Administrative Coordinator

​​​​​​The Department of Dermatology is seeking anAdministrative Coordinator who will provide complex administrative and project support to our faculty members, Administrators, development team, and research teams.

Specific Duties & Responsibilities:

• Duties include coordinating and performing administrative duties for several collaborating faculty members, providing confidential secretarial support, arranging conference and travel logistics, assisting with project activities and maintaining a high level of customer service excellence and detail orientation. The Administrative Coordinator will answer office telephone and perform day-to-day administrative activities. Answer phones, take messages, and greet guests. Coordinate and implement office services such as, purchasing, records control, projects and budget accounting operations. Analyze unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures.

• This role will represent the department as appropriate in communicating professionally with faculty, administrators, staff, and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed. Interpret operating policies of the University and the Hospital. Exercise independent judgment in the resolution of administrative problems. In addition, position will work closely with our administration team, finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects. This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.

• Coordinate collection and preparation of financial and operations reports. Locate and compile information and format reports, graphs, tables, records and other sources of information. Assemble and categorize facts and figures for written computation and calculations. Assist with special events planning. Operate personal computer to access e-mail, electronic calendars, and other basic office support software. Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Maintain faculty’s calendar, projects, and appointment management. Maintain and monitor doctor’s budgets. Edit and convert graphic images to proper format for inclusion in a presentation and/or manuscript.

This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications (Mandatory):

• High School Diploma or GED and three years of related experience.
• Additional education may be substituted for years of work experience to the extent permitted by the JHU equivalency formula.*