Strategic Sourcing Specialist IV

Strategic Sourcing Specialist IV
6391BR
Finance & Administration
Procurement Services

Detailed Job Description
General Summary:
Perform a full range of strategic procurement activities providing dedicated purchasing support, for all Construction, Maintenance, Repair and Operations (MRO) needs for Facilities Management Services (FMS) and Auxiliary Services, within the F & A Division. Develop and execute procurement strategies ensuring alignment with client requirements. Key responsibilities include development of strong working partnerships with clients to optimize sourcing, supplier selection, pricing, contracting and ongoing supplier management to ensure contract compliance and adherence to university procurement policies, procedures and practices. Provide excellent service to students, faculty and staff, including senior leadership across the University.

Major Responsibilities:

• Lead and act as the primary point of contact for purchases of goods and services for FMS and Auxiliary Services MRO activities. Work with the FMS and Auxiliary Services MRO business teams to identify and implement initiatives to maximize supplier agreements in order to achieve cost savings and process improvements aligned to operational goals and contract renewal terms. Utilize analysis of industry trends and experience within Construction Management and Building Maintenance sourcing supply chains to develop and maintain a strategic sourcing roadmap ensuring that plans are executed to achieve success.
• Work with client to develop product and service specifications and identify sources of supply based on industry and product knowledge, departmental requirements, availability, pricing goals. Design and execute a Procurement Services Office (PSO) standard supplier selection/evaluation process and criteria for construction/MRO services and large construction projects requiring senior leadership review to drive improvements in the bid list creation process, supplier selection and governance. Direct client to ensure adherence to policy and process and prepare recommendations for final selection based on scoring and ranking of supplier value propositions.
• Manage relationships with suppliers including: development of key performance measures and evaluation processes; monitoring supplier quality and conformance with contractual requirements; review and continually monitor existing supplier contracts for accuracy of invoiced charges and potential cost savings/efficiencies; and meet regularly with department faculty/staff and suppliers to reinforce expectations and maintain good relations.
• Determine appropriate method required to acquire goods and services including purchase orders, P-card, Invoice Payment Form, ensuring adherence to RIT purchasing policies and procedures and state and federal regulations. Assist clients in the complete cycle of the RFP process, when appropriate, to ensure adherence to RIT policies and Federal and State bid requirements standards including metrics to evaluate the performance of suppliers. Work with supplier to finalize the contract terms and conditions, process requisitions in the Oracle purchasing application. Authorize exception to bidding forms for purchases that fall outside of university purchasing policies.
• Develop and make recommendations for process improvements that result in greater effectiveness and efficiencies in the procure-to-pay cycle. Ensure that procurement decisions are made with a full-understanding of the impact to other department's business processes and work collaboratively to ensure the final outcomes optimize the customer experience and takes into consideration the effectiveness of related processes for departments within and outside of the Controller's Office.
• Evaluate and track added value of procurement strategic sourcing outcomes and governance as defined within the Procurement Services Office (PSO) standard metrics.
• Perform duties and responsibilities, including special projects assigned by PSO, FMS and Auxiliary MRO Services management, to accomplish tasks necessary for efficient departmental operations. Such as prepare, reconcile, analyze and report total RIT utility spend data and perform year-over-year flux analysis for use by the CTO on a quarterly basis.
• Participate in 40 hours of training/professional develop annually (or a pro-rata amount based on standard working hours). Training must be applicable to the employee's role within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.

Department/College Description
Procurement Services is dedicated to ensuring that all supplies, materials, equipment and services are procured at the lowest possible cost to RIT - cost being defined as the optimum combination of price, quality, availability, and service.


Required Minimum Qualifications
Requirements:

• BS degree in Business Administration, Accounting or related field required; or equivalent combination of education and applicable experience with a minimum of seven to eight years related experience
• Well-developed communication, organizational, presentation, negotiation and writing skills
• Strong analytical skills required and project management
• Advanced knowledge of Microsoft Office products and a financial enterprise system

Skills:

• Must possess excellent interpersonal skills, and the ability to interact effectively with individuals from diverse backgrounds, both internal and external to the organization.
• Must have well-developed oral and written communication skills.
• Must be able to effectively prioritize work demands, pay attention to detail, handle multiple tasks simultaneously, work independently and exercise sound judgement in the execution of all responsibilities

Preferred:
CPM and MBA
Project management, particularly in construction contract administration



Preferred Qualifications


Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 120A

Required Application Documents


How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the world’s leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the “Great Colleges to Work For.” RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employee’s pay, provide a total compensation package that can be tailored to meet your needs. More on RIT’s Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov jeid-439fb7f41779ef4c937a3b54f0535096