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Program Coordinator II, Native American Studies

University of Montana
Montana, United States
Salary Not Specified
Posted Date
Jan 3, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Student Affairs, Minority & Multicultural Affairs
Employment Type
Full Time
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Native American Studies (NAS) invites applications for a Program Coordinator II to join their team. This position provides academic advising services for the NAS department majors and minors and for Native American and students from other units on campus seeking services; and provides student support by assisting with financial aid, helping Administrative Assistant organizing social and academic activities, and making referrals to campus, tribal, and community resources. This position will focus upon Native American youth conferences and two-plus-two agreements or other academic collaborations with the Tribal Colleges and Universities (TCUs) of Montana and the region and with other departments on campus. The Program Coordinator II works with the NAS chair, the Director of the Cobell Institute and the Director of the American Indian Governance and Policy Institute, and the AISS director and will oversee the work completed by event staff as needed.

Upon completion of training, the incumbent will be prepared to complete the tasks essential to the position. The incumbent will receive training in scholarship application management, budget orientation, and student-support functions for advising. General orientation to the policies, procedures, and protocols for the PFNAC and the NAS Department will be part of the on-the-job training.

Key duties and responsibilities include:
  • Oversee Native American Studies (NAS) scholarship applications, verify tribal enrollment, and track use of scholarships for recruiting purposes
  • Create reports, develop profiles of recipients for donors, arrange thank-you letters
  • Coordinate the services, activities, and offerings of the NAS Department by developing, organizing, and coordinating overall direction of educational initiatives
  • Evaluate curricula and create communication links with TCUs for academic collaboration
  • Serve as a resource for campus in supporting and arranging Tribal College, Missoula County Public Schools, and other educational visits, tours, and collaborations
  • Assist students in utilizing career and scholarship resources on campus
  • Attend American Indian Education conferences to represent NAS (as time and funds allow), the University of Montana (UM), and Native American student life on campus and to recruit new students
  • Develop special promotional events, related to the department and to recruitment and retention of NAS and Native American students, in collaboration with other entities on campus
  • Collaborate with the chair and others on a newsletter, focusing upon significant events and disseminate it throughout the region and beyond via social media and other communication mediums
  • Plan and coordinate the NAS graduation ceremonies (in cooperation with the Admin Associate)
  • Serve in a receptionist/public relations role for the PFNAC (Payne Family Native American Center)
  • Perform work as needed when the Admin Associate needs assistance with these duties (including providing trainings, seminars, and other means of educating public on Indian Education for All)
  • Offer career counseling and facilitates applications for opportunities outside UM, this includes opportunities such as internships and fellowships, in addition to counseling on graduation school opportunities
  • Provide statistical reports as requested and needed for continuance of Native American and NAS academic support and recruitment and in regard to ongoing tribal community connections
Required Skills
  • Understanding of the scholarship portal and basic UM scholarship protocols
  • Working knowledge of NAS scholarships, donors, and past practices regarding awards
  • Event planning knowledge or experience
  • Background and knowledge of working with Native American youth
  • Budget and planning experience
  • Skill in writing reports
  • Exceptional communication skills (including both verbal and written communications)
  • Excellent interpersonal skills
  • Ability and willingness to work productively and professionally both in a team setting, as well as individually
  • Ability to maintain strict confidentiality when handling sensitive information
Minimum Required Experience
  • High School diploma and two (2) years’ experience or an equivalent combination of education and experience.
Preferred Qualifications
  • Bachelor's degree in an appropriate field-NAS, Anthropology, Education, Business,
  • Knowledge of Montana Tribes, MT tribal colleges and universities, MT high schools
  • Familiarity with Indian Education for All and willingness to research IEFA
  • Experience working with Native American students, people, organizations, communities, and events
  • Basic budget planning background and skills
  • Report writing skills and ability
About Native American Studies and UM

The Native American Studies (NAS) Department has a unique mission. As an academic department, our primary goal is to provide and maintain the highest possible academic standards for our students and ourselves. Owing to the nature and history of the department, we also maintain a strong, ongoing commitment to student and community service in appropriate areas. Both elements are reflected in our departmental philosophy and principles.

As a department, Native American Studies seeks to encourage faculty, staff and students---individually and collectively---to fulfill the Native American Studies Department's role, scope and mission in relation to the College of Humanities and Sciences, the University, and communities, tribal and non-tribal. NAS staff are expected to work in support of the department's role, scope and mission in ways relevant to their position descriptions.

The Native American Studies Department at the University of Montana builds its curriculum on the foundation of three interrelated principles: sovereignty, indigeneity and community well-being. In so doing we pay close attention to the continuing role of traditional value systems, the impacts of colonization and the efforts toward decolonization within tribal communities. We define sovereignty broadly as one of the rights of all indigenous peoples, including both the political-legal foundations as provided in U.S. law and policy and self­ determination more generally. lndigeneity underlies the unique holistic relationship that Native American communities have to the land and to the environment. In addition, our degree program not only intends to advance the well-being of our individual students, both native and non-native, but also to enhance the well-being of Indigenous communities across Montana, the United States and globally. We work to do this by providing necessary and relevant education about those communities as well as the skills and knowledge for those working within those communities to do so effectively. Our curriculum and the foundations of faculty research are broadly cross-disciplinary with these principles at their base.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

Position Details

Position Title: Program Coordinator II

Position Number: NEW

Department: Native American Studies

Work Schedule: 0.75 FTE (30 Hours a week), Monday through Friday, 12 months/year

Salary: $16.25/hrCurrent employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Tuesday, January 11, 2022 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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