Officer of Administration
Appointment Type and Duration:
$64,000 to $74,000 per year
Application Review Begins
January 14, 2022; position open until filled
Special Instructions to Applicants
In addition to the online application form, please submit a resume
and a cover letter that clearly demonstrate how you meet the
minimum requirements for this position. Your application should
include contact information for three professional references. We
will not contact references until the final stages of the
The Department of Physics is an instructional and research
department within the College of Arts and Sciences (CAS) that
supports research activities in a wide range of fields in the
Physics discipline. The Department includes approximately 35
teaching faculty, emeritus faculty, research staff, graduate
students and professional/administrative staff. The department
enrolls approximately 2,000 students per term, with approximately
200 undergraduate Physics majors, 50 students in the
pre-engineering program and 105 doctoral students.
The purpose of this position is to manage the financial,
administrative, academic, research operations, and facility
maintenance of the physics department.
The Business Manager is responsible for the fiscal management of
the academic program budget (in collaboration with the CAS Dean's
Office), start-up monies, professional development funds,
foundation funds, research funds, as well as a sponsored programs
This position is responsible for the daily operations of the
department, including academic program services, payroll,
accounting, and fiscal management as stated above.
This position supervises the Physics department staff (four SEIU
classified employees): education programs coordinator, accounting
technician, department program assistant, and grant coordinator.
Supervision duties include hiring, assigning and monitoring work,
training, evaluating performance, and handling disciplinary issues
This position interacts regularly with Physics faculty, graduate
and undergraduate students; CAS Dean's Office staff, colleagues in
other academic departments, and staff in UO administrative
This position manages and inspects a 135,000 sq. ft. facility for
maintenance or repairs needed, coordinates work with Campus
Planning and Facilities Management to prevent delays or
inconvenience to users of university spaces, reports any contract
discrepancies noted (e.g., contractors not meeting established
performance standards, improper job performance practices,
non-performance of contracted tasks or other violations of the
contract), and develops strategies (in collaboration with the
department head) to maximize space utilization.
This position has decision-making authority in collaboration with
the Physics Department Head in the areas of internal controls,
Physics policy and procedure, business and financial transactions,
administrative issues, and Physics department HR-related issues.
All decisions must be made in accordance with CAS and UO
As CAS implements a shared services structure over the next 6-12
months, the duties, structure, and organizational placement of this
position will change significantly. This position description
describes the current state of the position, prior to any
- Bachelor's degree from an accredited institution; OR three
years of experience in supervision or lead work with five years of
experience managing budgets for a program, department, agency, or
business and experience managing an office.
- Two years of experience in supervision or lead work.
- Four years of experience managing budgets for a program,
department, agency, or business.
- Work in an environment with multiple layers of approvals,
policies, and procedures.
- Adherence to established policies and processes.
- Ability to communicate effectively and clearly in speaking and
writing for a diverse population.
- Ability to learn new skills and tools quickly and fairly
- Ability to perform a variety of complex tasks simultaneously
and to work independently.
- Ability to handle conflict and difficult situations in a
- Flexibility and quick adaptation to process and policy
- Experience managing an office.
- Experience administering and managing budgets in a higher
education or science industry setting.
- Experience administering federal grants.
- Three or more years of experience in office/administrative
staff supervision in a grants and/or financial administrative
setting in higher education or relevant research-based
FLSA Exempt: Yes
All offers of employment are contingent upon successful
completion of a background inquiry.
University of Oregon students and employees are required to be
fully vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/528675/business-manager