The Vice President for Finance and Administration (VPFA) is
responsible for executive level leadership and collegewide
visioning for planning, analyzing, and evaluating the College’s
business and financial operations in the areas of budget and
accounting; procurement; capital planning; retail bookstore
operations; facilities operations; food services, public safety;
and human resources. The VPFA also collaborates with the Chief
Information Officer (CIO) to develop the College’s Information
Technology (IT) infrastructure. As a member of the Cabinet, the
VPFA reports directly to the President and has a leadership role in
the strategic planning and development of institutional resources
to support the College’s mission and goals.
The individual develops long term cost-effective business and
financial strategies to support College initiatives, analyzes data
to make sound decisions, recommends operational efficiencies,
forecasts revenue projections, determines the fiscal impact of
state budget allocations, and represents the College’s interest in
various internal and external constituent groups.
The Vice President for Finance and Administration is responsible
for developing, implementing, and administering comprehensive
policies, programs, and procedures necessary to monitor and
maintain the financial stability of the College in compliance with
local, state and federal laws, regulations and policies. The
individual should bring a strong sense about student success,
diversity, community relations and collaborative work to shape a
shared governance environment.
Leadership and Management
Budget and Accounting
- Establish objectives, policies, systems and practices which
provide the College with financial reporting; annual operating and
capital budget planning and management; risk management; investment
policy and debt financing; development and maintenance of
multi-year financial projections; and oversight of College
budgeting and accounting operations.
- Recommend to the President and Cabinet financial and business
strategies, cost-saving measures, revenue generating ideas and
business processes that support the mission of the College and its
- Provide leadership for and oversight of College-wide financial
resources. Conduct research, study best practices and collaborate
with industry colleagues to establish appropriate business and
financial models for the College.
- Implement a business and financial infrastructure that is
efficient and effective while maintaining compliance with local,
state and federal audit policies, procedures, laws and
- Communicate the need for operating and capital funding for the
College to the General Assembly, city, state and federal officials,
the College Board of Trustees, college constituents, and the
community at large.
- Communicate business, budgetary and financial issues to
institutional colleagues to inform and engage them in a
collaborative decision-making process pertaining to resource
allocations and priorities.
- Represent the College externally through memberships in various
professional organizations and associations including the Maryland
Association of Community Colleges Business Officers (MACCBO)
- Remain current in business and financial operations management
trends and best practices.
Controller and Bursar
- Oversee the annual fiscal audit, state legislative audit and
various other College audits including response, development and
implementation of revised policies and procedures to ensure
compliance with recommendations and/or findings and to eliminate
- Oversee the work of the Budget Director and make shortterm and
longterm budget projections that ensure the soundness of the
College’s financial condition.
- Work with Enrollment Management to establish the projected
enrollment for credit hours.
- Oversee the preparation of BCCC’s annual operating and capital
budget requests, including the production of all related internal
and external documentation for review and
- approval by the President, the Board of Trustees and the
Maryland Department of Budget and Management (DBM).
- Prepare monthly agendas, reports and other information for the
Board of Trustees’ Finance Committee as well as other committees of
the Board as needed.
- Research and formulate long-range plans for financial
development, identify funding sources, and make informed
recommendations to the President and Cabinet. Analyze the College’s
need for capital funding as it relates to the Strategic Plan, the
Facilities Master Plan, and the College’s need for studentcentered
classrooms, labs, furnishings, technology and administrative space
in support of a quality teaching and learning environment.
- In consultation with the President, evaluate and negotiate
property leases and other operating leases.
- Oversee the work of the College Controller to ensure that
accounts payable and accounts receivable are administered in
accordance with applicable laws, rules, and regulations.
- Ensure that all revenue received by the College is correctly
processed and accounted for.
- Oversee procedures and processes for handing cash to ensure
accuracy and compliance with state and federal laws, regulations,
- Oversee operations of the Bursar’s Office to ensure accurate
and timely management of all student accounts including processing
payments and installment plans, applying waivers, generating bills,
coordinating collection efforts, and processing refunds.
