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Program Assistant (Program specific) (TEMPORARY)

Employer
Contra Costa Community College District
Location
California, United States
Salary
Salary Not specified
Posted Date
Dec 21, 2021

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Part Time
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Program Assistant (Program specific) (TEMPORARY)

Posting Number: 0001576
Location: Diablo Valley College
Salary: $19.75/Hour

Position Definition:
To schedule and provide a variety of college services for assigned programs in order to attract, retain and support a diverse population of students; and to provide administrative support to assigned student services programs.

Distinguishing Characteristics:
N/A

Examples of Duties/Essential Functions:
Duties may include, but are not limited to, the following:
Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus.
Prepares correspondence, memos and statistical materials; answers phones.
Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor’s Office for the purpose of complying with financial and legal program requirements.
Reviews applications or other program documents to determine acceptance.
Processes eligibility and services for categorical programs in compliance with Title 5 regulations.
Awards and disburses support services (e.g. book vouchers, meal tickets, grants, etc.).
Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas.
Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources.
Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs.
Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications.
Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services.
Prepares and maintains records and files related to student contacts and the provision of services.
Participates in and facilitates special events and activities as needed.
Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations.
Performs related duties as assigned.

Minimum Qualifications:
Education/Experience:
EXPERIENCE AND TRAINING
Two (2) years of experience performing responsible administrative duties in a related program.

EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment.

CONDITION OF EMPLOYMENT
Must not have any unresolved financial issues with the U. S. Department of Education that would prohibit the ability to obtain National Student Loan Data System (NSLDS) access immediately.

Knowledge Of:
Policies and regulations related to a specific student services program.
Applicable laws and statues governing access to public programs and services.
Modern office procedures, practices and technology/equipment.
Philosophy and objectives of students services programs.
Problems encountered by students supported.
English usage, grammar, spelling, punctuation and vocabulary.
Basic statistical compilation and other record keeping methods and procedures.
Modern software applications (Microsoft Office Suite, etc.).

Skill To:


Ability To:
Assist students in identifying concerns and problems and suggest appropriate alternatives to resolve those concerns.
Prepare and maintain a variety of records, reports, and confidential materials related to students.
Schedule and perform a variety of support functions pertaining to assigned student support program area.
Understand and carry out verbal or written instructions.
Communicate effectively, both orally and in writing.
Work independently and exercise good judgment in performing assigned duties.
Keyboard with accuracy.
Establish and maintain effective working relationships with those contacted in the course of performing required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications:
· Strong communication and presentation skills, and the ability to create a welcoming and resourceful environment in the Math & Engineering Student Center.· Demonstrated commitment to fostering student equity and inclusion, and ability to communicate and work effectively with students, faculty, staff, and community members of diverse backgrounds, cultures, languages, and abilities.· Ability to respond to questions and inquiries with tact and courtesy.· Experience in training and supervising student assistants and staff in the delivery of tutoring and other services.· Experience with Zoom’s video conferencing platform and with delivering tutoring online.· Experience with developing flyers and marketing materials and with coordinating and maintaining print, webpage, and social media.· Ability to prioritize multiple projects, tasks, and deadlines with attention to detail.· Proficiency with MS Office (Excel, Forms, Outlook, One Drive).· Experience with use of technology (SharePoint, One Drive, Colleague, Microsoft Suite etc.) to support data collection, record keeping and document filing, and to compile reports.

Special Instructions:
Diablo Valley College, Pleasant Hill Campus, is seeking qualified professionals to fill two Program Assistant positions in the Math and Engineering Student Center.

The Program Assistant - General position for the Math & Engineering Student Center at Diablo Valley College reports directly to the Division Dean of Math & Engineering. This position performs a variety of general administrative support functions to support student success. This temporary, seasonal position earns an hourly rate of $19.75 per hour, approximately 30 hours/week.

The Program Assistant - Specialized position for the Math & Engineering Student Center reports directly to the Division Dean of Math & Engineering. This position serves as a point person in math support (entry) classes and liaison between math support courses & the Math & Engineering Center, and serves as an Assistant for the Self-Paced program. This temporary, seasonal position earns an hourly rate of $19.75 per hour, approximately 30 hours/week.

Contra Costa Community College District is returning to some in-person activities, in a gradual, responsive process that is following all relevant local, state, federal, and CDC guidance related to COVID-19. New employees are advised that the Contra Costa Community College District has mandated that District employees will need to be vaccinated, test regularly, or obtain a waiver for religious or medical reasons. For those employees who receive a waiver they will be required to wear a mask and test regularly. If this employment condition is unacceptable to a new employee, then they should decline this offer of employment.



Job Close Date: 1/31/2022
Open Until Filled: No

To apply, visit https://www.4cdcareers.net/postings/8276

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