Secretary I

Posting Details

Posting Details

Posting Number
0801165

Classification Title
Secretary I

Working Title

Department
Humanities

Department Contact Email
ahobbs@centralstate.edu

Job Summary/Basic Function

Duties and Responsibilities
• Type, copy, collate, and proofread reports, department minutes, budgets, memos, classroom materials, manuscripts, correspondence, and other materials utilizing Microsoft Office Suite
• Establish and maintain files and ensure completeness and accuracy
• Screen phone calls, walk-in visitors, greet visitors, and provide information in response to inquiries when possible and refer to other sources if necessary
• Monitor and maintain inventory of office supplies and materials, prepare purchase orders for equipment and materials used by the department, and type and prepare other forms used by the department
• Prepare or assist in bulk mailings, sort per postal regulations and complete forms
• Open, sort, and distribute mail, prepare responses to routine requests and send and receive faxes
• Make travel arrangements, arrange itineraries and process associated paperwork
• Maintain the Department’s Banner and Jaguar files
• Assist the Department Chair in class scheduling
• Prepare Adjunct Contract Letters and Personnel Action Forms (PAFs) in a timely manner as required by the Office of Academic Affairs
• Assist Department Chair with clerical duties associated with work-study students
• Other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities
• Knowledge of standard office equipment procedures
• Knowledge of Microsoft Office Suite
• Excellent keyboard skills with at least 45 WPM typing speed
• Good interpersonal skills
• Ability to work with a wide range of people

Minimum Qualifications

• Education: Associate’s degree required, Bachelor’s Degree preferred
• Experience: One to three years of secretarial or office manager experience

Preferred Qualifications

Posting Date
10/13/2021

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Position Category
Staff - Monthly (Exempt)

Budgeted Annual Salary
$35,000

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least one (1) year of office experience?
   • Yes
   • No
2. * What is the highest degree you hold?
   • Doctorate
   • Completed all Doctorate coursework, but has not completed dissertation
   • Master's Degree
   • Bachelor's Degree
   • Assoicate's Degree
   • High School Diploma or GED

Required Documents
Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts

Optional Documents