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Business Manager

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Dec 16, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time
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Business Manager

Job no: 528675
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Research/Scientific/Grants, Physics

Department: CAS Physics
Appointment Type and Duration: Regular, Ongoing
Salary: $64,000 to $74,000 per year
Compensation Band: OS-OA08-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
January 14, 2022; position open until filled
Special Instructions to Applicants
In addition to the online application form, please submit a resume and a cover letter that clearly demonstrate how you meet the minimum requirements for this position. Your application should include contact information for three professional references. We will not contact references until the final stages of the search.
Department Summary
The Department of Physics is an instructional and research department within the College of Arts and Sciences (CAS) that supports research activities in a wide range of fields in the Physics discipline. The Department includes approximately 35 teaching faculty, emeritus faculty, research staff, graduate students and professional/administrative staff. The department enrolls approximately 2,000 students per term, with approximately 200 undergraduate Physics majors, 50 students in the pre-engineering program and 105 doctoral students.
Position Summary
The purpose of this position is to manage the financial, administrative, academic, research operations, and facility maintenance of the physics department.

The Business Manager is responsible for the fiscal management of the academic program budget (in collaboration with the CAS Dean's Office), start-up monies, professional development funds, foundation funds, research funds, as well as a sponsored programs portfolio.

This position is responsible for the daily operations of the department, including academic program services, payroll, accounting, and fiscal management as stated above.

This position supervises the Physics department staff (four SEIU classified employees): education programs coordinator, accounting technician, department program assistant, and grant coordinator. Supervision duties include hiring, assigning and monitoring work, training, evaluating performance, and handling disciplinary issues and grievances.

This position interacts regularly with Physics faculty, graduate and undergraduate students; CAS Dean's Office staff, colleagues in other academic departments, and staff in UO administrative units.

This position manages and inspects a 135,000 sq. ft. facility for maintenance or repairs needed, coordinates work with Campus Planning and Facilities Management to prevent delays or inconvenience to users of university spaces, reports any contract discrepancies noted (e.g., contractors not meeting established performance standards, improper job performance practices, non-performance of contracted tasks or other violations of the contract), and develops strategies (in collaboration with the department head) to maximize space utilization.

This position has decision-making authority in collaboration with the Physics Department Head in the areas of internal controls, Physics policy and procedure, business and financial transactions, administrative issues, and Physics department HR-related issues. All decisions must be made in accordance with CAS and UO policy.

As CAS implements a shared services structure over the next 6-12 months, the duties, structure, and organizational placement of this position will change significantly. This position description describes the current state of the position, prior to any reorganization.
Minimum Requirements
  • Bachelor's degree from an accredited institution; OR three years of experience in supervision or lead work with five years of experience managing budgets for a program, department, agency, or business and experience managing an office.
  • Two years of experience in supervision or lead work.
  • Four years of experience managing budgets for a program, department, agency, or business.
    Professional Competencies
  • Work in an environment with multiple layers of approvals, policies, and procedures.
  • Adherence to established policies and processes.
  • Ability to communicate effectively and clearly in speaking and writing for a diverse population.
  • Ability to learn new skills and tools quickly and fairly independently.
  • Ability to perform a variety of complex tasks simultaneously and to work independently.
  • Ability to handle conflict and difficult situations in a professional manner.
  • Flexibility and quick adaptation to process and policy change.
    Preferred Qualifications
  • Experience managing an office.
  • Experience administering and managing budgets in a higher education or science industry setting.
  • Experience administering federal grants.
  • Three or more years of experience in office/administrative staff supervision in a grants and/or financial administrative setting in higher education or relevant research-based entity.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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