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Sr. Fellowship Program Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Dec 17, 2021

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Fellowship
Employment Type
Full Time
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The Department of Pediatrics is seeking aSenior Fellowship Program Coordinator who will support all aspects of 3 labor intensive Fellowship Programs. This person will work closely with the Divisional Directors and the ACGME committee to maintain the program ACGME accreditation status. Will liaise between the incoming fellows, central credentialing and the registrar's office. Works closely with the Principal Investigator(s) of the T32 grant that supports a four-fellow three-year program at all time. Responsible for maintaining a central database of current status of all graduate fellows from the SOM Pediatric Fellowship Program as part of the annual T32 grant progress reporting and 5-year renewal process. Will work with the Pediatric Residency Program to prepare monthly inpatient schedule and training sessions. This position also caters to all visiting faculty, rotators, and students with credentialing that sometimes include working with the Office of International Services to secure appropriate visas. Additionally, this position may responsible for the weekly outpatient fellows' clinic with confirming patient's appointments and provide triaging assistance on clinic days.

Specific Duties & Responsibilities:

  • Process program updates through ACGME/ADS WebADS
  • Plan, prepare and collect data for committee meetings (according to division)
  • Process, maintain and create evaluations through New Innovations
  • Liaison to fellows and director. Follow current policies and ensuring compliance
  • Maintain Program Letters of Agreement for offsite fellows’ clinics
  • J1 and H1-B Visa processes - use of ois.jhu.edu
  • Maintain National Residency Match Program (NRMP) website
  • Process fellowship candidate applications through the Electronic Residency Application Service (ERAS)
  • Create fellowship candidate itineraries and manage interview and candidate ranking Processes
  • Develop and manage orientation schedule for first year fellows
  • Manage In-Training Exams (ITE) and prepare board certification packets - American Board of Pediatrics
  • Participate and prepare for the Divisions Fellowship Program accreditation
  • T32 Grant maintenance - continual collection for T32 grant submission, including data tables
  • Process statements of appointments and terminations through the National Institute of Health (NIH) X-train website
  • Maintenance of National Science Foundation-NIH Survey of Graduate Students and
  • Post-doctorates in Science and Engineering processing
  • Maintenance of FREIDA/GME Track annual surveys
  • Maintain fellowship director's calendar
  • Prepare senior residents and interns schedule for required rotations
  • Maintenance of education material in electronic database for fellows and residents
  • Credentialing of international/domestic visitors and rotating medical residents and students offsite and onsite
  • Program Website Maintenance
  • Back-up ordering and maintenance of office/medical supplies

Minimum Qualifications (Mandatory):

  • College Degree or related relevant experience required
  • 4 years related administrative experience

*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. *

Preferred Qualifications:

  • Bachelor’s Degree
  • 3 years experience in Graduate Medical Education (GME) coordination

Special Knowledge, Skills, & Abilities:

  • Accurate and detailed
  • Excellent planner and coordinator
  • Schedule management
  • Critical thinker
  • Excellent communication skills
  • Resourceful

Classified Title: Medical Training Program Administrator
Working Title: Sr. Fellowship Program Coordinator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $45,650 - $62,850 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 - 5
Exempt Status: Exempt
Location: School of Medicine
Department name: Pediatrics
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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