Administrative Assistant III
Diablo Valley College
To perform a variety of complex and responsible clerical and
administrative duties for assigned office, department or program,
including document processing, record keeping, and technical report
compilation and interpretation of policies and procedures within
Administrative Assistant I -This classification performs less
complex clerical, program, or instructional support assignments
while learning District policies and procedures.
Administrative Assistant II - This classification is distinguished
from the Administrative Assistant I by the performance of a variety
of activities involved in the preparation of reports, scheduling
and a broad range of complex administrative tasks.
Administrative Assistant III - This classification performs more
complex administrative tasks and interpretation of policies and
procedures with minimal supervision. Typically reports to a College
Dean or other high-level manager.
Administrative Assistant, Senior - This classification typically
supports a Vice President or other executive manager with a broad
level of responsibility with substantial District-wide impact. The
duties involve a wide variety of diverse and complex administrative
tasks as well as departmental coordination, requiring a substantial
amount of tact, judgment, and initiative.
Examples of Duties/Essential Functions:
Acts as a liaison between campus employees and the public to
coordinate activities; answers phones and screen calls; schedules
appointments; provides general departmental information, documents,
Assists or gives guidance and general information to staff,
students and the public in navigating departmental processes.
Assists in planning and scheduling department activities;
researches and provides direction on questions pertaining to
policies and procedures.
Performs routine personnel, budget, and payroll functions for
assigned department; develops and initiates a variety of files and
records such as payroll, budget and attendance.
Examines and verifies fiscal records and expenditures; maintains
budget records; reconciles budget accounts to ensure accuracy;
receives purchasing invoices; arranges for payment of appropriate
Receives, classifies, reconciles, interprets, consolidates, and/or
summarizes documents and information.
Maintains department/office records and fiscal information for
control purposes, such as student and employee databases,
transcripts, correspondence, tests, advisory certificates and
Researches and prepares reports and analyses within prescribed
guidelines, including statistical reports, drawing data from a
variety of both internal and external sources.
Prepares and proofreads a wide variety of documents such as course
proposals, confidential memoranda, exams, class outlines, reports,
schedules, and letters; organizes and maintains internal records
and filing systems.
Operates a variety of office equipment, including photocopier,
calculator, and computer.
May notify students of and post canceled classes.
Dispatches service requisitions; determines and assigns priorities
May serve as Secretary to a committee; prepares agendas; schedules
facilities; records and prepares minutes.
Performs related duties as assigned.
EXPERIENCE AND TRAINING
Three (3) years of experience performing broad and varied complex
clerical and administrative duties.
EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma / GED or the equivalent with
some college coursework.
Modern office procedures, practices and technology/equipment.
Modern software applications (Microsoft Office Suite, etc.).
English usage, grammar, spelling, punctuation and vocabulary.
Keyboard with accuracy.
Perform responsible clerical work with accuracy and speed.
Meet multiple established timelines and deadlines without immediate
Learn and interpret District or college rules, laws, and policies,
and apply them using good judgment in a variety of procedural
Communicate effectively, both orally and in writing.
Make mathematical calculations quickly and accurately.
Serve students, staff and colleagues in a helpful, empathetic,
Establish and maintain cooperative work relationships with those
contacted in the performance of required duties.
Apply general rules, policies and procedures of the
departmental/office to which assigned.
Demonstrate understanding of, sensitivity to, and respect for the
diverse academic, socio-economic, race, ethnicity, gender identity,
sexual orientation, age, mental or physical disability, and
religious background of all students, faculty and staff, and with
all individuals encountered in the performance of required
DVC is seeking an administrative professional for a temporary,
hourly Administrative Assistant III position supporting the work of
the Arts, Communication & Language Division Office as well as
the Arts, Communication & Language Student Center.
Job Close Date:
Open Until Filled:
To apply, visit https://www.4cdcareers.net/postings/8287