Associate Director, Building Maintenance

Associate Director, Building Maintenance & Projects

Job No: 496910
Position Type: full-time
Location: Lewisburg, PA
Categories: Facilities

This Associate Director, Building Maintenance & Projects reports to the Associate Vice President for Facilities and is responsible for building maintenance and minor construction projects (typically less than $1 million) for a 3.2 million GSF, 150 plus buildings, 550 acre campus. Responsibilities include direct supervision of the Carpenter Supervisor, Paint Supervisor, and Locksmith Supervisor, with indirect supervision and coordination with carpenters, electricians, locksmiths, masons, painters, plumbers and roofing trades, consisting of both Bucknell staff and contract personnel. The incumbent aids the Associate Vice President in specifying equipment and materials for use as University standards, assists in developing the Facilities Capital Budget, developing and managing individual project budgets, developing long-term replacement schedules, and in priority setting for the trades staff. This role requires strong construction/maintenance background and a focus on timely and high-quality customer service. Incumbent is responsible for coordinating maintenance work requests and project details with faculty, staff, students, Facilities trades, and contractors to ensure work is completed expeditiously and with high quality.

Job Duties:
● Serves as primary engineering and technical resource for trades staff and Facilities administration.
● Manages personnel related functions for building maintenance and projects staff, involving recruitment, supervision, performance evaluation administration, including development and submission of merit recommendations. Conducts staff planning. Determines priority of work assignments and ensures such assignments are completed in an efficient, economical and timely manner. Interprets and enforces work rules, rules of conduct, performance standards, University and departmental policies, procedures and regulations among assigned employees and contractors.
● Prepares reports, produces construction documents (drawings and specifications) for projects utilizing AutoCAD or other software; engages with architectural and engineering firms and consultants to assess and develop projects. Analyzes bids and recommends/approves contract awards using standard University purchase order and contract procedures.
● Manages a large number of projects and contracts on a routine basis. Specific projects/contracts require a high level of technical expertise, as well as a wide variety of competencies (technical/regulatory/code/etc.) and continual development of non-core expertise (specialized window systems, flat and sloped roofing systems, specialized painting products and techniques, etc.).
● Participates in capital budget planning meeting with campus-wide departmental budget managers to review the capital budget process. Reviews capital budget submissions and prioritizes projects within the Facilities Capital Budget, as well as coordinates project approval with the technology, equipment, and other budget approval processes. Solicits and receives project requests from intra-departmental supervisors/managers. Maintains historical database of Facilities Capital Budget requests and approved projects.
● Meets with staff, colleagues, peers and contractors to determine scope of work and scheduling restrictions. Develops schedules and coordinates activities (plans/projects/shut downs) with all departments and constituents to complete projects in a timely manner and provide uninterrupted service to a myriad of customers.
● Develops detailed estimates for materials, equipment and personnel necessary to properly complete a project or maintenance task. Coordinates cost estimates with budget to ensure projects are completed within funding allocations.
● Specifies and purchases items of high value and/or large quantities. Continually monitors costs to ensure projects and maintenance tasks are completed within budget. Maintains accurate cost accounting records.
● Schedules and conducts meetings, communicating results and informing constituents of progress, schedules and other details.
● Employs CMMS system (TMA) to determine priority of work orders and ensure assignments are completed in an efficient, economical and timely manner. Utilize KPI's and metrics to analyze data in order to optimize efficiency, review staffing levels, productivity, response times, departmental charges and customer satisfaction.
● Performs other duties as assigned in support of University operations and special events.

Minimum Qualifications:
● Bachelor's degree in engineering, construction management, architecture, or related field and five years of recent institutional experience in facilities construction/maintenance; or an Associate's degree in a related field with seven years relevant experience.
● Minimum three years supervisory experience
● Demonstrated ability to develop teamwork, enhance performance, and resolve disputes
● Ability to prepare spreadsheets, budgets, drawings, specifications, contracts, memoranda, letters, etc. and read schematics and blueprints.
● Demonstrated ability to analyze problems and manages resources to complete projects and implement solutions.
● Excellent organizational skills with a demonstrated commitment to, and focus on, providing excellent customer service, timely/high quality service, and team-oriented management.
● Computer competency, including proficiency with spreadsheet analysis and word processing.
● Demonstrated commitment to social (diversity and inclusiveness), economic, and environmental sustainability.
● A valid driver's license

Other Requirements:
● Position is classified as part of essential services. Individual is required to report to work even if the campus is closed or has a delayed opening/early closing due to emergency/exigent circumstances.
● Criminal background and driving record check, as well as post offer drug screening, are required as a condition of employment.

Preferred Qualifications:
● Continuing education in environmental, building codes, greening and sustainability, and other related areas
● Experience in computer aided drafting is highly desirable

Physical Demands:
● Must be able to travel through buildings and grounds throughout campus, including climbing stairs/ladders, walkways and enter/exit trenches, crawl spaces, confined spaces.
● Must use proper safety equipment for hearing, head, eye, feet, hand and body protection.
● Must be able to lift and carry a minimum of 25 pounds.
● Position works indoors and outdoors with occasional exposure to a wide range of environmental conditions, including heat, noise, dust, and dirt, and emergency situations.

Work Type:
full-time, 12-months


To apply, visit https://careers.bucknell.edu/en-us/job/496910/associate-director-building-maintenance-projects

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