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Assistant Director, CECE

Smith College
Massachusetts, United States
Salary Not Specified
Posted Date
Dec 15, 2021

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Position Type
Faculty Positions, Education, Education Administration & Leadership, Other Education, Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Other Business & Administrative Affairs, Student Affairs, Other Student Affairs
Employment Type
Full Time
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If you have any questions about the position or our application process, reach out to us at .

Center for Early Childhood Education Job Description

Job Summary

Provide comprehensive administration and coordination for the Center for Early Childhood Education; primary responsibility for day-to-day operation of the Center. As a member of the CECE team, the assistant director is responsible for building and maintaining positive working relationships with colleagues at the College, CECE team members, families, and children, and administering the curricular, programmatic, and physical plant aspects of the department.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Operations (70%):
  • Administer and coordinate the daily operations of the program, including Health Care; Admission and Enrollment; EEC Licensing; Staffing; Promotions and Publication; School Environment and Libraries; and Parent Engagement.

  • Direct daily onsite administration of classrooms; develop staffing schedules, and approve payroll for all employees and student workers.

  • Hire, train, and schedule substitutes, summer assistants, and student workers.

  • Coordinate a nutritious food program for the CECE, including assessing teachers’ needs, menu planning, and monitoring the snack budget.

  • Manage development and implementation of auxiliary programs, including the Smith College Faculty and Department Meetings Extended Program; the March program and the Summer program.

  • Coordinate and maintain the CECE libraries (Children’s and Professional), including purchasing books and maintaining updated catalogues.

  • Oversee, coordinate, and assist teachers with the Massachusetts EEC licensing processes; maintain staff files and children’s medical records.

  • Liaison among the administrative and teaching staff, medical consultants, and families to communicate, respond to, document, review, and plan appropriate procedures for medical issues, including illness, injury, immunizations, medication, and allergies, of children and staff at the CECE.

  • Manage publications, promotion, admission, and enrollment of the program, maintaining statistics on enrollment and admission.

  • Provide leadership to the parent engagement group, coordinating meetings and events.

  • Attend CECE evening and weekend events. Respond to questions and resolve day-to-day issues.

  • Manage special projects and chair committee on building aesthetics, coordinating purchase orders for consultants, and coordinating EEC-mandated professional development.

Supervision (20%):
  • Supervise and mentor infant/toddler and preschool supervising teachers, student workers (in collaboration with classroom supervising teachers), substitutes, and summer assistants.

  • Provide orientation materials and conduct orientation sessions for all new employees.

  • Conduct regular observations and provide mentoring on curriculum and other teaching responsibilities.

  • Assume responsibilities of director in director’s absence.

Early Childhood Education Programming (5%):
  • communicate information to the director and to others to support a coordinated, collaborative and comprehensive program.

  • This may include information about individual children’s needs, curriculum, program structure, budget, family involvement, Smith College student participation, resources, policies and procedures, etc.

  • Track and monitor day-to-day operation including scheduling, communication, and program coordination.

  • Assist with all aspects of managing the CECE, including human resources, marketing, electronic communication, parent relations, financial systems, licensing, physical plant, and other duties as assigned.

Other Functions

Budget (5%):

Monitor and report on publication and promotion budget, snack budget, compensation for students and substitutes and budgets for auxiliary programs, special projects, etc.

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)
  • Bachelor’s degree or must be completed within one year of start date.

  • Experience teaching early childhood classrooms; knowledge of early childhood education and child development curriculum, research and theory.

  • Experience supervising infant, toddler, and preschool teachers and programs and experience as an administrator in a center-based early childhood program preferred.

  • Eligibility for Massachusetts Department of Early Education and Care (EEC) Director II certification, first aid and CPR within first two months of employment.

  • Must pass background record check, including fingerprinting.

Experience working with individuals from diverse backgrounds.

  • Commitment to supporting an environment of trusting relationships, enjoyment and learning for children and staff in a laboratory early childhood education and care program; operate with the highest degree of integrity and confidentiality; collaborate to assess complex and sensitive child, family, staff and programmatic issues, identify and implement solutions.

  • Interact with all levels of the organization.

  • Excellent presentation, communication (oral and written) and interpersonal skills.

  • Proficient with Contribute, Word Press, Word, Excel, PowerPoint, and Google Drive applications.

  • Ability to organize and prioritize work, take initiative, resolve problems, and manage teams and multiple tasks simultaneously.

  • Experience with and demonstrated knowledge of early childhood education principles, practice and administration.

  • Knowledge of current EEC regulations. Demonstrated commitment to supporting family and staff diversity in the CECE.

Additional Information

For the care and safety of our community, Smith College requires that all employees be vaccinated as a condition of employment and as such, the incumbent will be required to be immunized against COVID-19 on or before their first day of employment. Proof of vaccination status will be required. Individuals may seek medical or religious exemption with HR, but must do so prior to their arrival.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

Compensation Grade:

Grade J

Position Type:


About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at .

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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