EXECUTIVE ASSISTANT

Job no: 250132-AS
Work type: Partial Remote, Staff-Full Time
Department: CALS/ADMIN/DEAN & DIR
Location: Madison
Categories: Administrative Services



Job Summary:

This position provides direct, high-level administrative support to senior leadership in the College of Agricultural and Life Sciences (CALS) and provides program-level and office support for the CALS Office of the Dean and Director. The position is expected to initially support the associate dean for diversity, equity, and inclusion, and the associate dean for external relations and advancement.

The position will involve independently coordinating, scheduling and maintaining the associate deans' electronic calendars, as well as organizing and staffing various committee meetings. The position will serve as a point of contact for the associate deans and use discretionary judgement to independently respond to inquiries. The position will provide organizational support to ensure the work of the associate deans and the Office of the Dean and Director operates smoothly and efficiently.

This position requires a strong communicator with proven interpersonal skills, who can establish and maintain effective working relationships and exhibit a customer service-oriented attitude in interactions with visitors, faculty, and staff. This individual in this position will be privy to sensitive discussions at the senior leadership level, and as such, must appropriately ensure confidentiality in all interactions.

A successful candidate will thrive in a fast-paced office environment, have the ability to manage multiple tasks, and have the ability to adapt to changing priorities. An ideal candidate should be able to take initiative while exercising good judgment and discretion, and have a track record of being able to work both independently and as part of a collaborative team. Ideally, this individual will be able to use their strong attention to detail, and familiarity with a wide array of office tools, to approach administrative tasks with a solutions-oriented mindset.

Candidates must have the ability to work in and contribute to an environment that is welcoming and inclusive of a diversity of people, perspectives, and lived experiences.

The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all.

About the Job:

Executive Assistant I (AD010)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's Degree

Qualifications:

-Strong interpersonal skills, including superior verbal and written communication skills.
-Excellent organizational skills, and the ability to manage and prioritize multiple, concurrent projects in a fast-paced environment.
-Ability to be meticulous and pay attention to details.
-Ability to maintain confidentiality.
-Ability to work independently, as well as function effectively in a team and with a diverse group of people.
-Ability to adapt to new and challenging situations.
-Ability to establish and maintain effective working relationships with office colleagues, faculty, staff, university officials, and the public.
-Proficient software knowledge and expertise: Windows, Microsoft Word, Excel, PowerPoint and Access, electronic forms, web/internet, etc.
-Preference will be given to candidates experienced in supporting senior-level executives. Administrative experience in a higher education or senior executive setting preferred.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Additional Information:

-A criminal background check will be required
-An evaluation period will be required
-Remote work allowance: No more than 20%

Department(s):

A070100-COL OF AG & LIFE SCIENCES/ADMIN/DEAN & DIR

Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Monday-Friday, between core business hours of 7:45am-4:30pm
Remote work allowance: No more than 20%

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $46,000 ANNUAL (12 months)
Depending on Qualifications

How to Apply:

To begin the application process please click on the `' button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position along with a list of three professional references.

Contact:

Justin Cave
justin.cave@wisc.edu
608-263-3715
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

Executive Assistant I(AD010)

Employment Class:

Academic Staff-Renewable

Job Number:

250132-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 4 2022 Central Standard Time
Applications Close: Jan 18 2022 11:55 PM Central Standard Time