- Develop and implement best practices for procurement of goods
- Ensure that contracts are managed in a compliant manner and
that all procurements follow appropriate rules and
- Lead supplier strategy and selection, negotiations, and
relationship management efforts.
- Develop strategies and practices to consolidate and leverage
- Oversee capital planning/development functions and initiatives,
including preparing analysis and documentation in support of
capital budget requests; selection of consultants; facilitating
campus master planning; guiding development of program needs;
assuring conformance of contract documents to program
specifications; and selective monitoring of bidding, contract
award, construction and budget control.
- Ensure the maintenance of a system to provide space usage
information as a basis for determining relative efficiencies and
alternatives in space allocation/addition. Establish criteria and
procedures for and coordinate preparation of capital budget
- Oversee the campus master planning process including the
evaluation and prioritization of project requests and keep the
College’s Master Plan updated.
- Ensure the compliant, efficient and effective review and
management of contracts for architectural and engineering services.
Oversee construction contract administration including closeout
audits and related activities.
Auxiliary Operations (Bookstore and Food Services)
- Oversee the operations of the Office of Human Resources and
manage the performance of the Director of Human Resources.
- Ensure that the College’s talent acquisition and recruitment
functions are conducted in accordance with best practices.
- Compile financial data, reports and analysis for the collective
bargaining process and participate in collective bargaining
- Ensure the College’s payroll system is administered in
accordance with applicable state rules and regulations.
- Oversee the management of the College’s retail store to provide
textbooks, school supplies, apparel and general merchandise.
- Direct the administration and management of all aspects of
bookstore operations including inventory adjustment, merchandising,
staffing, purchasing, marketing, sales, and accounting/inventory
- Ensure operations meet audit requirements and direct the
implementation of audit recommendations.
- Ensure the development of strategies to maximize profitability
through effective purchasing, customer service and cash
- Provide for the management of the College’s food services
operation (internal and outsourced).
- Provide strategic leadership, coordination, and administrative
oversight to the integrated facilities planning and physical plant
management of the College and its various ancillary locations.
- Plan and evaluate the performance of programs in accordance
with institutional policies and procedures.
- Develop the Facilities Master Plan through coordination with
the College’s Strategic Plan and the College community.
- Oversee design, procurement, construction, and completion of
facilities projects and retention of related records.
- Oversee operations of the College’s Public Safety Office
including staff and officers.
- Direct emergency planning and management operations to maintain
an orderly environment.
- Collaborate with President to determine and communicate campus
closings or delayed openings in the event of severe weather or
- Oversee the enforcement of campus traffic and parking
- Ensure adequate security coverage for special events at College
Collaboration with Chief Information Officer
- Collaborate with the Vice President for Institutional
Effectiveness, Research and Planning to ensure that priority
projects in Administration and Finance are developed and executed
using a cross-functional approach
- Work directly with the College CIO to plan shortterm and
longterm budgets for the Office of Information Technology and
ensure the College’s needs for IT systems and equipment are met
efficiently, effectively and according to established
- Collaborate with the CIO and Cabinet on the procurement,
implementation, operation and maintenance of the College’s
Enterprise Resource Planning (ERP) system.
- Collaborate with CIO and Cabinet to evaluate the performance of
the College’s IT systems and equipment.
This description is a general statement of required major duties
and responsibilities performed on a regular and continuous basis.
It does not exclude other duties as assigned.
**Please provide 7 professional references, uploaded in an
- Master’s Degree in Accounting, Finance, Business or related
- Ten years of progressively responsible business, finance and/or
accounting operations management experience and experience
supervising the work of others;
- Certified Public Accountant designation or other appropriate
- Experience with Maryland state agency financial management and
budgetary processes and procedures; and
- Experience leading a comprehensive Finance and Administration