HIV PROGRAM ADMINISTRATOR

Salary:

Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

This position will serve as a Program Administrator for the UW Health HIV Care and Prevention Program which is based in the UW Department of Medicine - Division of Infectious Disease. The HIV Program is a highly dynamic clinical and support services program with an annual budget of over $3.5 million. The program receives federal and state grant funding to ensure access to HIV prevention and treatment services. The program has a significant 340B Drug Pricing Program which provides grant program income that is used to support program objectives.

The Program Administrator will be responsible for a wide range of administrative, financial, and program development and monitoring duties with an emphasis on post-award financial management and compliance. The incumbent will be part of an administrative team lead by the Administrative Manager and will work closely with the Administrative Manager, another Program Administrator, and other staff. The Program Administrator will work closely with the Administrative Manager on program planning and development, compliance with grant and 340B program requirements, and pre- and post-award grant and financial management. Knowledge of the services provided will be necessary to ensure grant and program requirements are met. This position will also require working knowledge of, or willingness to learn, applicable University of Wisconsin-Madison and UW Health policies and procedures, as well as applicable state and federal regulations and guidelines. This position requires the ability to manage multiple projects simultaneously while meeting deadlines.

Key responsibilities:

Program Planning and Administration

* Provide support for multiple grants and funding sources. The Program Administrator must remain knowledgeable of frequently changing program requirements which necessitates knowledge of the program and the needs of people living with or at risk for HIV.
* Facilitate and coordinate projects as assigned by program leadership. Collaborate with various stakeholders throughout UW Health, the University of Wisconsin-Madison, and subcontractors to achieve project goals.
* Participate in the development of standard operating procedures.
* Coordinate and participate in program committees, including documenting the committees' work.

Compliance
* In response to changing federal requirements, assist with interpreting how changes apply to ongoing services and programs and adjust workflows and procedures to meet requirements.
* Become fully conversant in 340B program requirements and conduct regular auditing of 340B program data and procedures to ensure compliance.
* For sponsored projects, assist with researching and interpreting sponsor requirements and ensuring workflows meet requirements.

Pre-Award Administration
* Provide pre-award administration for multiple grants.
* Assist in preparation of grant proposals.
* Participate in the creation of grant budgets.
* Monitor contract negotiations between sponsor and UW Research and Sponsored Programs (RSP), to ensure contract negotiations are completed in a timely manner.

Post-Award Administration
* Provide day-to-day financial management including monitoring subagreements, processing invoices, tracking expenditures, developing financial reports, and other tasks as needed.
* Participate in development of annual grant progress reports and budget revisions.
* Post-award communication with HIV program leadership and collaborating Divisions or Departments regarding award status and revisions in budget.
* Develop financial reports for program leadership and present at financial status meetings

About the Job:

Research Program Coordinator (RE123)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Health administration, biological sciences, social sciences, business or related field preferred. Bachelor's degree in other field with at least three years of substantial involvement or familiarity in sponsored programs administration either in a sponsoring or recipient organization or the equivalent in a self-funding organization will be considered.

Qualifications:

* At least 2 years experience in grants management, including compliance, pre-award and post-award management preferred.
* Strong financial management, analytical, and communication skills required.
* Experience and/or interest in programs supporting HIV care and prevention preferred.
* Prior experience with the UW system strongly preferred.

Desired skills and attributes:
- Demonstrated ability to work independently and as part of a team.
- Strong organizational skills and ability to work on a variety of projects at one time.
- Self-directed, goal-oriented, problem-solver
- Facility with managing and analyzing financial data is required.
- Strong computer skills, including experience with Excel is required.
- Knowledge of UW financial and sponsored project systems preferred (WISER, WISPER, etc.).
- Must possess the ability to write and communicate effectively.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Additional Information:

Hire will be subject to criminal background check requirements.

A period of evaluation will be required.

Department(s):

A534265-MEDICAL SCHOOL/MEDICINE/INFECT DIS

Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.

Contact:

Charles Amble
caamble@medicine.wisc.edu
608-265-9049
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Research Program Coordinator(RE123)

Employment Class:

Academic Staff-Renewable

Job Number:

249849-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jan 3 2022 Central Standard Time
Applications Close: Apr 18 2022 11:55 PM Central Daylight Time