PT Operations Coordinator

Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

Job Description:

PT Operations Coordinator – 19 hours per week

Reporting directly to the Director of Career Engagement and Director of Career Planning of the College of Arts and Sciences, the Operations Coordinator will work independently to provide administrative support.

BASIC FUNCTION:

Emphasis for this position is client services and front desk operations.

Serves as the point of first contact for all students looking to interact with the Career and Professional Development Office. Handles front desk coverage, general office and day-to-day operations. Assists with special projects/events offered through the Center, including Leadership and Professional Development programs, the CAS Guarantee and other events as necessary.

KNOWLEDGE AND SKILL NEEDED:

EDUCATION : Bachelor Degree Preferred

EXPERIENCE & SKILLS: Superb client services skills and problem solving abilities; proactive in assessing needs of the office and the Directors; comfortable interacting with diverse constituents; comfortable working independently and taking initiative; efficient with Microsoft Word, Excel, PowerPoint, Outlook. Knowledge of or willingness to learn Canva.

ESSENTIAL FUNCTIONS: Oversee the operations of the front desk to ensure quality service provided to students and guests. This includes:

1. Providing general administrative support such as fielding inquiries via email and telephone; greeting students and other visitors; scheduling counseling appointments and maintaining calendars for the staff in the Career and Professional Development Office, inclusive of follow up email reminders prior to student appointments.

2. Track student visits, events, workshops and Leadership and Professional Development Program participation using google docs, Excel and/or Engage

3. Follow protocol to administer CAS Internship Stipend and CAS Guarantee Program

4. Order and maintain office supplies; assess supply needs for major programs, projects, and mailings

5. Support Career and Professional Development staff in prepping for classes, and managing logistics for workshops, events, etc. This includes but not limited to the following:

• overseeing CAS Sophomore Success/Explore class participation, assessments and marketing of program
  
  
• assisting with academic internship process
  
  
• setting up events, running reports, and updating the calendar
  
  
• marketing and promoting career events through email, Engage and newsletters
  
  

6. Assist Directors with maintenance of career information on the CAS website and developing career marketing pieces and marketing plan for events

7. Assist with assessment, annual reporting

8. Provide support for special projects and events such as Career Industry and Alumni Events, CAS Awards, and Campus Activities Fairs

9. Performs other related functions as requested

Salary: $20.45/hour

This position is based at Fairfield University’s Fairfield, CT campus.

Duties may be changed and/or added at any time.

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Duties may be changed and/or be added at any time.

Category:

Academic - Staff

All offers of employment are contingent upon a satisfactory background check.

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu