SPONSORED RESEARCH OFFICER
- Employer
- Occidental College
- Location
- California, United States
- Salary
- $110,000.00 - $125,000.00
- Date posted
- Dec 18, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
POSITION SUMMARY
The Sponsored Research Officer will report to the Associate Vice President of Finance with close collaboration with the Vice President for Academic Affairs and will supervise one employee, the Grants Specialist. This position will be responsible for all pre-and post-award administration ensuring we are supporting faculty, using efficient and effective processes to meet necessary timelines and complying with all required terms and conditions. The College comprises a diverse workforce, and the entire College is strongly committed to inclusion, equity, and justice. Excellent communication skills with a service orientation are very important. The successful applicant will be highly collaborative, solutions-oriented, organized, detail-oriented, and an institutional thinker. This position will ensure the college has implemented all required grants and contracts policies and procedures while working toward growing the grants and contracts portfolio of the college by assisting faculty in proposal submissions. The Sponsored Research Officer is expected to be the expert in this area and to seek continuing education as necessary to keep current.
SUMMARY OF DUTIES, RESPONSIBILITIES AND GOALS
- Manage the accounting, compliance and grant seeking for
sponsored programs, including both pre-and post-award review and
compliance such as time and effort reporting, sub-recipient
monitoring, financial reporting, invoicing, monitoring of
expenditures for allowability, draw procedures, etc.
- Develop and maintain institutional sponsored program policies
and procedures and maintain related webpage content.
- Assist in expanding the College’s externally funded programs by
identifying potential grant sources from federal, state, and local
agencies to support faculty research, training, and professional
development and disseminating information about funding
opportunities to faculty and staff on a regular basis and informing
specific faculty and staff about opportunities in their areas of
interest/expertise/research. Will be the point person for
faculty applying for grants, helping them coordinate and streamline
the process and assisting with the preparation of proposal forms as
needed. Will collaborate with the Center for Research and
Scholarship, as its chair plays a key role in liaising between the
Dean’s office and faculty, especially when individuals require an
institutional nomination.
- Review proposal packages for external funding to verify
compliance with institutional policies, applicable laws and
regulations, and certifications. Facilitate effective
internal review of proposed submissions including contracts,
recommend approval of institutional proposals, submit grant
proposals to external funding agencies or organizations on behalf
of the college, prepare and disseminate award notifications, and
maintain essential records and files relating to grants and
contracts (records retention requirements).
- Review all modifications of awards, requests for extension and
revisions in implementation schedules, and negotiate or assist
principal investigators with the negotiations with agency
representatives concerning these issues; supervise the preparation
of correspondence regarding grants and contracts.
- Oversee the preparation and administration of all sub-awards to
partner institutions and agencies and perform required
sub-recipient monitoring activities.
- Respond to requests for information and data regarding grant
activity and sponsored projects.
- Create and maintain systems for dissemination of information
concerning external funding opportunities, application processes,
compliance matters, and other grants-related information.
- Coordinate and assist grant writers with the gathering of
institutional data for grant submissions and develop and maintain
boilerplate information about Occidental College that can be used
for grants submissions.
- Coordinate with the Institutional Review Board (IRB),
Institutional Animal Care and Use Committee (IACUC), and Policy
Coordinator on ensuring compliance with regulations regarding human
subjects, animal research, and other areas, as necessary.
- Collaborate with Corporate and Foundation Relations, Office of
the General Counsel, Human Resources, the Facilities Department and
other campus departments, granting and government agencies, and
others to ensure compliance with all internal and external
requirements.
- Train faculty and staff on grant-related matters that will
increase successful grant proposals as well as improve compliance
with internal and external requirements.
- Actively collaborate with members of the campus community to
remain engaged and aware of interests and funding needs.
- Perform other duties as assigned.
