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Talent Acquisition Specialist

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Jan 4, 2022

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Employment Type
Full Time
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Talent Acquisition Specialist

Job no: 528723
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Development, Diversity, Equity, and Inclusion

Department: University Advancement
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $17.67 - $26.64
FTE: 1.0
Review of Applications Begins
Position closes January 24, 2022.
Special Instructions to Applicants
To ensure consideration, please submit the following with your completed online application:

  • A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the responsibilities outlined in the job announcement, with a focus on how you meet the minimum requirements.

  • A resume that outlines your educational and professional work experience.

    Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.
    Department Summary
    University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. Departments within University Advancement include: the UO Alumni Association; Development; Advancement Operations; Federal Affairs; and State and Community Affairs. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

    Advancement Operations provides essential services that build a strong foundation from which units within University Advancement promote the university's priorities and operate within a framework of efficient business practices. In addition to supporting University Advancement, Operations also provides services to University Communications staff, and other university areas such as the UOAA Board of Directors, and UO Board of Trustees.
    Position Summary
    The Talent Acquisition Specialist provides day-to-day support, coordination, and management of hiring in University Advancement, as well as providing critical support to employee onboarding. This position provides great opportunities to help create and promote inclusive practices around recruitment and onboarding, work in human resources and recruiting, and provide excellent customer service to both internal and external stakeholders. The skills necessary for success in this position include being able to clearly communicate rules and policies, staying organized and focused on details, and being able to shift focus as department needs and priorities change.

    This position will be the primary liaison for hiring managers and search committees, providing information, advice, and other support to ensure that recruitment efforts are equitable, inclusive, and efficient. Using a thorough knowledge of UO policies, University Advancement policies, and applicable employment laws, the Talent Acquisition Specialist is responsible for communicating, applying, and interpreting policies and rules to leadership, hiring managers, search committees, and applicants.

    Reporting to the Director of Active Talent Acquisition, Management, & Success for Advancement and working as part of a Talent Acquisition team, the Talent Acquisition Specialist plays an integral role in understanding current hiring practices, analyzing recruitment needs for the department, and strategizing for future hiring needs. This position requires a strong focus on candidate and new hire experiences, and is responsible for developing and updating practices and routines to ensure positive interactions with University Advancement and the UO.

    The typical schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m., but work outside of those hours may occasionally be necessary.
    Minimum Requirements
    1. Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
    2. an equivalent combination of training and experience.

    One year of postsecondary education may be substituted for up to one year of the experience.
    Professional Competencies
    1. Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
    2. Commitment to promoting and enhancing diversity, equity, and inclusion.
    3. Ability to interpret, explain, and apply policies and laws related to recruiting and onboarding staff while using creativity and curiosity to evaluate existing practices and identify new ones.
    4. Ability to provide excellent customer service to internal and external stakeholders.
    5. Ability to effectively use Microsoft Office or similar software to create documents, track information and prepare reports.;
    6. Ability to stay organized, manage projects, and maintain the flow of work when deadlines and priorities shift; ability to work in a team-oriented environment.
    7. Ability to maintain continual attention to detail in completing assigned tasks and in tracking projects from start to finish; ability to work in busy office with distractions and frequent interruptions.
    8. Ability to handle confidential and discrete information; must sign a confidentiality/non-disclosure agreement.
    9. Excellent writing, editing, and verbal communication skills.
    Preferred Qualifications
    1. Experience in human resources, talent acquisition, or similar field.
    2. Experience with Banner or similar database.
    3. Experience working in higher education.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit jeid-a26417aae7b9434c8f265771a506fc89
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