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Director for Advancement Services

Daemen University
New York, United States
Salary Commensurate with experience
Posted Date
Dec 29, 2021

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Position Type
Administrative, Business & Administrative Affairs, Development & Advancement, Public Relations & Marketing (Campus)
Employment Level
Employment Type
Full Time
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Official Title: Director for Advancement Services

Department:   Advancement Services

Organizational Unit/Dept: Institutional Advancement

Work Location:  Daemen College, Amherst NY Campus

Number of Individuals With the Job Description: One

Title of Immediate Supervisor:  Associate Vice President, Advancement

Title of Other Positions Reporting To This Position:  Advancement Services Coordinator


Purpose of Position:

The Director for Advancement Services is responsible for implementing the prospect management system, managing the alumni and donor database and overseeing all advancement software.

Responsibilities include preparing alumni & donor reports, systems documentation, records maintenance, utilization of Raisers Edge software, overseeing the processing of all donations, pledges & acknowledgments through the database, reconciliation and transfer of funds to appropriate accounts and the prospect management system. As a database administrator, data governance is a key priority to this position. Position is full time, salaried, exempt. Some weekend and evening hours are required.

Tasks/Duties Performed:

  • Database administrator for alumni and donor database, Blackbaud Raiser's Edge, NXT
  • Organize, implement and lead moves management system for development team
  • Attend all key development strategy meetings
  • Working closely with Business office, oversee processing of all donations, pledges, acknowledgments and necessary reports
  • Identify and conduct comprehensive prospect research for new and existing prospects through utilization of resources such as Blackbaud ResearchPoint, Target Analytics and Raiser's Edge, NXT
  • Through participation in the professional organization APRA, this position will be able to promote the contributions and industry trends of prospect research to the alumni and development team.
  • Oversee all advancement resources and software, such as Blackbaud ImportOmatic, Blackbaud EverydayHero and LiveAlumni, provide training to the development team as directed.
  • Oversees Advancement Service budget
  • Develop, maintain and run financial, analytical, and other reports for regular, systemic dissemination
  • Generate address lists and other information accessible from the database for academic departments, committees and division staff
  • Plan, and execute all activities related to prospect research and tracking in current campaign and future campaigns ( i.e wealth screening, campaign reports, data analysis) .
  • Supervise Advancement Services Coordinator
  • Provide prospect research and tracking support as needed
  • Participate in donor funded scholarship awards coordination and stewardship process
  • Represents the IA division on the Daemen College Data and Information Committee
  • Make recommendations, when appropriate and assume other office-wide duties at the request of the VP for Institutional Advancement and the Associate Vice President for Advancement

General Description:

Administer the college's alumni and donor database, and implement the prospect management system.

Required Knowledge, Skills, and Abilities:

  • Bachelor's degree required
  • Experience with non-profit databases
  • Ability to format and generate reports using the database
  • Make recommendations for maximum use of database; implement as decided by development staff
  • Effectively organize and prioritize workload

Preferred Qualifications:

  • 5+ years of experience with non-profit databases Ellucian- Colleague Advancement, Raiser's Edge and/or Convio preferred)
  • 5+ years in a non-profit organization


BENEFITS/STATUS: This is a full-time, salary, exempt, 12 month. Position is administration/salary and includes full College benefits and professional development opportunities.

Benefits are available the first of the month following the full-time employee's date of hire and include health, dental, vision insurance, and fully paid life insurance. In addition, we offer fully paid long term disability insurance after 3 months of employment. Eligibility for the 403b retirement plan is available to full-time employees upon hire and an 8% employer match after one year of service. Tuition waiver benefits are also available for full-time employees and their qualified dependents.

Standard Background Check Required.

General Physical Requirements:

Light Work: Exerting up to 25 pounds of force occasionally and/or a negligible amount of force constantly to move objects; desk job with majority of sedentary work sitting roughly 50% or greater of the workday.

Working Conditions:

Climate controlled office setting, but some activities/ duties can occur both inside and outside the office setting.

Post-Hire Trainings:

Various trainings assigned upon hire and annually thereafter by the Office of Employee Engagement.


For consideration please submit resume, letter of interest, and contact information for three professional references in the attachments section of your application at Incomplete packages will not be considered.

Daemen College is an AA/EOE and strongly encourages applications from women, veterans, people of color, individuals with disabilities and candidates who will contribute to and support the cultural fluency and diversity of our campus. Apply directly at

In order to be eligible to work at Daemen College, all employees are required to receive a completed course of one of the FDA approved COVID-19 vaccinations (Pfizer, Moderna or Johnson & Johnson) or receive an exemption for a diagnosed medical or deeply held religious belief (which must go through an approval process). Employees not in compliance with this policy will not be eligible to work at Daemen.

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