QUALIFICATIONS
Minimum Qualifications
- Bachelor’s degree is required
- Five or more years of experience in higher education sponsored
projects, contracts, cooperative agreements, and grants
administration with a proven track record of success
- Strong interpersonal skills and the ability to build strong
relationships with a diverse range of internal and external
partners
- Strong financial accounting skills and attention to
detail
- Must have a demonstrated commitment and ability to effectively
collaborate and serve a diverse workforce with members from
minoritized and marginalized social groups
- Experience in compliance management and a broad understanding
of regulations relating to grants
- Understanding of federal regulations and agency guidelines for
grants management and sponsored research, including NSF, US
Department of Education, USDA, NIH, NASA, NOAA, NSA, NEA, and
NEH
- Knowledge of OMB Uniform Guidance 2 CFR 200, Cost Principles,
and Audit Requirements for Federal Awards
- Knowledge of and experience with Grants.gov, Research.gov, ERA Commons/ASSIST, Fastlane and other online proposal submission and reporting platforms
Preferred Qualifications
- Advanced degree is preferred.
- Experience with Grants Management Software
- Broad working knowledge of federal grant funding policies, submissions, and pre-award and post-award management
APPLICATION INSTRUCTIONS
Please submit a resume and cover letter explaining how your qualifications meet the requirements of the position to researchofficersearch@oxy.edu.
ADDITIONAL INFORMATION
Occidental is an Equal Opportunity Employer and does not unlawfully discriminate against employees or applicants on the basis of race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Occidental is strongly committed to increasing the diversity of the campus community and the curriculum, and to fostering an inclusive, equitable, and just environment within which students, staff, administrators, and faculty thrive. Candidates who can contribute to this goal through their work are encouraged to identify their strengths and experiences in this area. Individuals advancing the College’s strategic equity and justice goals and those from groups that are underrepresented in the field are particularly encouraged to apply.
Salary is commensurate with experience and qualifications. A comprehensive benefits package is available that includes: excellent health, dental, life, and retirement benefits; tuition benefits for the employee, spouse, domestic partner, and dependents; additional extras including use of gym facilities and the College Library. For a detailed description of benefits, please visit https://www.oxy.edu/offices-services/human-resources/benefits-information.
All qualified applicants will be considered for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Occidental College is committed to working with and providing reasonable accommodations to applicants with qualifying disabilities. If you need a reasonable accommodation because of a disability for any part of the application or employment process, please contact Human Resources (hr@oxy.edu).
As a condition of hire for a staff position and for appointment to a faculty position, Occidental College requires that all candidates who have received a conditional offer of employment complete an application form (if they have not already done so) and consent to a background check. Satisfactory completion of a background check, along with pre-employment verifications and references are required as a condition of employment, but only as permitted by federal, state, and local law, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.
Company
Occidental isn’t just any liberal arts college. It fully integrates the liberal arts and sciences with the cultural and intellectual resources of a global city.
Situated on a 120-acre residential campus in the heart of Los Angeles, our location serves as a springboard for putting theory into practice and ideas into action. At Oxy, students spend as much time in the lab, the field, the community and the studio as they do in the classroom.
Oxy is a place for talented, hard-working, curious students to explore their current passions—and discover new ones. They benefit from our small-classroom environment and demanding yet supportive faculty, who are as dedicated to teaching and mentorship as their research. Our distinctive interdisciplinary and global approach gives students the chance to explore new ideas and perspectives, and connect with the world.
With more than 40 majors and minors, one-of-a-kind programs like the Kahane United Nations Program, Campaign Semester and Rebellious Lawyering, and our emphasis on research through the Undergraduate Research Center and senior comprehensives, Occidental lays the groundwork for a compelling intellectual adventure. And the academic rigor on campus is enhanced by internships and partnerships across L.A., Southern California and beyond.
Our graduates are strategic thinkers and effective communicators. Inclusive and consciously collaborative, our students seek to embrace difference and make a difference in the world. Occidental is reinventing the liberal arts and sciences for a new generation of problem solvers, creators and thinkers. It’s an education that is distinctly Oxy.
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