Assistant Director, Research Finance
Nashville, TN, United States
This position is responsible for Vanderbilt’s cost accounting
activities, as well as institutional research activity reporting
including the NSF HERD Survey, Schedule of Expenditures of Federal
Awards (SEFA), and supporting schedules for the internal quarterly
and external annual financial reports, award setup and effort
As a key leader of the Research Financial Operations Team, the
Assistant Director of Data and Cost Analysis maintains a close
partnership with university research functions across campus as
well as finance and accounting and leads efforts related to all
research data and cost analysis activities. This position has
direct supervisory responsibility over the Research Financial
Operations Data and Cost Analysis Team. This position reports
administratively and functionally to the Senior Director for
Research Financial Operations.
The Research Financial Operations Team strives for excellence in
providing support and oversight in administratively managing
sponsored projects, monitoring associated financial compliance
requirements in accordance with sponsor regulations and university
policies, and providing analytical and cost accounting expertise to
the management of Vanderbilt’s research enterprise. Research
Financial Operations includes the Research Operations Specialists
that provide central oversight for project expenditures, financial
reconciliation, financial reporting, and award closeout, the
Research Accountants that perform invoicing, cash management and
accounts receivable management, and the Data and Cost Analysts that
perform cost accounting activities and institutional research
reporting as well as award setup and effort certification
Duties and Responsibilities:
- Oversees the day-to-day operations of the Research Financial
Operations Data and Cost Analysis Team including award setup,
effort certification compliance, and costing activities.
- Oversees development of the F&A rate and internal recharge
- Develop data metrics and research data reporting.
- Oversees centralized CORES (recharge center) accounting
- Provides oversight for the development of policies, procedures,
and training for research reporting, cost analysis, award setup,
and effort reporting compliance.
- Establishes goals and monitors performance objectives for
optimal service delivery and efficient operations. Leads
identification and development of high-performing staff.
- Identifies, envisions, and champions process improvements
including system-based opportunities to best support Vanderbilt’s
research enterprise. Works collaboratively with the Office of
Continuous Improvement, VUIT, and Accounting on fully utilizing
system functionality and designing new functionality.
- Oversees preparation of the Schedule of Expenditures of Federal
Awards and Schedule of Expenditures of State Awards for the annual
- Works collaboratively with top leadership in schools and
departments on research administration compliance activities.
- A Bachelor’s degree from an accredited institution of higher
education is necessary.
- A Bachelor’s degree with an emphasis in accounting or finance
- CPA or MACC/MBA is preferred.
- 5+ years of supervisory experience is necessary.
- Skill in advanced Excel, Word, and PowerPoint applications is
- Time management skills and the ability to work well in a team
environment is necessary.
- Experience in higher education with a focus in research
compliance and/or financial administration in a research
university, academic medical center, or other organization subject
to an externally regulated environment is preferred.
- Experience in research data analysis including F&A rate
development and proposals is preferred.
- Experience leading an organization and providing effective
management to a diverse staff, ensuring that they are developing
professionally and sustaining a high level of performance is
- Demonstrated performance in establishing and maintaining
productive and collaborative relationships with a full range of
internal and external constituencies is preferred.
- Advanced understanding of Enterprise Resource Planning (ERP)
systems and General Ledgers is necessary.
- Proven detail-oriented work style in collaboration with
effective written and verbal communication skills is
- Ability to build and maintain effective working relationships
with a range of people, understanding their needs and goals is
- Ability to work co-operatively with others as part of a team,
as opposed to working separately or competitively, is
- Openness to change, adaptability, and the ability to work
effectively in a variety of situations, with individuals or groups
- Ability to understand and appreciate different and opposing
perspectives on an issue is preferred.
- Strong interpersonal skills and the ability to develop and
maintain relationships with key stakeholders is preferred.
Commitment to Equity, Diversity, and
At Vanderbilt University, we are intentional about and assume
accountability for fostering advancement and respect for equity,
diversity, and inclusion for all students, faculty, and staff. Our
commitment to diversity makes us who we are. We have created
a community that celebrates differences and lets individuality
thrive. As part of this commitment, we actively value diversity in
our workplace and learning environments as we seek to take
advantage of the rich backgrounds and abilities of everyone. The
diverse voices of Vanderbilt represent an invaluable resource for
the University in its efforts to fulfill its mission and strive to
be an example of excellence in higher education.
Please apply to:
Vanderbilt University is an equal opportunity, affirmative
action employer. Women, minorities, people with disabilities and
protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment
are subject to pre-employment background checks, which may include
but are not limited to, based on the role for which they have been
selected: criminal history, education verification, social media
review, motor vehicle records, credit history, and professional
Vanderbilt is a community of talented and diverse staff
University , our work -
regardless of title or role - is in service to an important and
noble mission in which every member of our community serves in
advancing knowledge and transforming lives on a daily basis.
Located in Nashville,
Tennessee, on a 330+ acre campus and arboretum dating back
to 1873, Vanderbilt is proud to have been named as one of
“America’s Best Large Employers” as well as a top employer in
Tennessee and the Nashville metropolitan area by Forbes for several
years running. We welcome those who are interested in learning and
growing professionally with an employer that strives to create,
foster and sustain opportunities as an employer of choice
- Working and growing together as a community of communities...
we are One Vanderbilt.
- Providing a work environment where every staff and faculty
member can be their authentic and
bestself, while providing the resources
and opportunities to learn and grow.
- Encouraging development, collaboration, and partnership both
internally and externally while fostering the value
that every member of the Vanderbilt community can lead
and growregardless of title or position.
We understand you have a choice when choosing where to work and
pursue a career. We understand you are unique and have a story. We
want to hear it. We encourage you to apply today so that you might
become a part of our story.
Vanderbilt University has made the health and safety of our
students, faculty and staff and our surrounding communities a top
priority. As part of that commitment, the University requires all
employees to (1) participate in routine on-campus COVID-19 testing
or (2) show proof of full vaccination against COVID-19.