Integrated Libraries Systems Management Librarian

University of Georgia
Georgia, United States
Salary Not Specified
Posted Date
Dec 23, 2021

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Position Type
Faculty Positions, Professional Fields, Library & Information Sciences, Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Technology Administration/Other
Employment Type
Full Time

Position Summary

The Integrated Library System Management Librarian manages the Integrated Library System Management section of the Cataloging Department which is responsible for metadata and systems-related tasks, generating Ex-Libris Analytics reports, troubleshooting, problem solving, and ensuring database quality. The ILSM Librarian is responsible for managing catalog metadata, including production and quality assurance, analyzing and executing bibliographic record loads into the catalog, and monitoring and managing outsourced contract cataloging. This position liaises across library departments providing key support for the integrated library system and playing a unique role in ensuring that the University of Georgia Libraries take full advantage of existing technologies. The position investigates and adapts new technologies in acquiring, organizing, and presenting information to its faculty, students, and other users outside the UGA Libraries.

Materials handled by the Integrated Libraries System Management Section include those for the Main, Science, Special Collection Libraries and off-campus research facility libraries. The Cataloging Department catalogs over 30,000 books, serials, microforms, and non-book materials yearly. The Department consists of 10 faculty and 17 support staff positions. The Integrated Library Systems Management Librarian participates in the Cataloging Department management group and the GIL Coordinating Group, in addition to various University System of Georgia functional committees. The University of Georgia Libraries participates in GIL, a statewide-interconnected implementation of the Ex-Libris system. The Department participates in the Program for Cooperative Cataloging ( PCC ), including NACO, SACO, and CONSER, as well as OCLC ENHANCE . In all activities, the goal is to develop a service-oriented, efficient, and effective staff.

Special Instructions to Applicants

Applicants should include the following in their application:
  • A 1-2 page letter of interest
  • A complete CV
  • The names, titles, e-mail addresses, and phone numbers of three professional references.
Candidates are encouraged to submit their materials by January 31, 2022, but the position will remain open until filled.

The University of Georgia Libraries wish to emphasize that preferred qualifications are not required and we are committed to helping our future colleagues develop preferred knowledge, skills and abilities. Applicants are encouraged to communicate the ways in which their work meets required or preferred qualifications in ways that may not be obvious.

Posting Details

Posting Number


Working Title

Integrated Libraries Systems Management Librarian



About the University of Georgia

The University of Georgia ( UGA ), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( ). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA Libraries advance the University of Georgia’s mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University’s strategic priority to serve the people of Georgia and beyond, and upholding the University’s commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, Science Library, Special Collections Libraries, and Health Sciences Carnegie Library. The UGA Libraries offer nationally distinctive special collections related to Georgia’s history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for GeorgiA LIbrary LEarning Online ( GALILEO ), Georgia’s statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit for more information. The UGA Libraries is located on the university’s main campus in Athens, Georgia, and its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Repository, Special Collections Libraries, and the Carnegie Library. Perennially rated as one of the nation’s top college towns, Athens offers a vibrant place to work and live. With Atlanta 70 miles to the west, Athens offers good proximity to the city while maintaining a small-town culture and feel. Information about the UGA Libraries: .

College/Unit/Department website

Posting Type


Retirement Plan


Employment Type


Benefits Eligibility

Benefits Eligible


Advertised Salary


Anticipated Start Date


Effective End Date (for Limited-Term postings)

Job Posting Date


Job Closing Date

Open until filled


Location of Vacancy

Athens Area

EEO Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (

UGA Statement

PLEASE NOTE : On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit or call (706) 542-2222.

Position Details

Position Information

Classification Title

Librarian AC


Faculty Rank

Open Rank

Contract Type

Fiscal (12 mo.)

Tenure Status

Non-Tenure Track

Minimum Qualifications

An ALA -accredited master’s degree in librarianship/information science or foreign equivalent.

Additional Requirements

Candidates will be considered at the rank of Librarian I, II, III, or IV.
  • To be considered at the level of Librarian II, candidates must have 2 years of professional experience after completion of their master’s degree.
  • To be considered at the level of Librarian III, candidates must have 5 years of professional experience after completion of their master’s degree.
  • To be considered at the level of Librarian IV, candidates must have 10 years of professional experience after completion of their master’s degree.

For more information about the requirements for the Librarian ranks, please see the Guidelines for Librarian/Archivist Faculty Rank and Promotion:

Relevant/Preferred Education, Experience, Licensure, and/or Certification
  • Five or more years of experience with MARC formats and bibliographic data.
  • Five or more years of experience working in an academic library environment.
  • Five or more years of supervisory experience.
Preferred Knowledge, Skills, Abilities and/or Competencies
  • Commitment to diversity, inclusion and accessibility in the workplace with particular regard to the delivery of information resources.
  • Working knowledge of standard metadata formats.
  • A strong professional interest in managing an Integrated Library System, preferably Ex-Libris Alma and Primo.
  • Ability to incorporate new technologies to promote and enhance library resources.
  • Strong service orientation with excellent organizational skills.
  • Initiative and ability to work both independently and in a collaborative, collegial environment.
  • Excellent communication skills, both verbally and in writing.
  • Familiarity with current programming or scripting languages/technologies, especially XML .
  • Knowledge of library technology protocols such as Z39.50.
  • Working knowledge of Ex-Libris Alma normalization rules and other back-end processes in the Ex-Libris Alma system.
  • Familiarity with Excel and Ex-Libris Analytics, especially for reporting purposes.
Physical Demands

Is this a Position of Trust?


Does this position have operation, access, or control of financial resources?


Does this position require a P-Card?


Is having a P-Card an essential function of this position?


Is driving a responsibility of this position?


Does this position have direct interaction or care of children under the age of 18 or direct patient care?


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)


Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


  • Collaborates with internal and external stakeholders to administer, customize, maintain and troubleshoot the library’s integrated library system, currently Ex-Libris’ Alma, including the Primo OPAC and EBSCO Discovery Service discovery layer. This includes monitoring system performance and coordinating system software with GIL Support, training staff on system modules and new releases, documenting all necessary policies and procedures, monitoring industry developments and recommending adoption of new programs when appropriate.
  • Hires, supervises, trains, and evaluates staff members in Integrated Library System Management unit who are responsible for cataloging, record maintenance, and processing cross-departmental workflows.
  • Manages library catalog data and load profiles which includes automating, monitoring, and managing outsourced contract cataloging, and providing technical support and quality control to Electronic Resources Management, GIL Support, and public services staff in troubleshooting issues related to EBSCO Discovery Service and OpenURL-based link resolver services.
  • Provides analysis and record maintenance related to print retention agreements (HathiTrust, Scholars Trust), and acts as technical liaison to project partners.
  • Coordinates with ProQuest and the University of Georgia Graduate School to ensure the delivery and load of Electronic Theses and Dissertations into the UGA Libraries catalog.
  • Coordinates with relevant stakeholders to assist with UGA’s Esploro Research Information System implementation and cleanup of legacy data.
  • Serves as liaison to library staff, members of other University System of Georgia Libraries, GIL Support, Ex-Libris, and the departments of the UGA Libraries regarding system issues and metadata cleanup; Provides technical expertise and support to colleagues and assists the University of Georgia Libraries with system-generated statistics and reporting and advises other USG institutions on record/resource management projects.
  • Serves as an active member and leader on relevant library committees and in project planning groups. Performs other duties as assigned, including serving as a liaison for the Google Books digitization project.
Percentage Of Time


Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References with Contact Information
Optional Documents

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