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Academic Project Manager

Employer
School for International Training (SIT)
Location
Vermont, United States
Salary
Salary Commensurate with experience
Posted Date
Dec 21, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Administrative
Employment Type
Full Time
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Academic Project Manager 

Office of the Dean of Faculty 

Reports To: Dean of Faculty 

Location: Brattleboro, VT; Hybrid

School for International Training (SIT)’s Office of the Dean of Faculty is responsible for providing overall strategic leadership of SIT’s academic structure, overseeing the management of undergraduate and graduate academic programs, designing a vision for the future, and building for the next 5 to 10 years. To work in the Office of the Dean of Faculty is to be a member of a diverse, dedicated, and vibrant intellectual community committed to the principles of inclusive education, the values of social justice, and to making a positive impact on the world. Under the direction of the Dean of Faculty, the Academic Project Manager will organize, synchronize, and oversee the implementation of the academic projects in the Office of the Dean of Faculty’s five-year strategic plan, and which include curriculum review, review of Critical Global Issues, program review and development, and faculty forums and training workshops. 

The Academic Project Manager plays an important role in interfacing between the Office of the Dean of Faculty and the various departments of School for International Training and World Learning. The Academic Projects Manager communicates with the various stakeholders involved in the project implementation and ensures successful delivery of the project. 

Responsibilities:

  • Assist the Dean of Faculty, Academic Dean, and Associate Dean in identifying key projects: scope, objectives, outputs, timelines, and stakeholders within the Office of the Dean of Faculty’s strategic vision. 
  • Research and provide available supporting information on projects as needed. 
  • Develop and manage a detailed project schedules and work plans. 
  • Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress. 
  • Organize regular meetings and manage communications with stakeholders (primarily faculty) communicating expected deliverables and timelines. • Utilize industry best practices, techniques, and standards throughout various project execution. 
  • Monitor progress and consult with the Dean of Faculty and Academic Dean to make adjustments as needed. 
  • Measure various project performance and identify areas for improvement. 
  • Liaise with the Office of SIT President to ensure fluid communication flow about project development and travel plans of the Dean of Faculty and Academic Dean. 
  • Liaise with the Office of Global Operations to ensure fluid logistical and operational support to faculty and students. 
  • Liaise with the Office of Global Operations to coordinate faculty support during the organization of workshops, symposia, or faculty visits to schools in the US.
  • Liaise with the Regional Directors of Operations to ensure operational and logistical support to the programs. 
  • Liaise with SIT departments including the Office of Assessment and Learning Support, the Office of Student Affairs, Global Operations, Institutional Relations and Strategic Partnerships, Admissions, Human Resources, the Office of the General Counsel to ensure fluid communication and collaboration. 
  • Liaise with the Office of the Dean of Assessment and Learning Support to support internal and external reviews of the programs in accordance with the standards of the accrediting agency.
  • Assist in the development and engagement in training and other professional development activities for faculty throughout the year. 
  • Create and maintain the master academic calendar for undergraduate programs and ensure start and end dates of semester and summer programs are up to date. 
  • Effectively represent the office of the Dean of Faculty to all constituents; maintain professionalism, confidentiality and a positive attitude at all times. 
  • Under the supervision of the Academic Dean, manage academic program material revision processes and documentation workflow in collaboration with program Chairs and/or Academic/Program Directors including: 
  • Syllabi; managing regular revision and suggesting areas of improvement on content and academic quality. 
  • Collaborate on trainings of new Academic Directors and Program Directors on SIT policies and procedures. 
  • Academic rubric creation, dissemination to the field, collection, review, and finalizing to be sent to students. 
  • Faculty day-to-day support.
  • Prepare reports, presentations, charts, graphs, and other documents as requested; collaborate with other offices in creation of the same as appropriate.
  • Monitor office budgets; expedite financial transactions including expense reports and budget transfers; create or collaborate on budget reports. Other responsibilities as assigned by the Dean of Faculty and Academic Dean.  

Requirements 

  • Master’s degree in a relevant field; 
  • At least two years of professional experience in international education administration 
  • Proven working experience in project management; 
  • Excellent interpersonal, written, and verbal communication skills; 
  • Experience living, working or studying abroad for a significant length of time 
  • Written and oral proficiency in a second language; 
  • Problem-solving and time management skills; 
  • Demonstrated analytical ability, attention to detail as well as organizational and multitasking skills 
  • Ability to work cooperatively, sensitively, and professionally with faculty, in-country staff, and other SIT and World Learning staff, as well as external stakeholders including students, parents, and partner schools. 
  • Excellent computer skills (Word, Excel, PowerPoint, Outlook). 
  • Willingness and ability for occasional flexibility in work schedule 

Preferred 

  • Some knowledge of project management methodologies (e.g., Agile/Scrum); 
  • Database management skills considered a plus. 
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