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Assistant/Associate Athletic Director, Business Operations

Drexel University
Pennsylvania, United States
Salary Not Specified
Posted Date
Dec 20, 2021

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Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Student Affairs, Athletics, Executive, Other Executive
Employment Type
Full Time
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About Drexel

Drexel is one of Philadelphia's top 10 private employers, a comprehensive global research university and a major engine for economic development in the region. With over 24,000 students, Drexel is one of America's 15 largest private universities. Drexel has committed to being the nation’s most civically engaged university, with community partnerships integrated into every aspect of service and academics.

Job Summary

This position will be responsible for the oversight of the athletic department business office and the department's budget, which includes all income, expense, and unrestricted and restricted fundraising accounts. In conjunction with this responsibility, this person will work with other departments on campus such as the comptroller's office, human resources, general counsel, the budget office, and procurement to ensure efficient operations of the business services. Position will serve on department management team (Athletic Cabinet) and assume a leadership role in determining policies and procedures as they relate to business operations, camps and clinics, and financial reporting.

Essential Functions
  • Provide leadership and oversight of department’s financial operations including budgeting, planning, monitoring, reconciling and enforcement of related policies.
  • Serve as primary liaison to University General Accounting and Procurement departments.
  • Support General Accounting in annual NCAA audit and submission of NCAA and EADA reporting.
  • Approve and track all financial transactions within Athletics and identify and/or correct any discrepancies.
  • Responsible for the monitoring, reconciliation and auditing of all department procurement cards under the policies set forth by the University Procurement office.
  • Supervision of full time and part time staff members to ensure financial responsibility of the department while supporting the mission of providing a first-rate student athlete experience.
  • Responsible for the development and communication of business office policies in compliance with university and audit procedures.
  • Disburse budget updates to all budget administrators and reconcile all discrepancies.
  • Serve as the primary partner with human resources on matters relating to temporary and part time employees and support the personnel process for all Athletics personnel as required.
  • Develop strategies and forecasts for future budget models, identifying items to allocate resources towards in future years.
  • Provide financial reports as needed to the Deputy Director of Athletics and Director of Athletics including the identification of potential budget shortfalls.
  • Member of Athletics Cabinet, consisting of senior level managers (Associate & Assistant Athletic Directors) and key administrators (Directors, Assist Directors). Cabinet supports the Athletic Director in the determining mission and action of the programs.
  • Serve as Sport Liaison for at least one Division I sport that includes promoting, monitoring, advising and administratively supporting the coaches and student-athletes. Sport Liaison will aid in the performance management process of the coaches of the assigned sport(s).
  • Support operation of Bachelors Barge Club by serving on Boathouse Operating Committee, developing annual budget, monitoring financial transactions, producing financial reports, and overseeing other business functions.
  • Other duties as assigned by the Director of Athletics or the Deputy Director of Athletics.
Required Qualifications
  • Bachelor's degree in a Business, Finance or related field required
  • Minimum of 5 years of relevant experience
Preferred Qualification
  • Master’s degree
  • At least 5 years working in Athletics and/or Higher education preferred.
  • At least 3/5 (to be considered for associate) years working in an Athletics department business office or the equivalent work experience preferred.
  • Strong interpersonal, organizational and communication skills.

University City – Philadelphia, PA

Additional Information

This position is classified as Exempt with a salary grade of L. For more information regarding Drexel’s Professional Staff salary structure,

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will continue until a suitable candidate pool is identified.

Advertised:Dec 20 2021 Eastern Standard Time
Applications close:Feb 1 2022 Eastern Standard Time

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