Assistant to Associate Vice Chancellor of Enrollment Management

Job Summary

The Assistant to the Associate Vice Chancellor of Enrollment Management is a full-time professional exempt position that provides professional and administrative expertise to the Associate Vice Chancellor of Enrollment Management. The position represents the Associate Vice Chancellor (AVC) on a daily basis to university constituents and the community in general, in a professional and knowledgeable manner. The position assists the AVC in establishing and communicating programmatic priorities for the Enrollment Management Offices (Office of Admissions, Office of Financial Aid, and the Bursar's Office). This position manages program budgets through fiscal monitoring and analysis, formulation and presentation of budget information, and implementation of operational processes and policies. The position oversees and interprets all personnel matters to ensure compliance with university and state rules and regulations. This position’s duties include transmitting directives and decisions and interpreting regulations, procedures, and policies. This position is responsible for providing initial contact for the AVC with students, parents, and others. This position is expected to be knowledgeable, and in compliance with Federal, State, Office, and university rules, regulations, policies, and procedures; and to perform all responsibilities independently and professionally.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Office of Enrollment Management
Enhances the academic experience of the university’s talented and diverse students through recruitment and admissions, enrollment, financial aid and financial support services.

As one of only 36 U.S. public research institutions in the Association of American Universities (AAU), the University of Colorado Boulder is about realizing the positive impacts of new knowledge.
From offering dozens of exciting programs in a range of academic fields, to serving as one of the world’s most dynamic research and innovation hubs, to working closely through hundreds of public outreach efforts with communities across Colorado and the world, we take pride in helping our students, faculty, staff and partners turn new insights into productive outcomes that change lives.

What Your Key Responsibilities Will Be

• Provide programmatic support to the Associate Vice Chancellor of Enrollment Management for all Enrollment Management Offices (Office of Admissions, Office of Financial Aid, Bursar’s Office) by doing research to provide statistical and operational/programmatic information; design, write, edit, and implement policies and procedures for processes as needed. Attend and prepare follow-up meeting notes for EM Leadership meetings and other campus meetings as requested. Resolve problems and conflicts for the AVC by collecting information from staff and investigating, analyzing, interpreting and adapting information to address inquiries from other offices, such as the CU System Office, University Administration, CU Boulder campus departments, students and parents.
• Assist the AVC in other duties, including special projects, research of campus policies, and acts on behalf of the AVC in the event of absence. Helping lead and assist the AVC in holding the EM Leadership accountable for project/program deadlines and follow-through.
• Financial Management:
• Manage departmental budgetary process by: analyzing complex data regarding state and university budgetary and accounting guidelines.
• Provide oversight to the Office of Admissions, Office of Financial Aid, and Bursar’s Office budgets totaling over $15M by developing and monitoring processes to inform AVC of issues or concerns.
• Monitor and initiate department financial transactions for budget changes through the PSFin Budget Journal Entry and JE submissions process.
• Review and analyze enrollment management departments’ (admissions, financial aid, bursar’s) financial statements.
• Produce and update relevant internal monthly financial reports.
• Maintain financial records for tracking projects or program costs.
• Personnel Coordination:
• Work with HRSC in the originating and oversight of all personnel actions for classified staff, professional exempt and temporary employees by interpreting, investigating, researching and exercising initiative in coordinating rules, regulations, procedures and policies related to personnel and payroll.
• Act as the HR liaison to Employee Services and represent Enrollment Management at HR-related meetings.
• Work with HR/Labor Relations to facilitate the hiring process for vacant positions, as well as coordinating the planning, coaching and evaluation processes, FML situations including terminations.
• Developing methods to track various actions ‘in progress' and ensure completion.
• Oversee and Serve as back-up on HR/payroll functions for all Enrollment Management departments.

• Perform purchasing activities including requisitions for large dollar amount items and expense vouchers. Authorized to approve, sign for and order equipment and supplies; gather price information from vendors for comparisons and make recommendations to complete purchase transactions. Ensures that university procedures are followed and cost-effectiveness is achieved by establishing and negotiating contracts with suppliers; by researching the product/service specifications; analyzing cost; considering any risk management impact, determining and selecting the best alternative; writing the order specifications; deciding which account to charge. This requires use of the PSFin and university purchasing and expense systems. Serve as back-up to the procurement card system.
• Organize and coordinate travel activities for all office personnel by implementing University travel procedures; design and monitor travel budget report; place reservations; register employees for conferences; calculate and produce travel reimbursements, monitor expenses and provide reports when necessary. Create process to track travel activities. This requires use of the University’s expense system.
• Oversee the coordination of office functions such as staff retreats, events and meetings by setting agendas, producing minutes, securing facilities, scheduling dates. Provide support to the various enrollment management committees, including the EM Diversity, Equity, and Inclusion Advisory Committee. Monitor and report on status of staff task assignments for the AVC. Supervise student employee(s) who will assist with the clerical portion of these duties.
• Act as liaison to other University departments by describing problems or needs of office to others; collect information to complete requests for service and investigate problems to determine their cause and corrective action, and then oversee their implementation. This may include acting as official telephone, travel, facilities management, parking and transportation liaison for the department and knowledge of how to operate each of these areas’ online systems. Develop a system to maintain departmental records according to records retention requirements.

What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

• The salary range for this position is $53,000-$63,000.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be collaborative. Be supportive. Be Boulder.

What We Require

• Bachelors’ degree and at least three years of experience in project management or similar experience.
• One year of HR, finance, budgeting, procurement, travel, and expense reporting using internal systems and applications.

What You Will Need

• Ability to work effectively in a demanding environment and in meeting deadlines.
• Ability to work independently and with initiative while being flexible and open to changes in priorities.
• Ability to assess a situation and initiate an appropriate action or response.
• Strong written and verbal communication skills. Solid computer skills working with products in the Microsoft Office suite.

What We Would Like You To Have

• Bachelors’ degree and five years of experience in project management or similar experience.
• Extensive experience with and knowledge of State fiscal rules and University accounting and personnel system and University and Campus policies.
• Successful experience working with varied audiences, administrative offices, and constituents. Building relationships across campus and promoting a positive EM brand.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by January 23, 2022, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu