Interim Chief of Staff to the Chancellor

Position Title
Interim Chief of Staff to the Chancellor
Posting Type
Wide Distribution
Department
Chancellor's Office
Campus
Ocean Campus
Location
Ocean Campus
Job Category
Administrative (Interim)
Salary (Applicant View)
Compensation: The salary range for the position is competitive. Initial salary placement will be commensurate with background, experience, and internal equity.
Total compensation includes a health insurance plan.
New employees hired on or after January 1, 2014, contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).
Appointment:
12 Month Administrative Position
Starting date:
Immediately After Appointment
Full Time/Part Time
Full Time

Position Description
The Chief of Staff to the Chancellor assists the Chancellor in carrying out administrative policies and executive orders as formulated by the Board of Trustees and Chancellor; consults with departments and administrative heads on investigations and recommendations regarding major administrative problems, new programs, activities and services, and provides supervision of Chancellor's staff.

The Chief of Staff is responsible for administrative oversight for selected special projects requiring broad-based institutional and community organizations by ensuring that projects are completed as proposed, meeting timeline goals and projections in conjunction with and in support of senior staff as well as assist the Chancellor with internal operations of the college. In addition, the Chief of Staff represents. Occasional evening and weekend work required. The Chief of Staff is expected to observe the high standards required of staff servicing the Chancellor's Office, maintaining a high level of confidentiality and professionalism while performing required duties.

Job Duties
1. Manage and coordinate the daily operations of the offices of the Chancellor; advise the Chancellor on time sensitive issues important to the District; prioritize, coordinate, oversee, and evaluate that the flow of work is performed in a timely and accurate manner; form and convey independent decisions within scope of authority.

2. Acts as liaison between the senior staff, the public and inter-departmental personnel and the Communications Team for the Chancellor and Board of Trustees; interpret, clarify and /or communicate directives, policies, and procedures to appropriate parties and agencies; attend a variety of meetings.

3. Assists the Chancellor in the identification of administrative and organizational problems by responding to inquiries regarding academic programs, course offerings, and student rights and assists in the solutions to these problems.

4. Plans, analyzes, and coordinates the development and implementation of administrative policies and procedures and reviews existing operational policies and procedures for compliance with federal, state , and local regulations and the goals of the District; prepares recommendations for final review of the Chancellor.

5. Plans, organizes, and implements special projects on behalf of the Chancellor.

6. Oversees administrative evaluation data collection and prepares administrative reports.

7. Attends meetings, conferences, workshops, and events on behalf of the Chancellor and/or the District. Serves on internal and external committees and assists organizations with issues related to education, District policies and procedures, and regulations affecting the District.

8. Reviews incoming reports and correspondence for referral distribution.

9. Research issues and concerns regarding administrative, educational, and economic matters; maintain records of federal, state, and local legislation affecting District operations; consults with administrative and professional staff (particularly the Office of Government Relations) on procedural changes made necessary by legislative action.

10. Assists in budget development and oversight, recommending budget revisions and expenditures related to office personnel, and office supplies.

11. Prepares reports, position papers, analysis and data for distribution to elected officials, community representatives, student organizations, local unions, institutional leaders and/or general public. This requires establishing links with governmental agencies, private businesses, and neighborhood groups.

12. Performs other duties as assigned.

Minimum Qualifications
1. Demonstrated knowledge, skills, and abilities to work with community college students with disabilities, various sexual orientations, and diverse academic, socioeconomic, cultural, and ethnic backgrounds (Required).

2. Earned Master's Degree from an accredited institution and one (1) year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.

[If you would like to claim equivalency, the Administrative Equivalency Application Form is available on the left side margin. This form will be considered as part of the application materials and must be submitted on or before the filing deadline as indicated on this job posting.]

Desirable Qualifications
1. Demonstrated experience in planning and directing the functions, procedures and staffing of an office; knowledge about the different operational departments of the District, e.g. General Counsel, Human Resources, Finance, Information Technology, Facilities, Student Services, Academic Affairs, etc.

2. Excel in the utilization and demonstrate proficiency in various software applications such as Excel, Word, PowerPoint, and Outlook.

3. Ability to interact effectively with a wide variety of individuals from multiple institutions and governmental organizations in a positive and diplomatic manner.

