Corporate and Foundation Relations Officer

Community College of Philadelphia


General Description

Reporting to the Associate Vice President for Philanthropic Development, the Corporate and Foundation Relations Officer will fundraise from corporations, foundations, and organizations as well as manage stewardship and compliance. In carrying out this objective, this position is responsible for developing and implementing a solicitation strategy that includes prospect identification, cultivation, proposal writing and stewardship. The Corporate and Foundation Relations Officer must have excellent communication and presentation skills and the ability to manage multiple projects simultaneously. While an integral part of the advancement team, this individual must be self-motivated, goal-driven, and able to work with a high degree of independence. This position must be comfortable and confident in managing all levels of college leadership (including volunteer leadership), corporate and foundation executives and high-capacity donors as well as internal connections with finance, human resources, legal, and other facets of the college.


Specific Responsibilities

• Coordinate and implement all aspects of creating and submitting corporate and foundation grant proposals, including writing, preparation of supporting documentation, drafting and collection of required attachments which may, from time to time, include delegating to a consultant.

• Achieves the annual fundraising goal for corporate, foundation, and organizational giving, as agreed upon in strategy planning.

• Builds the solicitation program to achieve on-going growth in both cash and future commitments of support. This includes developing both long-term solicitation strategies and an effective stewardship/compliance effort to maintain support from existing donors.

• Identifies prospects for funding of the college's highest priorities and plans the solicitation of those prospects. This includes working with all levels of college employees and volunteer leadership.

• Identifies other projects and programs at the college that fit the funding interests of specific corporations and foundations and plans the solicitation of those prospects.

• Works with other staff to develop funding proposals and carry out all of the documentation required by prospective funders. Reviews all proposal budgets.

• Develops and maintains professional relationships with corporate and foundation program officers before, during, and after grant cycles. Coordinates the timely reporting of progress and evaluation of all funded programs.

• Develops a networking and communication process for keeping key partners informed of corporate and foundation opportunities and related activity. Engages volunteer leadership in that activity whenever appropriate.

• Develops, recommends, and manages budget for the areas managed. Coordinates the assignment of tasks for the efficient utilization of available resources.

• Develop individualized strategies for prospects and donors.

• Support sponsorship solicitations of special events by coordinating prospects, tracking responses, issuing invoices as needed, serving as a point of contact, greeting sponsors at the dinner, and following up after the dinner.

• Track all grant and sponsorship activities in an organized manner, including application and reporting deadlines.

• Maintain regular reporting and reconcile financial reports with the Finance team.

• In collaboration with General Counsel, prepare or assist in the preparation of contracts and subcontracts with project partners for grant-funded projects.

• Collaborate with the Division of Finance and Planning to support internal and external audits of grant-funded projects and assist project directors in managing grant budgets.

• Process the College's grant agreement with funders and subcontracts with partner organizations, submit the grant agreement and budget to Special Projects, track reporting/compliance deadlines.

• Serve as liaison with program officers, external funders, and project partners.

• Provide guidance and information to project directors, financial managers, and Office of Special Projects to ensure timely expenditure of grant funds and agency compliance.

• Respond to inquiries from project directors about funder policies, procedures, and guidelines.

• Prepare and submit programmatic reports, and assist, as necessary, with the preparation of financial reports.

• Create and maintain a grants management calendar to track reporting and compliance deadlines, as well as dates for future grant submissions.

• Keep accurate and informative records in Advancement systems (i.e., Raiser's Edge).

• In collaboration with other grant staff, review requests for proposals and funding guidelines to determine if appropriate for the College.

• Monitor expenditures for all grant-funded projects and alert funders to any significant obstacles in program implementation if needed, secure funder approval for changes in project scope or budget reallocations.

• Participate in College events and programs, including those held on evenings and weekends.

• Deliver quality customer service to all constituents in a professional, helpful, courteous manner.


Minimum Qualifications

• A Bachelor's degree in a related field is required. Any and all degrees must be from a recognized institutional accreditor.

• A minimum of five (5) years of a proven record of accomplishment of success in corporate, organizational, and foundation fundraising required.

• Demonstrated experience securing gift commitments and developing relationships with corporations and foundations required.

• Experience preparing timely, accurate, and comprehensive written reports and presentations.

• Strong interpersonal and communication skills -written and verbal - with internal and external audiences required.

• Strong written communications, analytical skills, collaboration, and project management skills required.

• Ability to handle confidential and proprietary information with discretion.

• Proficiency using Microsoft Office software package.

• Experience with donor databases required.

• Ability to create and maintain good working relationships with a variety of diverse internal and external team members required.

• Ability to travel locally and out of state as needed.

• Access to reliable transportation required.


Preferred Qualifications

• Experience using Raiser Edge, or a similar database, preferred.

For a complete position description, and to apply online, please visit our career site at jobs.ccp.edu, or click the “Apply” button.

Community College of Philadelphia recognizes that our employees are important and vital to our success. We offer a high-quality, comprehensive program of benefits, which represents an important component of total compensation.

Our benefits include:

• Medical, dental and prescription drug plans for employee and all of their eligible family members
• College-paid life and disability insurance
• College closes for Winter Break the week between Christmas and New Years and for a week in March for Spring Break
• Tuition remission (for classes at the College)
• Forgivable tuition loan (for classes at any accredited academic institution)
• 403(b) retirement plan with 10% College contribution
• Healthcare and Dependent Care flexible spending accounts
• College operates on a 4-day work week during the summer months
• Paid vacation plus holiday and personal time off

Community College of Philadelphia is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

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