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Undergraduate Student Recruitment and Alumni Engagement Assistant

University of Florida
Florida, United States
Salary Not Specified
Posted Date
Dec 23, 2021

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Position Type
Faculty Positions, Arts, Other Arts, Administrative, Academic Affairs, Arts Administration, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Classification Title:

Academic Assistant III

Job Description:

The College of the Arts seeks an Undergraduate Student Recruitment and Alumni Engagement Assistant to p rovide administrative support to the College of the Arts (COTA) in the area of undergraduate student recruitment and alumni engagement. This position serves as a member of the College’s Advising and Recruitment Team and reports to the Associate Dean for Academic and Student Affairs, collaborating with that team and students in the planning and execution of student recruitment efforts, including assisting in the design, creation, and distribution of student recruitment materials, scheduling and implementation of student recruitment events, collecting admission and retention data, and representing the College at recruitment events. Additionally, this position will assist in the development, coordination and support of alumni engagement activities; helping the college research, develop, implement, track and report on activities that both engage COTA alumni with current students and support alumni in their own work.

This position is an excellent opportunity to utilize data research, communication, presentation and administrative implementation skills to promote broader access to an education and career in the arts. If you have experience in, want to learn or enjoy researching, planning and tracking different and innovative ways to engage and support specific goals and people, we encourage you to apply! We invite you to become a part of a community of administrators, teachers, students and artists working toward elevating the power of the arts to transform society and the world.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty, seeking faculty of all races, ethnicities, genders, backgrounds, experiences and perspectives.


Undergraduate Student Recruitment
  • Research best practices and most appropriate targets for student recruitment appropriate to a College of the Arts, aligning practices with central admissions. Research best practices, develop and oversee implementation and maintenance of a plan to collect prospective student data. Work with existing student ambassador groups to gather feedback on recruitment materials and practices.

  • Serve as a member of the College’s Advising and Recruitment Team. Work with this team to assist in the development and implementation of an annual schedule of recruitment activities, including, but not limited to coordinating the distribution of materials for undergraduate and graduate programs and electronic advertising.

  • Schedule representations and/or represent the college at appropriate events, such as: Santa Fe Gator Days or other campus events. Present at Preview and Florida Days for incoming and prospective students. Schedule, coordinate and assist with campus visits and recruitment events. Presentations and level of travel may vary from year to year.

  • Monitor and report on undergraduate applicant data and as that data relates to recruitment efforts.

  • Assist prospective or current students (and parents) who stop by the dean’s suite, call, or reach out over email.

  • Assist with managing key college-wide student events, most critically the College of the Arts spring Recognition Ceremony

Alumni Engagement: Assist in the development, coordination and support of:
  • An Alumni-student mentorship program

  • Engaging alumni in recruitment activities

  • Working with alumni to determine how the college can support them. This includes coordinating alumni surveys, focus groups, and other means of understanding alumni needs

  • Tracking and reporting on alumni successes and alumni-student activities

  • Working with the College's Strategic Communications team to communicate those successes internally and externally

THE COLLEGE OF THE ARTS: The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 130 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

THE UNIVERSITY OF FLORIDA: The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top five best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet.

Expected Salary:

$20.83 per hour; comprehensive and highly competitive leave and benefits package

Minimum Requirements:

Bachelor’s degree or an equivalent combination of education and experience.

Preferred Qualifications:

The successful candidate will bring to the position:
  • Experience in an office environment

  • Evidence of success in promoting an environment that advances access, equity, and inclusion
  • Proficiency with Microsoft Suite, particularly Excel and Outlook

  • Presentation experience

  • Familiarity with collecting, analyzing, and presenting data for decision-making purposes

Special Instructions to Applicants:
Application Process: Applications must be submitted via the University of Florida’s online application system at . Online applications must include the following: (1) a detailed letter of application that explains how your experience and skills match the particular qualifications of this position; (2) a resume; (3) names and contact information of three professional references. The Search Panel may request additional materials at a later time. 

Inquiries may be sent to:
Jennifer Setlow, Associate Dean of Student and Academic Affairs and
Chair, Student Recruitment and Alumni Engagement Assistant

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

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