4. Knowledge of organizational structure processes and behavior dynamics, especially in community colleges.

5. Ability to work under pressure and strict timelines.

6. Excellent strategic communication skills (written and oral), problem-solving skills, critical thinking skills, and the ability to work independently, and meet deadlines. Ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.

Benefits
Choice of several health plans, plus $50,000 Group Life Insurance, and Dental Care Plan.

New employees hired on or after January 1, 2014, will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Application Procedure
To apply for this posting, start by completing an online Application for Administrative Position at http://jobs.ccsf.edu. To be considered a candidate for this posting, the following materials must be submitted and received by the Human Resources Department on or before 11:59 p.m. of the posting filing deadline. Substitution of required document(s) is not permitted.

Applicant: Please do not send any application materials to other departments. Human Resources Department is not responsible for any documents addressed and/or sent to other departments.

1. A detailed letter expressing interest in the position, indicating specifically how the minimum qualifications and as many as possible of the desirable qualifications will be fulfilled. Minimum and desirable qualifications are listed in this posting. The letter should also address the applicant's background and skills in the areas stated in the Examples of Duties.

2. A current resume summarizing educational and administrative background and experience.

3. A City College of San Francisco Electronic Administrative Position Application completed in full and applied to this specific posting online. The statement "See Resume" is not acceptable.

4. A current list of five (5) references with names, addresses, telephone numbers, and e-mail addresses that include: faculty, classified and/or support staff, an administrator, a supervisor, and a colleague of managerial, supervisory ranking. (If you are among the final candidates, references will be contacted. The District may also contact other references not on your list, only if you are among the final candidates.)

5. Copies of transcripts verifying the degrees and majors as listed on applicant's CCSF Application Form; official transcripts and actual verification of work experience will be required at a later date. [NOTE: Degrees and majors must be posted on transcripts to be considered in the application process. Foreign degree(s) must be evaluated before an application can be processed. Foreign Degree Evaluation sources information is located on the left side margin.]

6. Diversity Statement: Separate from your letter of interest, submit a concise response to relate several of your experiences or your involvement in circumstances or environments which strongly affected your understanding of and ability to function in a diverse community comprised of students and colleagues from varying academic, socioeconomic, cultural, sexual orientations, disabilities, and ethnicities.

Applicants bear the sole responsibility for ensuring that all application materials are complete when submitted and are received by the Human Resources Department by 11:59 p.m. on the posting filing deadline. Postmarks will not be honored. Emails are not acceptable. Incomplete application packages will not be considered. All materials become the property of the City College of San Francisco, and will not be returned. Application files for this posting will not be considered for other postings.

For additional assistance, please call Human Resources Department at (415) 452-7660.

ADA Statement
Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer, Mildred Otis at (415) 452-5103 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment
Applicants who meet all minimum qualifications and have all required application documents in the CCSF Human Resources Department on or before the filing deadline will be included in the initial review processes to be conducted by the Search Committee. A reasonable number of applicants who are judged by the Committee as best matching the requirements of the position will be invited for a personal interview with the Search Committee. An additional interview will be offered to applicants who are advanced beyond the initial interviews.


As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the Covid Safety Campaign. All parties entering CCSF facilities must demonstrate proof of covid vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.


Employees must satisfy all the pre-employment requirements for a CCSF Release to Work Authorization Certificate prior to appointment which include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprinting processing, and verification of their legal right to work in the United States.


City College of San Francisco reserves the right at its sole discretion to modify or to rescind this job posting at any time without prior notice.

EEO Statement
It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer, Mildred Otis at (415) 452-5103.

Posting Number
AD00061P
Job Open Date
01/10/2022
Job Close Date
01/21/2022
Open Until Filled
No
Contact
Associate Vice Chancellor of Human Resources, Clara Starr
Contact Phone/Extension
(415) 452-7726
Contact Email
cstarr@ccsf.edu

Supplemental Questions
Required fields are indicated with an asterisk (*).
1. * How did you hear about this employment opportunity?
◦ Public Job Posting
◦ Internal Job Posting
◦ Agency Referral
◦ Advertisement/Publication
◦ Personal Referral
◦ Website
◦ Other

Applicant Documents
Required Documents
1. Letter of Interest
2. Resume
3. List of References
4. Transcript(s)
5. Diversity Statement

Optional Documents
1. Transcript(s) - additional
2. California Community College Credentials
3. Equivalency Application Form
4. Foreign Degree Evaluation
5. Other Document 1

To apply https://jobs.ccsf.edu/postings/5210

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