ADMINISTRATIVE MANAGER

ADMINISTRATIVE MANAGER

Req #: 200842 Department: UW BOTHELL - STUDENT ACADEMIC SUCCESS Job Location: UW Bothell Posting Date: 12/20/2021 Closing Info: Open Until Filled Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Although open until filled, priority will be given to applications received by January 5th, 2022 As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

Reporting to the Associate Vice Chancellor for Student Academic Success, the Administrative Manager oversees fiscal and administrative operations for the Office of Student Academic Success (OSAS).

This includes lead responsibility for:
(1) fiscal oversight, systems development, reporting, and planning;
(2) operational effectiveness and resource management;
(3) developing strategic plans, overseeing their implementation, and ensuring continued performance.

RESPONSIBILITIES:
LEADERSHIP AND STRATEGIC DEVELOPMENT

• Lead, supervise, and develop the OSAS Administrative Operations team to fulfill the functional and structural needs of the department and its development.
• Develop and maintain unit administrative policies and procedures essential to the operational functions of the department.
• Develop long-term planning documentation in support of strategic goals, and integrate activities with organizational direction and mission.
• Monitor, audit, advocate and recommend to the Associate Vice Chancellor’s leadership team resource alignment in support of the department’s short- and long-term mission and goals.
• Participate in the planning and implementation of new programs by conducting analyses of unit needs and resources, including revenue projections.
• Contribute to OSAS management, leadership, and governance meetings, including strategic planning and policy development efforts.
• Provide leadership for staff development efforts including staff meetings and retreats, professional development, staffing plans, and process improvement initiatives.
• Advocate and encourage participation in the greater UWB and UWS community, such as, campus trainings, events, and networking with a goal of increasing school engagement in the broader community.
• Serve on campus committees as needed to assist with strategic planning and overall campus budgetary processes & goals.
• Continuously lead efforts to synthesize departmental staff efforts to gain efficiencies and effectiveness.

FISCAL MANAGEMENT

• Support the development and implementation of biennial and multiyear strategic budget plans, supporting the department in successful implementation of the Responsibility Centered Management (RCM) campus budget model.
• Ensure continuity of operations.
• In coordination with the Associate Vice Chancellor and leadership team, develop and implement fiscal policies for the department.
• Develop and analyze revenue and expenditure projections; advise the Associate Vice Chancellor and unit on long-term planning and mission initiatives that support OSAS strategic goals.
• Ensure accurate, compliant and eligible use of all OSAS fiscal resources.
• Oversee the overall management of OSAS revenue streams including state-based, gift, and fee-based budgets.
• Serve as liaison with the Office of Academic Affairs, Institutional Research, Fiscal & Audit Services, and Institutional Planning & Budget offices regarding budget requests, allocations, and other fiscal changes.
• Work closely with campus and central offices to support accurate and informed planning and reporting.
• Lead unit in adoption of WorkDay Financials/Financial Transformation, in coordination with campus and UW roll out.

GENERAL PROGRAM OPERATIONS

• Oversee department space operations, including managing office placements and equipment for staff.
• Act as primary liaison with Campus Safety for security and evacuation/emergency procedures.
• Oversee management of department assets, including department owned technology and furniture distributions.
• Facilitate change management for general support services impacting staff. (i.e. electronic records, payroll conversion, student employment management, emergency planning).
• Represent OSAS on campus wide initiatives, committees, and task forces. Participate in campus committees, such as UWB Administrator’s Council, OE/HR and Fiscal and Audit Services work groups.
• Other duties as assigned

MINIMUM REQUIREMENTS:

• Bachelor's degree in liberal arts and sciences field, education, human resources, business/management or related field.
• At least three years of experience in organizational management and planning.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

• Demonstrated ability to establish priorities and to manage projects with attention to detail, accuracy, and timeliness.
• Demonstrated ability to learn, initiate, evaluate, develop and improve upon processes and procedures.
• Demonstrated fiscal management, analysis, and reporting skills and experience.
• Demonstrated ability to use judgment and resourcefulness to resolve issues effectively, independently and collaboratively.
• Well-developed interpersonal skills, including the ability to communicate effectively (both verbally and in writing); to listen to and respond to people from diverse backgrounds and at all levels; and to develop productive, ongoing working relationships.
• Demonstrated capacity for team and personnel management, development, and leadership.
• Demonstrated ability to work in and across complex organizational and administrative systems (e.g. for reporting, processing, tracking) and to learn new systems and technology as required for the job Strong working knowledge of Microsoft Office 365 suite of programs including Outlook, Word, Excel, Access, PowerPoint, and SharePoint .

DESIRED EXPERIENCE:

• Experience with UW financial and HR systems (Workday, MyFD, Ariba, etc.).
• Experience with process improvement and/or change management.
• Experience with project management.

WORK CONDITIONS
This is an overtime-exempt professional position. The Administrative Manager will have an assigned office within the Student Success Center office suite and will establish a regular daily and weekly schedule that coincides with OSAS office hours (M-F, 8:00am - 5:00pm). This position may require occasional work outside of regular business hours to attend meetings or meet critical deadlines.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.