Syracuse Abroad Business Office Specialist

Posting Details



Job # 037927 Department Code 22801-7171 Department Syracuse Abroad Job Title Syracuse Abroad Business Office Specialist Location Syracuse, NY Pay Range Commensurate with experience. Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Administrative Specialist handles all aspects of processing US payroll for exempt/non-exempt Syracuse Abroad (SA) employees in the US and abroad, manages Accounts Payable for SA operating/program expenses (including all USD payments, as well as certain payments initiated overseas but paid via US system), including review of extensive travel expense accounts.

This position manages the JP Morgan Chase ( JPMC ) online reconciliation and preparation of printed statements as well as the processing/reconciliation of short term/summer programs expenses, handles the processing of new hires (including student employees), at the Syracuse office and abroad, and is responsible for reconciliation of general ledge accounts and preparation of monthly operating expense report(s). Also maintains inventory of supplies for Syracuse home office.

While this is a full-time position, there is the possibility to consider candidates for a temporary role. Qualifications
Four year degree in business or accounting or associates degree with a minimum of 2 years accounting or other relevant experience. Job Specific Qualifications
Must be detail-oriented and highly organized. Understanding of PeopleSoft General Ledger system and various Microsoft programs, including Excel, helpful. Responsibilities
Independently manage accounts payable for operating and program expenses (Administration, Center, World Partner, Summer and Short Term programs), both in USD and various other currencies. Responsible for reconciliation of general ledger accounts for US paid expenses and preparation of monthly operating report. Track accounts to be accrued/deferred at close of fiscal year. Assist with journal entry and processing as needed. Process accounts payable related to Center Program invoices/deposits, membership renewals, study abroad fair registration fees, invoices for: Summer, World Partner, ISOS, hotel stays, legal.

Manage processing/reconciliation of Summer/Short Terms programs expenses, assigning MyCodes as needed and ensuring accuracy in maintaining correct expenses to appropriate fiscal year. Work with Budget Directors in University Schools/Colleges where faculty are assigned for the summer: processing payroll, advances, and allowances. Work closely and coordinate with Summer/Short Term program staff to reconcile program expenses and process final salary payments to faculty as grades and expense reconciliations are submitted.

Audit and process all employee expenses, travel advances, and JP Morgan Chase credit card statements for staff locally and overseas on US payroll. Facilitate Business Office procedures, including establishing and monitoring MyCodes for various expenses, coordinating supply purchases, and managing inventory of same (abiding by University hazardous materials regulation). Organize and manage flight leader phone assignments as needed. Review, process, and manage Accounts Receivable payments including student application fees, Visa payments, and housing security deposits. Handle and track all student housing security deposits received and apply refunds to eligible students at the end of each semester and summer program.

Process payroll for all exempt/non-exempt staff and faculty members at Syracuse Abroad and Centers overseas. Act as liaison with University HR and Payroll offices. Handle processing of new hires (including student employees) on both main campus and abroad. Work closely with colleagues overseas. Enter PERS to create PINS for student employees and summer faculty, and process Smart HR Transactions to hire employees in the system.

Assist in maintaining the partner agreement database, regularly monitoring expiration dates. Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/90580 Job Posting Date 01/04/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants