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Executive Assistant

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Dec 22, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs, Conference & Special Event Administration, Deans
Employment Level
Employment Type
Full Time
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Posting Details

Job # 037920 Department Code 21701-2100 Department Law College-Dean Job Title Executive Assistant Location Syracuse Pay Range Commensurate with Experience Staff Level S5 FLSA Status Exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
Provide comprehensive executive-level professional support to the Assistant Dean of Advancement and External Affairs, serving in a highly confidential area using discretion and independent judgement. This position will serve as the initial point of contact and liaison with all levels of the College and University communities, as well as external contacts including major gift donors and distinguished guests. Qualifications
Four-year degree required. At least five years of experience in high level academic administration required. Job Specific Qualifications
Strong computer skills in all Office products. Significant experience in planning events. Well-developed organizational, time management, communication, and problem solving skills. Responsibilities
Executive-level administrative support:
  • Understand and support the overall goals and objectives set by the Assistant Dean of Advancement and External Affairs and the Dean of the College of Law for the critical areas of alumni affairs, advancement and development, marketing, and communications.
  • Provides comprehensive administrative coordination in a confidential and sensitive area, using discretion and independent judgement.
  • Ensure all administrative functions, processes, and objectives are initiated, carried out successfully, and completed. Develops and implements measures to increase efficiency and effectiveness in the efforts of the department.
  • Responsible for managing the complex meeting and travel schedule of the Assistant Dean to best utilize their time and the college’s resources. Independently prioritizes, plans, and responds to meetings and schedules both on campus and around the country, ensuring that the Assistant Dean and Dean are fully prepared for all meetings with alumni, donors, and partners.
  • Completes all pre- and post-travel requirements, including expense reports, reconciling credit cards, and updating operating and restricted budgets according to University policy.
  • Provides administrative support to other staff in the Advancement and External Affairs department.
  • Serves as an initial point of contact and liaison, in person, on phone, and by email, to all levels of the College, University, and external community.
  • Initiates and drafts correspondence and materials for events, meetings, and communications. Prepares and/or edits presentations and reports.
  • Provides all relevant information to Assistant Dean and Dean for meetings with alumni, current and potential donors, and partners.
  • Provides leadership and professional expertise to direct the planning and execution of events and functions, both on and off campus, that advance the College’s goals and priorities.
  • Functions as the staff lead on major and public-facing events such as Law Alumni Weekend and Class Act annually. This includes advance planning of all logistics (space, travel, speakers, IT/AV needs, catering, timelines, marketing, and recruiting and training student volunteers and employees).
  • Manages event budgets, working with Finance staff to project costs and income for production, technical, and promotional needs. Provides reports to Assistant Dean and the Assistant Dean of Finance and Administration for each event, and coordinates event budget planning for the following year.

  • Exercise initiative, independent judgement, and tact in executing special projects as assigned by the Assistant Dean, including providing support in highly confidential areas. Uses well-developed problem solving skills to anticipate, prevent, and resolve issues independently.
  • Works with other College departments and units to ensure smooth and efficient planning and coordination of events, distinguished visitors, and current and prospective donors.
  • Provides information and leadership to other College departments in areas of event planning and logistics, alumni, gifts and restricted funds.
  • Active participant in College committees and efforts to increase departmental communication, cooperation, and efficiency.
Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 12/22/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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