Administrative Assistant, Upward Bound Program (UBP)

Position Summary

The University at Buffalo (UB) Upward Bound Program ( UBP ) seeks to hire an Administrative Assistant.

This position is responsible for:

• The overall administrative duties of the program including preparing electronic requisitions
• Responding to routine inquires.
• Maintaining a ledger of itemized budget expenses, data-entry, processing paperwork necessary for program events, excursions and field trips.
• Compiling college tour estimates, invoicing vendors to process payment(s).
• Providing back-up documentation for all UBP student files, budget expenses and/or spreadsheets requested during any audits.
• Assisting with preparation of annual performance reports and university reports.
• Assisting with the initial intake of new student recruits, file maintenance, data entry,
• Scheduling classroom space.
• Updating program brochures, applications and flyers.
• The Administrative Assistant is expected to be courteous, unbiased, and possess excellent telephone/e-mail/in-person communication skills while working with the staff, students, parents/guardians, faculty, tutors, and other Office for University Preparatory staff.
• Serve as the initial point of contact in the UBP office.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo .

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications

• Minimum three years progressive administrative experience in related field/office setting
• Competent with various computer software applications including: Microsoft Windows, Word, Excel, Access, PowerPoint, Outlook, Google Suite, and electronic communication tools: Internet and email required
• Demonstrate organizational skills, problem solving and interpersonal relationship skills with experience providing complex, confidential administrative support with tact and diplomacy
• Ability to work with multiple deadlines and priorities; and a variety of projects
• Available to work some evenings and weekends related to special events and meetings

Preferred Qualifications

• Preference given to individuals with Bachelor’s degree and three or more years’ experience working with target population
• Has worked for and/or is an alumnus of a TRIO Program(s)

For more information, click the "How to Apply" button.