinator

Classification Title: Administrative Coordinator II

Posting Details

Priority Application Date (Posting will remain open until filled): Wednesday, January 26th @ 11:59pm

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direction of the dean or designee, the incumbent is responsible for the coordination of the full scope of multiple large-scale project activities of the College of Continuing Education's Deans' Office including initiation, execution, coordination, implementation, and evaluation. The incumbent is further responsible for the coordination of events, internal and external communications, calendars, and office systems and protocols in support of the Deans' Office.

The administrative coordinator must possess strong customer service skills, be attentive to detail, have demonstrated ability to meet multiple deadlines, and must be able to work with interruptions in a fast paced environment.

FLSA: Non-exempt

CSU Classification Salary Range: 3,352 - $5,639 per month

Hiring Range: Anticipated hiring range, within the classification range - $3,352 - $5,065 per month, commensurate with candidate's education, experience, skills, and training.

Salary Grade/Range: 1035-COORDINATOR II-Grade-2

Recruitment Type: Temporary

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8 a.m. - 5 p.m.; work hours may vary depending on department operations

Department Information

The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.

The CCE Dean's Office leads the college mission, vision, and strategic goals through community engagement, campus affairs, and internal department guidance.

For more information, please visit: https://cce.csus.edu/about-cce
Minimum Qualifications
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

EXPERIENCE
1. Experience providing administrative support for an executive or similar experience
2. Experience coordinating projects through their entire life cycle
3. Experience in the development and coordination of events such as meetings, conferences, trips
4. Experience with budget and reconciliation processes
5. Experience working with database and data entry with high accuracy
6. Experience using standard office software programs (MS Word, Excel, PowerPoint, Access, Internet
Explorer)

KNOWLEDGE, SKILLS, ABILITIES
7. Effective communication and interpersonal skills (verbal and written) to work across operational and
programming units (at all levels) and their sub-units as well as with external constituencies
8. Ability to maintain confidentiality and discretion
9. Project management skills (e.g. identifying goals, scope, schedule, and costs) including project leadership skills
10. Organizational and time management skills
11. Attentive to detail
12. Ability to independently problem solve and resolve conflict

OTHER
13. Ability to travel locally and statewide, as needed, to support the essential functions of the position.

Preferred Qualifications

14. Certificate related to project management, business operations and administration or similar focus.
15. Experience with enterprise data systems (e.g. PeopleSoft)
16. Experience working in higher education.
17. Experience or education in public policy and policy analysis

Required Licenses/Certifications

None

Documents Needed to Apply

Resume, cover letter, and three professional references.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to https://www.csus.edu/experience/student-success/" href="https://www.csus.edu/experience/student-success/">student success, https://www.csus.edu/diversity-inclusion/" href="https://www.csus.edu/diversity-inclusion/">diversity, equity and inclusion, https://www.csus.edu/experience/anchor-university/" href="https://www.csus.edu/experience/anchor-university/">community engagement, https://www.csus.edu/university-advancement/" href="https://www.csus.edu/university-advancement/">philanthropy, and https://www.csus.edu/campus-safety/" href="https://www.csus.edu/campus-safety/">campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.


Advertised: January 12, 2022 (8:45 AM)
Applications Closes: Open Until Filled

To apply, visit https://careers.csus.edu/en-us/job/509655/senior-administrative-coordinator


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