Staff Assistant, Assistant Accountant for University Advancement and the Worcester State Foundation

About Worcester State University:

WORCESTER STATE UNIVERSITY is a liberal arts and sciences university with a long tradition of academic excellence dating back to 1874, as well as an Affirmative Action/Equal Opportunity Employer that seeks to reflect the diversity of its community. Our workforce is dedicated to academic quality, student-centered programming, engaged citizenship, open exchanges of ideas, diversity and inclusiveness, and civility and integrity. We are looking for job applicants who share these values and commitment to our students.

Worcester State is centrally located in Massachusetts, about an hour's drive from Boston, Springfield, and Providence, Rhode Island. Our 58-acre campus is nestled in the residential northwest side of Worcester--the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities. Over 6,000 of those students attend Worcester State--approximately 5,300 are undergraduates and 1,000 are graduate students. Learn more about us at worcester.edu/about .


Job Description:

OFFICIAL TITLE: Staff Assistant, Assistant Accountant for University Advancement/Worcester State Foundation

SUPERVISION RECEIVED: Director of Advancement Services

SUPERVISION EXERCISED: May supervise student employees, as assigned

General Statement of Duties: The Staff Assistant, Assistant Accountant for University Advancement/Worcester State Foundation performs general accounting and support duties.

Responsibilities:

(E) = Essential

1. (E) Assists in maintaining the Worcester State University Foundation chart of accounts and other financial records.
2. (E) Assists senior accounting staff with reconciling WSU Foundation financial data each month.
3. (E) Researches and resolves fund-related discrepancies or issues; communicates with involved parties accordingly.
4. (E) Assists with preparing documentation for financial and compliance audits.
5. (E) Provides support for Advancement Services in the areas of administrative assistance, database management, gift processing, accounting and tax receipting.
6. (E) Tracks foundation-related activity including but not limited to opportunities, submissions, and outcomes for purposes of data analysis and record maintenance.
7. (E) Assists with updates of all relevant data in Raiser's Edge and Financial Edge systems.
8. (E) Assists with processing WSU Foundation donations.
9. (E) Scans and indexes WSU Foundation financial data files.
10. (E) Demonstrates civility and professional, customer-service oriented behavior, worthy of emulation by other staff and students.
11. (E) Responsible for contributing to the WSU Strategic Plan.
12. (E) Responsible for contributing to Equal Opportunity/Affirmative Action objectives.
13. Performs other duties as assigned.

Requirements:

Required Qualifications:

• Bachelor's degree in accounting
• At least 1 - 3 years of relevant accounting experience (part-time and internship experience considered on a pro-rated basis)
• Ability to interpret federal, state, and local laws, regulations, guidelines, policies and procedures for financial operations and accounting.
• Strong computer skills; demonstrated experience with Microsoft Office Suite including Excel, Word, PowerPoint and Access.
• Ability to work successfully both independently and as part of a team.
• Ability to organize, analyze and report data.
• Excellent oral and written communication skills; engages with others in a collegial and professional manner.
• Ability to maintain complex records and files.
• Ability to coordinate, prioritize and monitor projects to completion, often with competing deadlines.
• Ability to maintain confidentiality and use professional judgment.
• Ability to make complex decisions and problem-solve.
• Ability to adapt to change.

Preferred Qualifications:

• Experience with Colleague, Raiser's Edge, and Financial Edge database applications.

Additional Information:

Worcester State University is an Affirmative Action/Equal Opportunity Employer which seeks to reflect the diversity of its community.

The firm annual salary range for this position is: $45,000 - $50,000. This is a benefited, full-time, exempt, APA position.


Application Instructions:

All applicants must apply online at www.worcester.edu/careers .

Expected documents for submission include a cover letter, resume, and a list of three professional references with contact information. Applicants must complete the National Student Clearinghouse Authorization form or submit the official transcript of highest degree.

All information that can be uploaded to one's e-account should be done so by the applicant; information which cannot may be faxed to 508-929-8169 or emailed to diversity@worcester.edu, or may be sent to the following address:

Director of Affirmative Action & Equal Opportunity
Worcester State University
486 Chandler Street
Worcester, MA 01602-2597

URL: www.worcester.edu