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Senior Staff Accountant/Payroll

Elmhurst University
Illinois, United States
Salary Not Specified
Posted Date
Dec 6, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
Employment Type
Full Time
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Job Summary

Responsible for quality control of Monthly, Hourly and Student Payrolls, and periodically administers Payrolls. Provides support in annual audit and preparation of annual Income Tax Return. Prepares Account Reconciliation.

Salary Grade


Essential Functions
  • Reviews Monthly, Hourly and Student payrolls for completeness and accuracy on a weekly basis .
  • Periodically processes Monthly, Hourly, and Student payrolls.
  • Prepares compensation information as reported in annual 990 Federal Income Tax Return.
  • Responsible for the 403 B audit, including preparing schedules and documentation.
  • Prepares various journal entries as required, including but not limited to benefit allocations and chargebacks.
  • Prepares journals and accruals for items assigned at year-end for the annual financial audit.
  • Monthly analysis and reconciliation of select general ledger accounts including all benefit accounts.
  • Works with Student Financial Services to ensure Federal Work Study accounts are balanced.
  • Act as backup for printing general accounts payable checks.
  • Participates on and contributes to various project management teams.
  • Reconcile smaller bank accounts, Development, etc.
  • Prepares the quarterly 941 reports, and W2.
  • Manages the tuition remission taxation process.
  • Manages the unclaimed property process.
  • Performs G5 downloading and generating Financial Reporting.
  • Maintain IL unemployment and sales tax reporting and payment.
  • FWS balancing and reporting
  • Allocate Faculty salaries and employee benefits.
  • Performs Workers Comp audit.
Other Duties and Responsibilities
  • Assists Controller as needed.
  • Work on a team to improve the stipend process and time keeping system ( TCP ) administration.
  • Performs other duties as assigned.
Minimum Qualifications
  • Undergraduate degree in accounting or business.
  • Working knowledge of accounting and payroll practices.
  • Reconciliation and analysis skills.
  • Ability to maintain a high-level of confidentiality.
  • Spreadsheet, word-processing, and database experience.
Preferred Qualifications

Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects.

Work Hours

Posting Date


Closing Date

Open Until Filled


Special Instructions to Applicants

Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19.

Please provide 3 references, including name, phone number and email. This may be included in applicant’s cover letter or optional “other” document.

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

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