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Senior Contracts Manager, Facilities and Construction (15249)

Employer
American University
Location
District of Columbia, United States
Salary
Salary Not Specified
Posted Date
Dec 17, 2021

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Position Type
Faculty Positions, Business & Management, Business Administration, Management, Administrative, Business & Administrative Affairs, Development & Advancement, Grants & Contracts, Executive, Executive Directors
Employment Type
Full Time
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Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .

Summary/Objective

This position manages the contractual support and administration for necessary goods and services in support of the university, specifically for Facilities and Construction, under the direction of the Sr. Director of Procurement and Contracts and with the support of two contract analysts. Ensures longer-term functional objectives are translated into shorter-term tasks, and establishes processes/procedures to ensure the effective and efficient operation of a somewhat complex function. Responsible for oversight and contract review of contracts and work-flow processes. The contract review process should be timely and is expected to provides guidance and advise on contracts to end users to ensure minimal risk and liability to the university. Ensures compliance with university policy and audit requirements. Train end user customers on systems and processes and required. The Senior Contracts Manager develops new templates, establishes contractual negotiation strategies and manages two contracts analysts. The Senior Contracts Manager ensures that approvals have been obtained from necessary offices with AU like General Counsel, Risk Management, Tax, Facilities, PPM and Information Services as appropriate, prior to obtaining the appropriate signature in or under the CFO’s Office.

Essential Functions
  1. Manage the issue and solicitation of RFP/RFQ/RFIs. Actively identify potential contracts for renewal and develop a process to manage and notify end users of terminating contracts. Consult with departments to: identify future contractual needs; prioritize activities of current projects to ensure that departmental needs are met.
  2. Independently draft, evaluate, modify, negotiate high-quality domestic contracts in line with AU, local, state, federal, and international policies as appropriate. Use discretion to determine if further review is needed from the senior director, lawyers, or risk management. The types of contracts include, but are not limited to: Facilities Service Agreements, Construction and Architect Management Agreements, and Consulting Agreements. Once documents are in a final state, diligently work with finance leadership to obtain the appropriate signatures for the contracts to be executed, while being mindful of and maintaining timelines and deadlines, making sure the contracts are executed as agreed upon. Develop, implement, and maintain new efficiencies in the current contracts database tracking system keeping PCD leadership entirely up to date on contract obligations.
  3. The Senior Contracts Manager will monitor and balance workload for the team; track the contract administration of those commodities, and assist the Senior Director on audit and reporting of those commodities. Project or process management experience is required.
  4. Train users on contract management software and esignature software that will be used throughout the organization. Assist the Senior Director with the implementation of the training, SOPs, and procurement functions and processes for capital projects for the University and will lead training sessions for University staff. Seek opportunities for professional and skill development of staff.
  5. Establishes and monitors contracts for expiration and or renewal; assists and supports contract approvers. Provides and maintains contract details in Contracts Management Database. Provides database reports. Develops policies and new contracts as needed based on end users needs and requirements.
  6. Develop as necessary new enterprise strategic supplier agreements replacing previous "preferred vendor" contracts or relationships. These new agreements entail business process and relationship governance features such as service level agreements, supplier performance metrics, and systems integrations that may have not previously been present in existing contracts. The Senior Contracts Manager will be responsible for making these new supplier agreements successful.
  7. Other duties as assigned by Sr. Director. Identify areas where it is advantageous to internal customers to use consortium pricing.


Supervisory Responsibility
  • Two contracts anaylsts.
Work Environment
  • Light travel may be required.
  • Light Work: may require the occasional light lifting.
  • Nights and weekend activities will be occasionally required.
  • Position is in office setting and may involve prolonged work at a desk in one location.
Position Type/Expected Hours of Work
  • Full Time
  • Team Leader/Consultant B
  • Exempt
Required Education and Experience
  • Bachelor's degree in business or related field
  • 8-10 years of relevant experience
  • Excellent oral/written communication skills required
  • Interpersonal and human relations skills
  • Writing/editing skills
  • Ability to maintain confidentiality
Preferred Education and Experience
  • Master's degree
Additional Eligibility Qualifications
  • Address/resolve contractual issues in a timely manner. Develop working relationships promoting PCD. Self starter with a strong desire to contribute and work collaboratively to achieve goals.
  • Complete assignments on time. Focus on customer service and team building. Consolidation of vendors and services. Fact-based negotiation. Ability to adapt to change & multiple changing priorities. Business process design and continuous improvement. Sourcing strategy formulation and implementation. Data analysis. Supplier relationship management & development. Total Cost of Ownership (TCO) understanding. Product and category knowledge.
  • Hiring offers for this position are contingent upon the successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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