Administrative Associate

Posting Details

Vacancy Number

S01580

Position Title

Administrative Associate

Working Title

Administrative Associate

Competency Level

Journey

Dept/School

English - 32211

Primary Purpose of Organizational Unit

This position is assigned to the University of North Carolina Wilmington, Department of English. This department offers the Bachelor of Arts and the Master of Arts degrees in English as well as providing required instruction for both undergraduate and graduate students with other majors throughout UNCW . With its size and scope, the department has more complex organizational structure than many within the College. The volume and diversity of work generated by the instructional, administrative, service and professional needs of faculty have required the office staff be given more duties to ensure maximum efficiency in departmental operations.

College

College of Arts and Sciences Admin - 32000 College

College/School Information

The College of Arts and Sciences is UNCW’s largest academic unit and awards approximately two-thirds of the university’s academic credits. Ours is a comprehensive arts and sciences college comprising the arts, the humanities, the mathematical and natural sciences, and the social and behavioral sciences.

The College’s twenty-five units offer a variety of undergraduate majors leading to the Bachelor of Arts, the Bachelor of Fine Arts, the Bachelor of Music, and the Bachelor of Science. The College also offers a full complement of minors, including interdisciplinary minors such as Africana studies, Asian studies, Forensic studies, Latin America studies, Middle East & Islamic studies, Native-American studies, and Women’s and Gender studies, among others.
Applied learning is a hallmark of the student experience in the College of Arts and Sciences. Each of the College’s departments requires an applied learning experience as a part of the curriculum for its undergraduate majors. Examples include faculty-directed research, internships, service learning, and capstone courses and projects, all of which challenge students to integrate various strands of knowledge and to apply that knowledge to broader, real-world or real disciplinary situations. Through applied learning, students in the College gain direct hands-on experience with the skills of their major fields as an essential part of their preparation for life and career.

In addition to its undergraduate major and minor programs, the College is chiefly responsible for the curriculum that comprises the UNCW’s University Studies Program, through which all UNCW undergraduates gain a foundation in the liberal arts and develop the transferable skills essential for life in the twenty-first century. The College strives in its undergraduate programs and in its University Study offerings to nurture creative thinking, intellectual curiosity, diversity and inclusion, and academic integrity in students while providing them with a solid foundation of knowledge in their chosen fields. Upon completion of their undergraduate studies, College of Arts and Sciences students will have the necessary preparation for rewarding careers, advanced study, effective citizenship, and meaningful lives.

Graduate degrees awarded in the College of Arts and Sciences include the Master of Arts, the Master of Fine Arts, the Master of Public Administration, the Master of Science and the Doctor of Philosophy (Marine Biology and Psychology). In addition, the nationally awarded Graduate Liberal Studies program offers a personalized curriculum of interdisciplinary study leading to the Master of Arts. Post-baccalaureate certificates in Applied Statistics, Environmental Studies, Forensic Science, Conflict Management and Resolution, Gender Studies and Hispanic Studies are available. Graduate programs in the College are designed to develop intellectual competence and to prepare the student for careers in business, industry, government, teaching or for further study at the doctoral level.

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The primary purpose of this Administrative Associate position is to provide administrative support to the Department of English.
These duties include, but are not limited to:
• Purchasing department supplies/equipment
• Processing travel arrangements and requests
• Entering the department course schedule into Banner
• Providing general office support, receptionist for Department of English and assists the department chair
• Maintaining department files
• Processing departmental electronic personnel action forms
• Providing support for faculty searches
• Coordinates processing of graduate teaching assistants credentialing and pay actions
• In coordination with the department chair, assists in office matters such as website management, Coordinating cancellation of classes, maintaining an updated list of advisees according to their emphasis areas and advisors, and maintaining files on inactive majors and graduates
• Assisting the moving service personnel with removing of office equipment to surplus or to other offices on campus
• Assuming duties of the other office staff during their absence

Minimum Education and Experience Requirements

• Graduation from high school; or an equivalent combination of education and experience.

Preferred education, professional skills and experience

• Strong organizational skills
• Self motivation

Required Certifications or licensure

No Required Certifications or Licensure.

Recruitment Range

$31,200-$36,177

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM – 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

1050

Job Posting Date

12/20/2021

Posting Close Date

02/08/2022

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

You will be required to include the following to successfully apply for this position.
(1) Resume
(2) Cover Letter
(3) Contact information for three references

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

For questions about the position, contact the Search Chair, Dr. Tiffany Gilbert at (gilbertt@uncw.edu). For questions about the online application process, contact Ms. Karen Doniere (donierekuncw.edu).

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/22780
Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity with UNC Wilmington (2021)?
   • UNCW Website
   • UNCW Facebook Page
   • UNCW Linkedin Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • Chronicle of Higher Education
   • Craigslist
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women In Higher Education
   • Other