Administrative Specialist

Specific Duties & Responsibilities:

• Plans, executes, and oversees a wide variety of special projects and special assignments related to the Cancer Center, Cancer Convergence Institute, and the division of GI Cancer.
• Coordinates meetings, conferences and presentations that involve multi-institutions as well as industry partners. This includes providing technical assistance with teleconferences and webinars, and preparation of materials and slides.
• Is responsible for special event planning for the Cancer Center, Cancer Convergence Institute, and the division of GI Cancer.
• Prepares and edits correspondence for the Deputy Director.
• Represents the Cancer Center, Cancer Convergence Institute, and the division of GI Cancer as appropriate in communicating professionally with faculty, administrators, and external contacts.
• Coordinates travel for national and international meetings.
• Independently manages the Deputy Director’s fast-paced and demanding calendar: organizes high level meetings, makes appropriate arrangements for meetings, compiles and prepares materials, confirms meeting details, assists with communication and other details as needed, prioritizes meeting requests and response times.
• Assists with publication submissions.
• Is responsible for dealing appropriately with highly sensitive, and confidential subject matter.
• Places purchases orders, processes expense reports and reimbursements using SAP.
• Performs related duties as assigned.

Minimum Qualifications (Mandatory):

• Bachelor’s Degree.
• Five (5) years of experience providing progressively responsible administrative support with experience working on a wide variety of special projects and special assignments.
• Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Special Knowledge, Skills, and Abilities:

• Proven ability to manage competing priorities and work in a complex, fast-paced, demanding environment
• Self-motivated, focused, positive attitude, flexible, professional and proactive
• Ability to handle highly confidential and sensitive matters in an appropriate manner
• Strong organizational skills and meticulous attention to detail
• Experience with project management and meeting/event planning
• Ability to liaise with people at all levels, including high-level executives, VIPs, and peers
• Available to attend meetings and events outside of regular working hours
• Excellent verbal and written communication skills
• Expertise in SharePoint, PowerPoint and Excel for presentations and analyses.
• Ability to organize and manage multiple competing priorities and to meet deadlines.
• Possesses strong networking skills to work with outside agencies, advocacy groups, and other related organizations.
• Ability to successfully problem-solve challenges as they arise.

Classified Title:Administrative Specialist
Role/Level/Range: ATP/03/PC
Starting Salary Range:$51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time
Schedule:M-F 8:30am-5:00pm
Exempt Status: Exempt
Location:​​​​​​​School of Medicine Campus
Department: ​​​​​​​Cancer Immunology/GI Clinical Research
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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