Event Coordinator

Event Coordinator

University of Wisconsin - Milwaukee

Position Number: 02014253

Introduction (Description of School/College/Dept/Program)
As Wisconsin’s only public urban research university, the University of Wisconsin-Milwaukee has established an international reputation for excellence in research, community engagement, teaching, and entrepreneurism. Designated an R1 research institution, UWM educates more than 26,000 students and is an engine for innovation in southeastern Wisconsin.

Job Summary
The University Conference Coordinator serves a widely diverse population of student and non-student groups encompassing small meetings as well as large-scale productions involving multiple physical, personnel, and technological needs. Working with both the campus community and the general public, the incumbent assists in planning 14,000 bookings a year for campus facilities, including the UWM Student Union and other university properties. The incumbent facilitates the scheduling and contracting of facilities, interprets complex policies and regulations for the use of facilities, and assists in coordinating the efforts of other service providers. The incumbent also administers the event ticketing system and oversees the University Information Center.

Because of the complexity of the operation, the incumbent must be able to perform a wide variety of professional duties, including a significant amount of event planning and coordination which include client meetings, event design, resource scheduling/coordination, and operational supervision. This position requires a welcoming and inclusive work style, as well as flexibility, initiative, patience, supervision of student employees, and the ability to problem-solve independently. The normal work shift is from 8:00 a.m. to 4:30 p.m., Monday through Friday. However, this position will from time to time require night and/or weekend hours.

Minimum Qualifications
Qualified candidates will possess the following:

1. Two or more years work experience in an office environment
2. Two or more years of work experience with common business productivity software and applications (e.g. MS Office Suite, email, internet)
3. Two or more years of work experience with event planning procedures including set-up and coordination
4. Two or more years of customer service experience including addressing customer requests, concerns and/or input.

Preferred Qualifications
Well-qualified candidates will possess the following:

1. Bachelor’s degree or higher, preferably in a business or events discipline
2. Evidence of excellent organizational skills and the ability to manage multiple projects and deadlines
3. Experience with event management/scheduling software (EMS, Ad Astra, Live 25, Mazévo) or equivalent
4. Experience mentoring student employees
5. Two or more years of work experience with event planning in a higher education environment

Application Instructions
Interested candidates must submit 1) a cover letter addressing the minimum and preferred qualifications above, 2) a resume, and 3) a document listing the names and contact information of three professional references.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether she/he meets any of the qualifications, they will be evaluated as not meeting such qualifications.

UWM will not consider paper, emailed or faxed applications.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number. This is a continuous recruitment and applications received on or after 1/13/22 may not receive consideration.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/

To apply, please visit: https://jobs.uwm.edu/postings/33443


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