Assistant Director of CBSO Business Operations

Assistant Director of CBSO Business Operations

Job no: 528686
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Business Administration/Management, Human Resources, Operations/Infrastructure, Planning/Project Management

Department: Central Business Services Office (Shared Services)
Appointment Type and Duration: Regular, Ongoing
Salary: $70,000 - $80,000 per year
Compensation Band: OS-OA08-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
January 4, 2022; position open until filled.
Special Instructions to Applicants
In addition to your online application, please include the following:
1) A current resume.
2) A cover letter that clearly articulates how your knowledge and experience make you an ideal candidate for this position.
3) Three professional references.
Department Summary
The Central Business Services Office (CBSO), a shared service office, provides service within the Office of the Provost portfolio. The specific services are in the areas of Finance, Human Resources, Payroll, Purchasing, Contracting, Travel, and Accounts Payable.

The mission of the shared services group is to provide consistency through centralized services, offering our expertise in processing a wide variety of financial and human resources transactions and functions including acting as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, and Payroll Administration. We are committed to providing superior customer service and creating partnerships with our customers to ensure their needs are fulfilled to the highest standard.

The CBSO unit provides shared services for several organizations within the OtP portfolio including:

College of Design
School of Journalism & Communication
College of Education
Portland (PDX) Administration
Division of Graduate Studies
Clark Honors College

The units supported by CBSO constitute a large business enterprise consisting of more than 2,500 employees and a total budget of more than $100 million in budgeted operations funds. There are additional operations funds such as foundation funds, research funding, designated operations, and other non-general funds, an estimated $15M before foundation funds. The CBSO also works with 13+ employee category types, sponsored funds, gift funds, the foundation, and some research, outreach and designated ops org funds. The CBSO handles these fund transitions in addition to budgeted operations funds.
Position Summary
The Assistant Director of CBSO Business Operations (ADBO) serves as the business operations officer for associated units, providing both direct support and direct management of the business operations within the CBSO. The ADBO provides oversight at the transaction detail level of business operations, ensuring that all business transactions are conducted in an ethical manner, follow proper financial controls, and comply with University and State regulations.

The ADBO directs and supervises the CBSO business operations team, which oversees and processes in excess of $100 million in transactions running through over 500 state, grant, and foundation gift accounts. The ADBO is responsible for overseeing the management of the CBSO ticketing system and ensuring customer service expectations are achieved. Extraordinary attention to confidentiality and discretion is a key requirement of the position. The ADBO reports to the CBSO Sr. Director, providing insight and recommendations on any policy or practice that materially impacts business operations and/or financial controls.

The ADBO may have delegated authority for purchases and Personal Service Contracts up to $25,000 and has signing authority for check requests, purchase orders, disbursement requests, travel reimbursements, airfare approval, and personal service contracts.
Minimum Requirements

• Bachelor's degree in accounting/finance; OR equivalent combination of education and/or experience.
  
• 3 years of progressive experience in accounting, auditing, financial reporting, or financial operations.
  Professional Competencies
  
• Ability to be effective in an interdisciplinary team environment and with a variety of stakeholders, including faculty, staff, and students.
  
• Ability to meet deadlines, anticipate needs, manage and prioritize multiple tasks or projects, follow-through, and work independently without supervision, while handling frequent interruptions and shifting priorities.
  
• Ability to manage stressful situations appropriately and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
  
• Self-motivated, punctual, reliable, organized, and flexible. Excellent organizational, problem-solving, and time management skills. Excellent attention to detail.
  
• Strong analytical and critical thinking skills and ability to analyze, summarize, and effectively present data.
  
• Demonstrated ability to analyze and develop fiscal recommendations.
  
• Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
  Preferred Qualifications
  
• CPA, CMA, PA, MBA, or equivalent degree or certificate.
  
• Prior experience as accounting manager in a large and complex organization.
  
• Prior supervisory or lead worker experience.
  
• Two years of professional experience with fund accounting.
  
• Familiarity with working with unionized personnel.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/528686/assistant-director-of-cbso-business-operations
  
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