Administrative Assistant to the VP, IEP&C
- Employer
- Middlesex College
- Location
- New Jersey, United States
- Salary
- Salary Not Specified
- Date posted
- Jan 11, 2022
View more
- Position Type
- Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Chief Business Officers & Vice Presidents, Executive, Other Executive
- Employment Level
- Administrative
- Employment Type
- Full Time
You need to sign in or create an account to save a job.
SALARY: $59,324.00 Annually
OPENING DATE: 1/10/2022
CLOSING DATE: 1/31/2022 11:59 p.m.
UNIT: Administrative- Grade Level 3
DEPARTMENT: Institutional Effectiveness, Planning, and Compliance
REPORTS TO: Vice President, Institutional Effectiveness, Planning, and Compliance
PRINCIPAL RESPONSIBILITIES:
MINIMUM QUALIFICATIONS:
SCHEDULE: Monday - Friday, 8:30 a.m. - 4:30 p.m.
RETIREMENT: Pension Eligible
Any new employee hired by Middlesex College after September 1, 2011 must comply with New Jersey Residency requirements.
OPENING DATE: 1/10/2022
CLOSING DATE: 1/31/2022 11:59 p.m.
UNIT: Administrative- Grade Level 3
DEPARTMENT: Institutional Effectiveness, Planning, and Compliance
REPORTS TO: Vice President, Institutional Effectiveness, Planning, and Compliance
PRINCIPAL RESPONSIBILITIES:
- Provides administrative support to the Vice President, Institutional Effectiveness, Planning, and Compliance.
- Schedules and maintains the Vice President's calendar and prepares materials for meetings and conferences, as well as making media and food arrangements.
- Conducts research and prepares correspondence and other documents as directed by the Vice President.
- Coordinates arrangements for College-related business and social functions of the Vice President and Board of Trustees, including travel arrangements.
- Responds to inquiries, complaints, and requests for information and assistance and disseminates information from the Vice President's office to all concerned departments and individuals.
- Provides direct administrative support to committees, taskforces, and other groups established by the Vice President.
- Serves as the primary liaison between the Vice President’s Office and other administrative offices.
- Sets up and maintains filing systems for the Vice President’s Office.
- Coordinates logistics of office space in the Vice President’s Office and office workflow.
- Orders new equipment, if necessary, for the Executive Suite and prepares equipment maintenance contracts paperwork.
- Provides administrative support for other Executives and General Counsel on an as needed basis.
- Assists the Office of Labor Relations and Office of Human Resources in periodic administrative duties as needed, including filing, completing paperwork, and other front-desk duties.
- Performs other work as assigned.
MINIMUM QUALIFICATIONS:
- Associate's degree
- Two years of full-time experience as an Administrative Assistant in a busy office setting, which includes working independently on multiple projects with a variety of people and deadlines
- Experience providing Executive-level support
- Excellent written, oral, and interpersonal communication skills
- Demonstrated organizational, planning, and multi-taking skills
- Proficiency in Microsoft Office and Zoom Conference platform
- Bachelor’s degree
- Previous work experience in an academic area, college, or school setting
- Bilingual in English and Spanish
SCHEDULE: Monday - Friday, 8:30 a.m. - 4:30 p.m.
RETIREMENT: Pension Eligible
Any new employee hired by Middlesex College after September 1, 2011 must comply with New Jersey Residency requirements.
You need to sign in or create an account to save a job.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert