Library Services Office Manager

Wheaton is a leading private, coeducational, liberal arts college of 1800 students located in Norton, MA and within easy commuting distance of Boston and Providence.

Posting Details

Posting Details

Posting Number:

0600859

Position Title:

Library Services Office Manager

FLSA:

Non-Exempt

Job Type:

Full-Time

Staff Term:

12 Months

Staff Work Schedule (hours/dates):

Typically M-F 8:30am-4:30pm

Academic Year Schedule (dates):

Faculty Term:

Position Type:

Staff

Department:

Library

Job Summary/Basic Function:

Reporting to the Dean of Library Services, the Library Services Office Manager has responsibility for facilities, communications/outreach, and selected financial and administrative functions. The Office Manager responds to challenges through independent thinking and creative decision-making.

• Manages library facility, hours, and space reservation systems in coordination with Discovery & Access Services; works with campus partners and vendors on routine maintenance, building projects, and emergencies.
• Develops and updates documentation, publications, and policies; develops communications in multiple formats (e.g. social media, email, digital signage) to promote library programming, resources, and services; coordinates and manages complex department-sponsored special events; participates in campus-wide events.
• Provides day-to-day oversight of library operations and professional development budgets; manages student employment budget; analyzes financial activities and provides input into budget planning and preparation processes.
• Supports the Dean and Library Services overall in an administrative capacity; schedules meetings; takes and distributes minutes of Library Services staff meetings; maintains and archives records related to personnel, orders, supplies, and maintenance; and coordinates data gathering for IPEDS and other reports.

Minimum Qualifications:

We welcome applications from candidates who see themselves broadly reflected in the qualifications listed below.

Education and Experience

• Associate’s degree.
• 3-5 years experience in a complex office environment; ideally in higher education or libraries.

Skills, Abilities, and Knowledge

• Strong service orientation.
• Excellent organizational skills; able to work across multiple tasks.
• Ability to provide high-level written and verbal communication.
• Budget or financial experience.
• Ability to work with data.
• Ability and desire to work with a diverse community of students, faculty, staff, and vendors.
• Ability to meet deadlines and prioritize diverse tasks
• Experience with social media, publishing, or graphic design tools.
• Fluency with Google Sheets and Docs or Microsoft Excel and Word

Preferred Qualifications:

• Bachelor’s degree

Physical Demands

Typical office environment.

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement

Wheaton is a private coeducational liberal arts college within easy
commuting distance of Boston and Providence. We have nearly 1,700
undergraduates from 40 U.S. States and more than 70 countries. Nearly 23%
of our undergraduates are U.S. students of color and 11% are international
citizens. Wheaton College is an equal opportunity/affirmative action
employer and does not discriminate against any individual or group on the
basis of gender, sexual orientation, gender identity or expression, age,
race, color, religion, national origin, veteran status, genetic
information, or disability. In a continuing effort to maintain and enrich
an intellectually diverse learning environment, the Department and the
College actively encourages applications from women and members of
underrepresented groups.

Posting Date:

01/11/2022

Closing Date:

Open Until Filled

Yes

Contact(s):

Office of Human Resources

Contact Phone/Extension:

508-286-8206

Contact Email:

careers@wheatoncollege.edu

Contact Fax

Special Instructions to Candidates:

To prevent the infection and spread of COVID -19 and as an integral part of our public health and safety measures, Wheaton College requires that all successful applicants hired provide proof of full vaccination for COVID -19 at the time of employment, unless an exemption from this policy is requested and approved. Applicants believing that they need an accommodation of this policy because of a disability, medical condition, or sincerely-held religious belief should inform the Office of Human Resources after an offer of employment is extended.

Wheaton College is embracing a flexible approach to the workplace and has established an alternative work arrangements policy. This policy seeks to provide options for alternative work arrangements that include remote, hybrid and flexible schedules. Depending upon the nature of the position, some departments may be able to support their employees in establishing work arrangements under this policy that balance on-site work with some remote work and as such, candidates are encouraged to explore these options with the hiring manager when interviewing.

References
Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. List of References